Board Minutes:

Dec 26, 2018

12-26-18 BOD minutes.pdf


Board Minutes:

Nov 9, 2018

Eastbay CAMFT Board Of Directors Meeting November 9 2018 .pdf


Board Minutes:

Oct 12, 2018

Eastbay CAMFT Board Of Directors Meeting October 12 2018.pdf


Board Minutes:

August 10, 2018

8-10-18 BOD minutes .pdf


Board Minutes:

July 13, 2018

July 13 2018 BOD Minutes.pdf


Board Minutes:

June 8, 2018

EBCAMFT BOARD MEETING MINUTES June 2018.pdf



Board Minutes:

May 18, 2018

5-18-18 BOD Minutes.pdf


Board Minutes:

April 20, 2018

EB CAMFT BOD Meeting Minutes April 20 2018.pdf


Board Minutes:

March 16, 2018

EBCAMFT BOARD MEETING MINUTES March 16.pdf


Board Minutes:

February 9, 2018

EBCAMFT BOARD MEETING MINUTES Feb 9 (1).pdf


Board Minutes: 

January 13, 2018

EBCAMFT BOARD MEETING MINUTES January 2018.pdf


Board Minutes:

Nov 17, 2017

EBC November Board Minutes.pdf


Board Minutes:

October 20, 2017


Board Minutes:

September 15, 2017

EBC Board Minutes Sept 2017.pdf 



Board Minutes:

August 25, 2017 

EBC Board Minutes August 2017.pdf




Board Minutes:

July 21, 2017

EBC Board Minutes July 2017.pdf




Board Minutes:   

June 16, 2017

EBC Board Minutes June 2017.pdf




Board Minutes:   

May 19, 2017

EBC Board Minutes May 2017 .pdf




Board Minutes:  

April 21, 2017

EBC Board Minutes April 2017.pdf (2).docx




<< First  < Prev   ...   10   11   12   13   14   Next >  Last >> 
  • February 26, 2013 5:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    SEPTEMBER 9, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary; Pamela Lister, Advertising Chair; Sally McIntyre, EBCC

    Liaison; Paula Moseley, Newsletter Managing Editor; Christa Sharkey, Membership Chair; Victoria

    Stiefvater-Roffers, Treasurer; Steve Toby, Past President; Gillaan Yates, Law and Ethics Chair.

    Non-voting members: Harriet Hanauer, Office Manager; Lucie Tetrault, E-Tree Manager. Votingmember

    attendees constituted a quorum.


    AGENDA ITEM 1, MINUTES OF JULY 22, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, E-TREE GUIDELINES

    Steve Toby and Lucie Tetrault presented a draft of the revised E-Tree Guidelines. The updated

    guidelines have been expanded to help members get the most out of our online community. Sections

    include: Subscribing to the E-Tree, Sending a Message, Replying to a Message, Message Subject

    Line, Message Content, Legal and Ethical Considerations, Vacation Notification, Changing Your ETree

    Information, and Terms of Use. A major change will be that, as of November 1, 2005, E-Tree

    subscribers will be required to post messages from the Chapter website. This procedure will ensure

    consistency in formatting messages and provide a platform for the Chapter to communicate with

    members regarding E-Tree use. A motion was made and seconded to approve the new E-Tree

    Guidelines pending minor editorial revisions. The motion passed. Steve Toby, as Acting President,

    will send the new guidelines to E-Tree subscribers in the next couple of weeks.


    AGENDA ITEM 3, WEBSITE IMPROVEMENTS

    Steve Toby reported that he, Harriet Hanauer, and Mary Ashby met with Infolane, our website

    provider, on September 6 to discuss current projects. Among other improvements, Infolane will

    soon have a beta-test module that will allow therapists to apply and renew online, complete with

    payment capability through PayPal. The final version will be ready in time for our annual renewal

    process. Steve will write an article for the E-Tree and the Newsletter, describing how to apply/renew

    online and the benefits of doing so.

    Two other issues were presented to the Board for discussion. First, the current licensing designation

    for Licensed Marriage and Family Therapists is “LMFT.” Most members appear to use “MFT.”

    The Board agreed to add both designations, so that members can choose the one they prefer. Harriet

    Hanauer will announce this new option as part of her Fall reminder to members to review their

    Membership Records prior to renewal time.

    Second, members who pay for an expanded listing (offering the option of a picture and/or detailed

    practice description) are currently highlighted in blue and listed first in a Therapist Finder search,

    along with the text, “Members listed in blue include more detailed information.” The Board agreed

    that it would be more accurate to say, “Members listed in blue have paid for an enhanced listing.”

    Harriet will ask Infolane to implement this changed text.


    AGENDA ITEM 4, AD MANAGER JOB DESCRIPTION

    Paula Moseley and Pamela Lister asked the Board to review the current Ad Manager job description

    in light of the Finance Committee’s recommendation that the Chapter do more ad outreach to help

    increase our income. The current job description included only the receipt of ads and their delivery

    to the newsletter publisher and the website manager. It was agreed that the description should

    include (1) outreach activities, such as: reminding members and advertisers of ad deadlines,

    contacting people who advertise through the E-Tree, asking newsletter advertisers to also advertise

    on the website, contacting advertisers in CAMFT’s “Therapist” to see if they want to also advertise

    with us and (2) coordinating advertising and revenue collection with the EB-CAMFT Office

    Manager.

    Pamela expressed concern about communication around the advertising activities and suggested

    additions. She noted that she does not have time to do or coordinate all these activities. So the

    Chapter is seeking someone to fill the Ad Manager position. Steve Toby thanked Pamela for her

    input and her work in this area and encouraged her to consider remaining as a Board member in

    another capacity, such as Member-at-Large.


    AGENDA ITEM 5, NEW BOARD MEMBERS

    Christa Sharkey reported that a Chapter member has expressed interest in the Legislative Liaison

    position, but is concerned about the activities expected of the person. The Board agreed that it would

    be fine to have co-liaisons who share the activities.


    AGENDA ITEM 6, OPEN BOARD POSITIONS

    The following Board positions are open:

    • Advertising Manager
    • Legislative Liaison
    • Member-at-Large
    • Membership Co-Chair
    • Monthly CEU Presentations Chair
    • Secretary
    • Social Co-Chair
    • Volunteer Coordinator

    Anyone interested in one of these positions is invited to contact Acting Chapter President, Steve

    Toby.


    AGENDA ITEM 7, CANDIDATES FOR 2006

    The Nominations Committee, headed by Past President Steve Toby, is seeking members to help

    identify candidates for the election for 2006. The Chapter will seek candidates for President-Elect (a

    three-year position), Secretary, and possibly Treasurer.


    AGENDA ITEM 8, LAW AND ETHICS WORKSHOP

    Gillaan Yates had tried to set up a CAMFT-based law and ethics workshop in January, but was told

    by CAMFT to call back after Labor Day. She has since learned that CAMFT is offering their own

    Law and Ethics workshop in January in Oakland as part of their annual workshop offerings.

    3

    Therefore, the Board agreed that our L&E workshop offering should be scheduled for the last

    weekend in September. Gillaan will investigate options for presenters – CAMFT or a local person.


    AGENDA ITEM 9, WINTER SOCIAL

    Mary Ashby reported on behalf of Melissa Johnson that Social Co-Chair Sandy Paolini has had no

    luck finding a Chapter member to host the winter social. Sandy will investigate restaurant

    possibilities. Harriet Hanauer will contact Steven Kessler to see if the center at his condominium

    complex might be available the first Saturday in December.


    AGENDA ITEM 10, TREASURER’S REPORT

    Victoria Stiefvater-Roffers provided copies of financial reports through the end of June. She

    observed that we didn’t get as much income as anticipated from our two workshops and that we had

    unanticipated expenses related to moving the office. Even so, it appears we have the cash to cover

    expenditures through year-end, especially since renewal fees will be coming in near the end of the

    year. However, the Finance Committee continues to seek ways to increase income and minimize

    expenditures in support of the Chapter’s goal to increase its reserve fund.

    Victoria also reported that the new bookkeeper, Nancy Klein, is on board and already making

    changes to facilitate our financial management. Steve Toby thanked Victoria for the tremendous job

    she’s done this year, assuming the Treasurer’s position after a number of years where it was filled by

    people with financial backgrounds.

    Finally, Victoria reported two items from the Finance Committee. (1) The committeee will soon

    request 2006 budgets from the Board members and committee chairs. (2) The committee noted that

    CAMFT’s fees for new applications are $120 for membership and $50 for application fee. Our

    Chapter dues and application fee are currently $60 and $20, respectively. (Note that the application

    fee applies only to clinical and associate members, not students or interns.) A motion was made and

    seconded to increase our new-application fee to $25 effective November 1, 2005. The motion

    passed. This will bring our fees in line with CAMFT’s and will generate some increased revenue for

    the Chapter.


    AGENDA ITEM 11, MISCELLANEOUS

    • Harriet Hanauer reminded attendees that the New Member Welcome Social will be Friday,

    September 23. Harriet will ask members via the e-tree who anticipates attending, so that the

    social committee can plan food for this event.

    • Harriet also reported that she recently sent a mailing to new CAMFT members, who have

    not yet joined EB-CAMFT, inviting them to join our Chapter.

    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

    following Fridays:

    October 14

    November 4

    December 2

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 4:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    JULY 22, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Melissa Johnson, President-

    Elect; Paula Moseley, Newsletter Managing Editor; Brenda Ponthier, Diversity Co-Chair; Steve

    Toby, Past President; Gillaan Yates, Law and Ethics Chair. Non-voting members: Joanne Davis,

    Member; Harriet Hanauer, Office Manager; Mike Nold, Newsletter News Editor; Jason Saffer,

    Member; Lucie Tetrault, E-Tree Manager. Voting-member attendees constituted a quorum.


    AGENDA ITEM 1A, MINUTES OF JUNE 3, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, E-TREE GUIDELINES

    During public comment, EB-CAMFT member, Jason Saffer, issued a verbal and written statement of

    concern and a request for public retraction by the EB-CAMFT Board regarding the Chapter E-Tree

    Manager’s response to his June 29, 2005, posting in which he, on behalf of himself and colleague

    Linda Katz, requested consultation from e-tree members. Jason informed the Board verbally and in

    writing that he and Linda had sought legal advice regarding the matter. President Annie Bailey

    thanked Jason for his statement and informed him that the Board would consider his statement and

    that, since Jason had sought legal advice, the Board would seek consultation from CAMFT and/or

    legal counsel. Annie Bailey advised Jason that the Board would put this issue on the agenda for its

    next Board meeting, Friday, September 9.

    Mary Ashby then presented draft e-tree guidelines for comment by meeting attendees. The new

    guidelines are intended (1) to help members use the e-tree effectively and appropriately and (2) to

    provide a document that the E-Tree Manager can reference in guiding members’ e-tree use.

    Steve Toby suggested that the document be split into two parts: (1) e-tree logistics and (2)

    guidelines for e-tree messages. A motion was made and seconded to form an ad hoc committee that

    will, by September 9, write guidelines for e-tree message content, including privacy issues. The

    motion passed. Steve Toby will chair the committee; Gillaan Yates and Harriet Hanauer will assist

    him.

    Mary also presented a draft of a disclaimer to be appended to each e-tree message. A motion was

    made and seconded to approve the draft disclaimer to be appended to each e-tree message. The

    motion passed. Harriet will ask Infolane to add this disclaimer to our website. The disclaimer reads

    as follows:

    NOTE: This electronic mail transmission was written by an individual member of EBCAMFT

    and does not necessarily represent the viewpoint of the Chapter or its Board. This

    transmission may contain privileged and/or confidential information for use only by the

    intended recipients. Any use, distribution, copying or disclosure by any person, other

    than the intended recipients, is strictly prohibited and may be subject to civil action

    and/or criminal penalties. If you received this transmission in error, please notify the

    sender by reply e-mail or by telephone and delete the transmission.


    AGENDA ITEM 3, WEBSITE IMPROVEMENTS

    Harriet Hanauer presented Infolane’s proposal to upgrade our website to allow members to use

    PayPal to join EB-CAMFT, renew memberships, and register and pay for workshops; and to have an

    online mentor-mentee matching program. Infolane quoted two options, a set fee and an increase in

    monthly fee. A motion was made and seconded to ask Infolance to either (1) accept half the $1750

    now and half in January or (2) raise our fee from $215 to $295/month. The motion passed. Harriet

    will contact Infolane about these options.


    AGENDA ITEM 4, WELCOME SOCIAL

    Harriet Hanauer reported that she, Christa Sharkey (Membership Chair), and Sandy Paolini (Social

    Co-Chair) had met to plan a welcome social. The recommend the event be held Friday, September

    23, from 5:00 to 7:00 pm at the EB-CAMFT office. The social will combine welcoming new

    members with an open house for members to see the new office and meet Board members. A motion

    was made and seconded to approve the event at a cost not to exceed $200. The motion passed.

    Harriet will announce this event via the newsletter and an e-mail blast.


    AGENDA ITEM 5, NEW BOARD MEMBERS

    A motion was made and seconded to appoint Joanne Davis as the new CEU Program Chair and

    voting Board member. The motion passed. Joanne moved here recently from Santa Monica. She is

    looking forward to defining this new position, which will coordinate our various CEU events, act as

    consultant for members who arrange for the events, and keep abreast of BBS regulations regarding

    our CEU Provider standing.


    AGENDA ITEM 6, OPEN BOARD POSITIONS

    The following Board positions are open:

    • Advertising Outreach
    • Legislative Liaison
    • Member at Large
    • Secretary
    • Social Co-Chair
    • Volunteer Coordinator

    Anyone interested in one of these positions is invited to contact Chapter President, Annie Bailey.

    Victoria Stiefvater-Roffers will contact Pamela Lister, Advertising Chair, about how to set up the

    advertising outreach activities.

    AGENDA ITEM 7, TREASURER’S REPORT

    Victoria Stiefvater-Roffers reported that the Chapter has hired Nancy Klein as the new bookkeeper

    with a tentative start date of August 1. Also, Victoria will be meeting with past Treasurer, Linda

    Carlson, to set up a new Chart of Accounts and fix some QuickBooks reporting bugs.

    Victoria noted that she has moved our spare cash into the savings account until the Board decides

    how to invest these funds. The Finance Committee continues to meet monthly to work on ways to

    increase revenues and decrease expenses. The two main revenue-raising activities appear to be (1)

    sponsoring more fee-based workshops and (2) do more advertising outreach.


    AGENDA ITEM 8, OTHER COMMITTEE REPORTS

    Paula Moseley reported that Sarah Ashbrook has agreed to be the Newsletter Events Editor. The

    Newsletter Committee is meeting August 20. Annie Bailey suggested that the next newsletter

    include a photo of the newsletter team, acknowledging the hard work that goes into its production.

    Gillaan Yates reported that the next Law and Ethics workshop is being planned for January 2006.

    Mary Ashby said that, as the new Website Manager, she plans to conduct a survey to determine

    members’ website needs and suggestions for improvements. She also plans to include a website

    mention in each newsletter to remind members of the useful features of the website.

    Brenda Ponthier distributed notes from the last Diversity Committee meeting. The committee

    continues to work on designing a seminar. The next meeting will be Friday, September 9, from 1-3,

    at Gil Shepard’s office at 2940 Camino Diablo, Suite 300 in Walnut Creek.


    AGENDA ITEM 9, PATRIOT ACT

    Chapter member Kathy Anolick had asked Annie Bailey if a Chapter member might represent EBCAMFT

    when the Therapists for Peace and Justice (TPJ) possibly meets with Dianne Feinstein to

    discuss the impact of this act on our profession. Annie will contact Kathy and let her know that

    Kathy can invite EB-CAMFT members to attend, but time is too short to determine what our Board’s

    stance (if any is allowed) would be.


    AGENDA ITEM 10, MISCELLANEOUS

    No items.

    The meeting was adjourned.

    The next meetings will be from 4-6:00 at the EB-CAMFT office on the following Fridays:

    September 9

    October 14

    November 4

    December 2

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 3:00 AM | Admin EBCAMFT
    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    JUNE 3, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Martha Jimenez-Rosales, Intern

    Coordinator; Melissa Johnson, President-Elect; Sally McIntyre, EBCC Liaison; Brenda Ponthier,

    Diversity Co-Chair; Christa Sharkey, Membership Chair; Steve Toby, Past President. Non-voting

    members: Harriet Hanauer, Office Manager; Gillaan Yates, Member. Voting-member attendees

    constituted a quorum.


    AGENDA ITEM 1A, MINUTES OF MAY 6, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 1B, INTRODUCTIONS

    The Board welcomed Gillaan Yates, who has agreed to coordinate the Law and Ethics workshop for

    2006. Annie Bailey noted that she will meet on June 24 with all the volunteers working on

    educational activities to establish a committee that coordinate/consults on these events.


    AGENDA ITEM 2, GOALS AND VISION

    The Board reviewed progress on the 2005 goals. (Separate document.) The major item still in

    progress is finding someone who wants to be Volunteer Coordinator for the Chapter. A “welcome”

    social for new members is still in the planning stages. Melissa Johnson will contact the Social

    Chairs and ask that they consider using the new office for this event. Christa Sharkey will follow up

    with the person interested in the Legislative Liaison position. Mary Ashby reported that she will fill

    the Web Manager position and hopes to find a replacement for her secretarial duties as soon as

    possible.


    AGENDA ITEM 3, OFFICE MANAGER REPORT

    Harriet Hanauer reported that she is pleased with the new office – a major improvement over the

    previous facility – and again thanked all those who helped with the move. Harriet reminded the

    Board that the office is available for committee meetings.

    Harriet noted that our current membership is 752, compared with 744 at this time last year. There

    has been an increase in intern members (172 versus 134), but a decrease in clinical members (513

    versus 537).


    AGENDA ITEM 4, TREASURER’S REPORT

    Mary Ashby reported for Victoria Stiefvater-Roffers, Treasurer, that the Chapter now has a credit

    card for the Office Manager’s and President’s use in expediting purchases. Victoria and Annie will

    meet next week to arrange interviews with Bookkeeper candidates. The Finance Committee will

    meet June 13 to continue discussing ways to minimize the impact of the new office’s increased rent.

    Brenda Ponthier suggested that we might make the new office available, for a fee, to people offering

    small workshops.


    AGENDA ITEM 5, SF CAMFT WORKSHOP AD

    Steve Toby reported that SF CAMFT had contacted him about advertising one of their workshops on

    our e-tree and in our newsletter, stating that SF CAMFT would be willing to do the same for us.

    Steve referred this issue to Pamela Lister, Advertising Manager. Harriet Hanauer noted that we’ve

    had a past practice of quid-pro-quo ads with other chapters. Annie noted that the CAMFT website

    lists CEU opportunities.


    AGENDA ITEM 6, PAYPAL

    Steve Toby and Harriet Hanauer will meet with Infolane, our information-services provider, next

    week to discuss how to link a PayPal account with our website so that members can do the entire

    renewal process (including payment) online. They will also discuss the possibility of signing up for

    and paying for workshops online.


    AGENDA ITEM 7, VOLUNTEER COORDINATOR

    Annie Bailey reported that there will be an article in the next newsletter, asking for people interested

    in filling this position. Annie has also sent a message to the e-tree. Mary Ashby noted that, for a

    number of years, the Chapter had surveyed members’ interests at the time of their renewals. Mary

    will give Christa a copy of the past surveys to consider using this year.


    AGENDA ITEM 8, AGING WORKSHOP

    Annie Bailey reported that projected attendance is less than expected. Although we prefer to have a

    net income on these events, offering this required course is a benefit to Chapter members, even if we

    only break even.


    AGENDA ITEM 9, DIVERSITY WORKSHOP

    Brenda Ponthier reported (via notes from Gil Sheperd) that this committee is still planning a seminar

    that will likely be held in 2006. The committee wants to focus on how therapists can work with

    diverse clients.

    Brenda also noted that the Committee welcomes articles for the newsletter’s “Diversity Corner.”

    This feature has limited space, but in the case of a longer article, a referral to our website for the full

    text is recommended.


    AGENDA ITEM 10, OTHER COMMITTEE REPORTS

    Mary Ashby learned from Marge Riley that Cynthia Pastor is now the new chair for the Diablo

    Satellite meetings. Annie Bailey will call Cynthia to welcome her.

    EBCC continues their referral service and has no news to report.

    Martha Jimenez-Rosales said that she has begun contacting those interns, who send requests through

    the e-tree, to offer her services via the Chapter. Other ideas for addressing interns’ needs include:

    visiting Bay Area graduate programs in the fall, sending a welcome letter to interns from Martha,

    hold a meeting specifically for interns.

    The Board agreed that the Chapter should invite CAMFT members who live in our area, but do not

    belong to our Chapter, to join the Chapter. Steve Toby will update our current brochure, and Harriet

    Hanauer will order labels from CAMFT to send information to these members via mail.


    AGENDA ITEM 11, BOARD ACTION ITEMS

    The Board reviewed the most recent list of action items, removing those completed or no longer

    relevant. Steve Toby will design an EB-CAMFT business card for Board and other Chapter

    members to have available for distribution to potential members or to people interested in Chapter

    services.


    AGENDA ITEM 12, MISCELLANEOUS

    No items.

    The meeting was adjourned.

    The next meetings will be from 4-6:00 at the EB-CAMFT office on the following Fridays:

    July 22

    September 9

    October 14

    November 4

    December 2

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 1:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    MAY 6, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Melissa Johnson, President-

    Elect; Pam Lister, Advertising Chair; Brenda Ponthier, Diversity Co-Chair; Robin Raniero, Outgoing

    Newsletter Managing Editor; Christa Sharkey, Membership Chair; Lise Stern, EBCC Liaison;

    Victoria Stiefvater-Roffers, Treasurer; Steve Toby, Past President. Non-voting members: Paula

    Moseley, Incoming Newsletter Managing Editor; Christine Stansbury, Social Co-Chair. Votingmember

    attendees constituted a quorum.


    AGENDA ITEM 1A, MINUTES OF APRIL 1, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 1B, INTRODUCTIONS

    The Board welcomed Christa Sharkey, the new Membership Chair, and Paula Moseley, the new

    Newsletter Managing Editor. A motion was made and seconded to accept Paula Mosely as the

    Newsletter Managing Editor and voting Board member. The motion passed. The Board expressed

    great appreciation to both of these new volunteers.


    AGENDA ITEM 2, OFFICE MOVE

    On April 29, Steve Toby made a motion, which was seconded by Melissa Johnson, to accept Annie

    Bailey’s proposal that the EB-CAMFT office be moved to 2550 Ninth Street, Suite 207A, in

    Berkeley as of June 1. The motion was voted on, via e-mail, by all voting Board members. The

    motion passed. Annie reported on the reasons for wanting to move – current office in a polluted and

    unsafe area, absentee landlord, no disabled access, unpleasant working conditions. Annie, along

    with Melissa Johnson and Harriet Hanauer, had looked at several properties and found that this one

    had the most workable space for the most reasonable cost. Since this is an increase in rent, the

    Finance Committee will investigate ways to increase revenues and minimize other costs. Annie and

    Harriet will announce the move to Chapter members via a broadcast e-mail.


    AGENDA ITEM 3, GOALS AND VISION

    Annie Bailey reviewed the goals approved at the March 2005 Board meeting. Mary Ashby will keep

    a record of goal-related actions as they are proposed and completed. Mary will also ask Roberta

    Gannon to put an item in the next newsletter and to send a message to the e-tree, seeking someone

    to fill the Volunteer Coordinator position.


    AGENDA ITEM 4, BOARD STRUCTURE

    Melissa Johnson presented the updated proposal for a Board structure, showing which Executive

    Committee members are responsible for which committees. Melissa Johnson noted that this

    structure is fluid and open to modification as people and interests change. Annie Bailey reminded

    the Board that this structure was designed so that not every Board position reports to the President

    and so that each position has an Executive Committee contact with whom to collaborate. A motion

    was made and seconded to approve the proposed Board structure. The motion passed.


    AGENDA ITEM 5, LEGISLATIVE LIAISON

    Mary Ashby distributed a copy of CAMFT’s suggested job description for a Chapter Legislative

    Liaison. Annie Bailey noted the importance of this job, given various upcoming issues such as

    MFTs being able to accept MediCare. Brenda Ponthier noted that AAMFT is also quite active in this

    area and provides links to legislators. The idea of funding this effort was brought up. Melissa

    Johnson said that Mary Riemersma had mentioned that if each CAMFT member donated $10 to

    CAMFT’s Political Action Committee, that CAMFT would have significant funding for legislative

    efforts. Christa Sharkey will send an e-mail to Chapter members, asking if anyone is interested in

    taking on this position. One Board member in attendance expressed possible interest in the position.

    Interested candidates will be interviewed.


    AGENDA ITEM 6, AFFILIATE MEMBERSHIP

    At the last meeting, Mary Ashby noted that although our Chapter has an Affiliate Membership

    category (for mental health professional who are not associated with CAMFT, but want to receive

    the newsletter and attend open meetings), CAMFT has no such membership category. The Board

    agreed that the Chapter should propose a bylaws change to eliminate this category, so that we are in

    line with CAMFT’s categories. Until the bylaws are revised, Mary and Harriet discussed having a

    separate application for this membership category that clearly states that the application is for a

    newsletter subscription and allows the subscriber to attend open Chapter meetings. A motion was

    made and seconded to approve the application for newsletter subscription. The motion passed.


    AGENDA ITEM 7, RECORDS RETENTION GUIDELINES

    Mary Ashby and Harriet Hanauer had discussed having guidelines for how long to keep the various

    Chapter records. The guidelines would help prevent the Chapter from becoming overwhelmed with

    outdated material. A motion was made and seconded to approve the proposed Records Retention

    Guidelines as recommendations, not mandates. The motion passed.


    AGENDA ITEM 8, PAYPAL/CREDIT CARD

    At Melissa Johnson’s suggestion, Brenda Ponthier had investigated the possibility of the Chapter

    establishing a PayPal account so that Chapter members can conduct transactions, such as

    membership renewal and workshop registration, online with their credit cards. A motion was made

    and seconded to establish a PayPal account. The motion passed. Steve Toby will set up the account,

    work with Infolane to link it to our website, and write an article for the newsletter and website with

    instructions on how to use this feature.


    AGENDA ITEM 9, TREASURER’S REPORT

    Victoria Stievfater-Roffers reported that our taxes have been completed. She will investigate (1)

    another (cheaper) paycheck service and (2) obtaining a Chapter credit card linked to our bank

    account for the Office Manager’s use.


    AGENDA ITEM 10, AGING WORKSHOP

    Annie Bailey reported that the next Aging Workshop will be held June 11. The Board recommends

    that this workshop be offered once a year. Annie will compile a financial summary after the

    workshop is held. Also, the Board recommended looking into offering the Law and Ethics workshop

    once a year.


    AGENDA ITEM 11, DIVERSITY WORKSHOP

    Brenda Ponthier reported that this workshop is still in the planning stage. The next planning meeting

    will be held Friday, June 10, from 1 to 3 at Ofra Eldor’s office (2718 Telegraph Ave, Suite 210, in

    Berkeley).


    AGENDA ITEM 12, MISCELLANEOUS

    No items.

    The meeting was adjourned. Board members attended a farewell dinner in honor of Roberta Gannon

    and Robin Raniero, both leaving their newsletter positions after outstanding contributions.

    The next meetings will be from 4-6:00 at the new EB-CAMFT office (directions to follow) on the

    following Fridays: June 3 and July 22.

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 12:00 AM | Admin EBCAMFT


    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    APRIL 1, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Martha Jimenez-Rosales, Intern

    Rep; Melissa Johnson, President-Elect; Sally McIntyre, EBCC Liaison; Brenda Ponthier, Diversity

    Co-Chair; Robin Raniero, Newsletter Managing Editor; Victoria Stiefvater-Roffers, Treasurer. Nonvoting

    members: Harriet Hanauer, Office Manager; Pam Lister, Chapter Member; Christine

    Stansbury, Social Co-Chair. Voting-member attendees constituted a quorum.


    AGENDA ITEM 1, MINUTES OF MARCH 6. 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, TREASURER’S REPORT

    Victoria Stiefvater-Roffers provided a balance sheet and a profit-and-loss statement. Our total assets

    are about $10,000 ahead of where we were at this time last year – a positive outlook for our goal of

    increasing our reserve fund.

    Victoria reported that the Finance Committee continues to investigate the best savings mechanism

    for our cash and has invited a financial advisor to speak to the committee at its next meeting.

    Victoria also reported that the Finance Committee recommends hiring a bookkeeper with accounting

    expertise, which our current bookkeeper does not have. With an experienced bookkeeper, the

    Chapter Treasurer will not be required to have an accounting background and can rely on the

    bookkeeper for reports and consultation. A motion was made and seconded for the President,

    Treasurer, and Office Manager to interview and hire a person with accounting expertise to fill this

    position on a contractor basis. The motion passed.


    AGENDA ITEM 3, GOALS AND VISION

    Paul Lewis, Past President, recommended that the Chapter revise its vision statement to replace

    psychotherapists” with “mental health professionals” [so that we address a broader range of

    professionals] and replace “invaluable” with “valuable” [so that outcomes are measurable]. A

    motion was made and seconded to revise the Chapter vision statement as shown below. The motion

    passed.

    EB-CAMFT is a diverse community of mental health professionals that provides valuable

    benefits to its members and quality services to the residents of the East Bay.

    The vision statement will be announced in the newsletter, on the website, and via an e-mail blast.


    AGENDA ITEM 4, NEW BOARD POSITIONS

    The Board welcomed Pamela Lister, who introduced herself. A motion was made and seconded to

    accept Pamela as the Advertising Manager and voting Board member. The motion passed.

    A motion was made and seconded to accept Christa Sharkey as the Membership Chair and voting

    Board member. The motion passed. Christa, who was unable to attend this Board meeting, brings

    experience in working with volunteers.


    AGENDA ITEM 5, BOARD STRUCTURE/JOB DESCRIPTIONS

    Melissa Johnson presented a preliminary Board structure that she, Annie Bailey, and Mary Ashby

    had drafted. The structure is designed so that not every Board position reports to the President and

    so that each position has an Executive Committee contact with whom to collaborate. Board

    members will give Melissa input on the draft structure, which will be revised for approval at the next

    Board meeting.

    Annie also reported that job descriptions have been completed or are under way for each Board

    position. Robin Raniero presented a completed manual for newsletter production.


    AGENDA ITEM 6, NEW BOARD MEMBER APPROVAL PROCESS

    Annie Bailey proposed that the Board have a way for new Board members to introduce themselves

    to the current Board, so existing members know what the new person brings to the Board. This

    procedure should include a way to welcome the new people to their positions. Pamela Lister will

    solicit ideas from current Board members, and Melissa Johnson will draft a Board policy for this

    function.


    AGENDA ITEM 7, NEWSLETTER

    Robin Raniero announced that Phebe Fletcher has agreed to be proofreader and Cyndi Eppler has

    agreed to do the FACES column and be the editor for the Diversity column. Positions still open

    are: Managing Editor, Template Editor, and News Editor.

    Robin Raniero expressed concern that no one has stepped forward to fill the Managing Editor

    position – the lynch pin for the newsletter – which she will leave at the end of May. Robin said that,

    in addition to the comprehensive procedure manual she provided, she will be available by e-mail for

    consultation to the new person. She noted that whoever replaces her as Managing Editor is not

    required to have newsletter experience – this manual is a step-by-step process that can easily be

    followed by anyone with the enthusiasm for the job. Robin is contacting local journalism schools to

    see if an intern would want to take on this position.

    Robin and Harriet are discussing how to interface the newsletter and the website. The Chapter

    continues to seek a Website Editor. Harriet proposed that the Board might have a “Communications

    Chair,” whose job it would be to oversee both the newsletter and the website. This discussion will

    be continued at future Board meetings.


    AGENDA ITEM 8, DIVERSITY WORKSHOP

    Brenda Ponthier reported that she, Helen Yang (Co-Chair), and Gil Sheperd met to outline the

    upcoming diversity workshop. They plan to have a featured speaker and a panel.

    The committee holds regular meetings from 1-3:00 on the second Friday of each month at Ofra

    Eldor’s office in Berkeley (2718 Telegraph Ave., #210). The committee welcomes members who

    want to help plan the upcoming diversity workshop. Board members suggested that Brenda and

    Helen contact past workshop presenters (Lisa Kully, Ernie Isaacs, Annie Bailey) for guidance on

    planning logistics.


    AGENDA ITEM 9, OFFICE MANAGER CLERICAL HELP

    The Office Manger occasionally encounters crunch times, when it is difficult to complete all the

    background clerical tasks, e.g., filing, stuffing envelopes. Harriet Hanauer agreed that she will

    continue to solicit volunteers, but – with Board approval – will hire teens at $8/hour when volunteers

    aren’t available.


    AGENDA ITEM 10, AFFILIATE MEMBERSHIP

    EB-CAMFT Bylaws under “Article II Membership” state: “Mailing List Affiliate status is available

    to mental health professionals not associated with CAMFT upon submission of a completed

    application and payment of the designated fee. Affiliates … may attend all functions open to the

    public including general Chapter membership meeting, but may not vote or hold office.”

    Mary Ashby noted that CAMFT does not offer this type of membership, and we currently have only

    one affiliate member. Mary asked the Board to consider whether we should continue to offer this

    type of membership. Harriet Hanauer suggested we change this category to “newsletter

    subscription,” which would involve a change in bylaws. Mary and Harriet will discuss this item

    further and bring a proposal to the next Board meeting.


    AGENDA ITEM 11, AGING WORKSHOP

    This item was tabled until the next meeting.


    AGENDA ITEM 12, THERAPIST FINDER CATEGORIES

    Mary Ashby proposed expanding the Therapist Finder “Professional License” category to include

    certifications, such as Certified Hypnotherapist. Mary and Harriet will propose an initial list of

    certifications to include.

    Mary also noted that many of the “Group” listings in Therapist Finder are not always current group

    offerings. So a client looking for a current group might be misled by the listings in our database.

    Harriet will ask members to review their group listings and include only those that are currently

    being offered or are in the planning stages.


    AGENDA ITEM 13, MISCELLANEOUS

    • The Board agreed to meet Friday, July 22. There will be no meeting in August.
    • Board members divvied up the list of people who have not renewed. They will call these

    people to follow up and see if they need renewal forms. The lists will be returned to Harriet

    at the next Board meeting.


    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

    following Fridays: May 6, and June 3, July 22.

    Mary Ashby, EB-CAMFT Secretary

<< First  < Prev   ...   10   11   12   13   14   Next >  Last >> 
 

copyright © 1999 — 2019 all rights reserved

Powered by Wild Apricot Membership Software