Job Descriptions Overview

BOARD OF DIRECTORS

• General Composition

EXECUTIVE COMMITTEE

• President
• President-Elect
• Past President
• Secretary
• Treasurer

Board of Directors

As described in the Bylaws:

Following the election of new officers, the Board of Directors shall consist of the elected officers (President, President-Elect, Past President, Secretary, Treasurer), and additional Board positions may be added as deemed necessary to perform the duties of the chapter. These may be (but shall not be limited to) the legislation and ethics director, the hospitality director, the membership director, the program director, the advertising and public relations director, the website director, the director of professional development, the Associate(pre-licensed) director, and the student representative. In addition, Board members may hold the title of Member at Large, holding no specific portfolio, at the direction of the Board of Directors. 

President

As described in the Bylaws:

The President shall, subject to the control of the board of directors, generally supervise, direct and control the business of the chapter. They shall preside over all meetings of the chapter and at all meetings of the board of directors. They shall submit in writing an annual report of the activities of the Chapter to the board of this organization.

Specific duties:

• Preside at all meetings of the board and membership.
• Meet with committee chairs to discuss programs and activities and oversee and evaluate the activities of committees.
• Act in a firm, competent, tactful and just manner, permitting full discussion on all debatable motions, yet neutral on controversial matters. The President must respect the opinion of each individual; yet see that each decision is carried out in a harmonious atmosphere.
• Acts as the primary spokesperson for the chapter.
• Prepare, in conjunction with the Secretary, an agenda prior to all meetings, adhere to the agenda as it may be amended and open and close meetings in a timely manner.
• Make sure that written minutes of all meetings are published expeditiously.
• Oversee the activities of committees, making sure appropriate reports and minutes are prepared and voted on by the board as necessary.
• Make arrangements, or oversee the making of arrangements, for all meetings and/or functions of the chapter.
• Arrive at all meetings in a timely manner to see that sites are prepared for the meetings.
• Be available to the entire membership, especially new members and guests. Display enthusiasm and support for all chapter activities.
• Arrange for, or oversee the arrangements for, speakers for meetings and events. In addition, acknowledge speaker appearances with letters of thanks on behalf of the chapter.
• Maintain close contact with the Executive Committee, Board of Directors and Committee Chairs.
• Oversee the activities of the Secretary and Treasurer making sure that responsibilities are adhered to.
• Serve as an ex-officio member of all committees.
• The President will transfer all material pertaining to the role as President to the newly elected President and indoctrinate the newly elected President as to the role of the position.

President Elect

As described in the Bylaws:

The President-Elect shall manage the internal business operations of the Chapter with the advice and consent of the board of directors. They shall, in the absence of the President, perform the duties of the President. The President and the President-Elect shall confer and determine what duties each will perform. In the event that the office of President is vacated, the President-Elect shall succeed to the Presidency.

Specific Duties:

• Attend all Board meetings.
• Attend annual CAMFT Leadership Conference.
• Be familiar with Chapter Bylaws.
• Make motions as needed, debate and vote on all questions.
• Oversee assigned committees and report activities/progress of these committees to the Board.
• Perform any and all duties of the President in the absence of the President
• Perform any other duties as assigned by the President.

Past President

As described in the Bylaws:

Shall be the Chair of the Nominations Committee and shall serve as a consultant to the President.

Specific Duties:

• Attend all Board meetings.
• Be familiar with Chapter Bylaws.
• Make motions as needed, debate and vote on all questions.
• Oversee assigned committees and report activities/progress of these committees to the Board.
• Call the meeting to order and preside over the meeting if the President and President-Elect are absent.
• Be available to the President at meetings and outside meetings for consultation, including Bylaws interpretation.
• Recruit members for the Nominations Committee.
• In September with the Committee, announce officer openings to the membership and put together a slate of candidate to present at the October Board meeting.
• Work with the Secretary to count ballots and announce results via the E-Tree.
  

Secretary

As described in the Bylaws:

The Secretary shall keep a record of all board meetings, the business portion of all general meetings and all policies adopted at said meetings. S/he shall make records available to the general membership. In the event of his/her absence, his/her duties may be performed by any voting member appointed by the President.

Specific Duties:

• The Secretary shall keep accurate minutes of all business meetings of the association and the board. Record what is done, not what was said.
• The Secretary shall maintain an accurate membership list.
• The Secretary shall handle correspondence, and send out notices when there is no one else assigned to this duty--such as a Corresponding Secretary.
• The Secretary shall work in close harmony with the President.
• The Secretary shall prepare the agenda for meetings in consultation with the President.
• The Secretary shall keep the records of the association, including committee reports.
• The Secretary shall take to each meeting: the minutes book, bylaws, policies, a list of members and a list of committees and members, agenda, records, ballots, and any supplies that may be needed.
• The Secretary shall call the meeting to order if the President and the Vice President(s) are absent, and preside until a temporary chair is elected.
• The Secretary shall send the President a copy of the minutes as soon as possible after each meeting.
• The Secretary shall make minutes available for examination by the members upon request.
• The Secretary shall notify officers, committee members, and delegates of their election or appointment.
• The Secretary shall transfer all material pertaining to the office to the newly elected Secretary and indoctrinate the newly elected Secretary as to the role of the position.
• The Secretary shall supply CAMFT with the names, addresses and phone numbers of the Chapter's Officers, Board of Directors and Committee Chairs and shall update CAMFT with same as there are changes.
• The secretary shall provide CAMFT with the information which is published about the Chapter in The California Therapist. The information is to be updated by the Secretary as the information changes.

Treasurer

As described in the Bylaws:

The Treasurer shall have primary responsibility for the accounts, expenses, and disbursements of the Chapter and shall make annual reports to the membership or as requested by the membership. The Treasurer shall prepare an annual budget for approval by the board and chair the Finance Committee. The books of account shall be open to inspection by any board member at all reasonable times.

Specific duties:

• The Treasurer is the custodian of the money of the association and is responsible for collecting, depositing in a timely manner, and disbursing the funds of the association.
• The Treasurer shall get appropriate authorizations for all financial transactions, either as established in the bylaws or by adopted motion.
• The Treasurer shall collect all dues according to appropriate procedures for dues payment, notify of delinquencies, and provide receipts to dues paying members.
• The Treasurer shall maintain the bank account(s) of the association as separate fund(s) and be responsible for signature cards and the drafting of all disbursements.
• The Treasurer shall arrange for auditing of the books and records of the association on a regular basis.
• The Treasurer shall chair the budget committee, assisting in the preparation of the annual budget for the association.
• The Treasurer shall maintain, in a timely manner, all financial books and records of the association and prepare financial reports on a regular basis including a balance sheet and income and expense statement. Such reports are to show the status of all accounts including the balance at the beginning of the period, all receipts, all disbursements and the balance at the ending of the period.
• The Treasurer shall regularly compare actual costs and income to budgeted costs and income and recommend adjustments in spending and/or the budget as necessary.
• The Treasurer shall transfer all material pertaining to the office to the newly elected Treasurer and indoctrinate the newly elected Treasurer as to the role of the position.