April 1, 2005

February 26, 2013 12:00 AM | Admin EBCAMFT


EAST BAY CHAPTER – CAMFT

BOARD OF DIRECTORS MEETING

MINUTES

APRIL 1, 2005

ATTENDEES

Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Martha Jimenez-Rosales, Intern

Rep; Melissa Johnson, President-Elect; Sally McIntyre, EBCC Liaison; Brenda Ponthier, Diversity

Co-Chair; Robin Raniero, Newsletter Managing Editor; Victoria Stiefvater-Roffers, Treasurer. Nonvoting

members: Harriet Hanauer, Office Manager; Pam Lister, Chapter Member; Christine

Stansbury, Social Co-Chair. Voting-member attendees constituted a quorum.


AGENDA ITEM 1, MINUTES OF MARCH 6. 2005

A motion was made and seconded to approve the minutes as written. The motion passed.


AGENDA ITEM 2, TREASURER’S REPORT

Victoria Stiefvater-Roffers provided a balance sheet and a profit-and-loss statement. Our total assets

are about $10,000 ahead of where we were at this time last year – a positive outlook for our goal of

increasing our reserve fund.

Victoria reported that the Finance Committee continues to investigate the best savings mechanism

for our cash and has invited a financial advisor to speak to the committee at its next meeting.

Victoria also reported that the Finance Committee recommends hiring a bookkeeper with accounting

expertise, which our current bookkeeper does not have. With an experienced bookkeeper, the

Chapter Treasurer will not be required to have an accounting background and can rely on the

bookkeeper for reports and consultation. A motion was made and seconded for the President,

Treasurer, and Office Manager to interview and hire a person with accounting expertise to fill this

position on a contractor basis. The motion passed.


AGENDA ITEM 3, GOALS AND VISION

Paul Lewis, Past President, recommended that the Chapter revise its vision statement to replace

psychotherapists” with “mental health professionals” [so that we address a broader range of

professionals] and replace “invaluable” with “valuable” [so that outcomes are measurable]. A

motion was made and seconded to revise the Chapter vision statement as shown below. The motion

passed.

EB-CAMFT is a diverse community of mental health professionals that provides valuable

benefits to its members and quality services to the residents of the East Bay.

The vision statement will be announced in the newsletter, on the website, and via an e-mail blast.


AGENDA ITEM 4, NEW BOARD POSITIONS

The Board welcomed Pamela Lister, who introduced herself. A motion was made and seconded to

accept Pamela as the Advertising Manager and voting Board member. The motion passed.

A motion was made and seconded to accept Christa Sharkey as the Membership Chair and voting

Board member. The motion passed. Christa, who was unable to attend this Board meeting, brings

experience in working with volunteers.


AGENDA ITEM 5, BOARD STRUCTURE/JOB DESCRIPTIONS

Melissa Johnson presented a preliminary Board structure that she, Annie Bailey, and Mary Ashby

had drafted. The structure is designed so that not every Board position reports to the President and

so that each position has an Executive Committee contact with whom to collaborate. Board

members will give Melissa input on the draft structure, which will be revised for approval at the next

Board meeting.

Annie also reported that job descriptions have been completed or are under way for each Board

position. Robin Raniero presented a completed manual for newsletter production.


AGENDA ITEM 6, NEW BOARD MEMBER APPROVAL PROCESS

Annie Bailey proposed that the Board have a way for new Board members to introduce themselves

to the current Board, so existing members know what the new person brings to the Board. This

procedure should include a way to welcome the new people to their positions. Pamela Lister will

solicit ideas from current Board members, and Melissa Johnson will draft a Board policy for this

function.


AGENDA ITEM 7, NEWSLETTER

Robin Raniero announced that Phebe Fletcher has agreed to be proofreader and Cyndi Eppler has

agreed to do the FACES column and be the editor for the Diversity column. Positions still open

are: Managing Editor, Template Editor, and News Editor.

Robin Raniero expressed concern that no one has stepped forward to fill the Managing Editor

position – the lynch pin for the newsletter – which she will leave at the end of May. Robin said that,

in addition to the comprehensive procedure manual she provided, she will be available by e-mail for

consultation to the new person. She noted that whoever replaces her as Managing Editor is not

required to have newsletter experience – this manual is a step-by-step process that can easily be

followed by anyone with the enthusiasm for the job. Robin is contacting local journalism schools to

see if an intern would want to take on this position.

Robin and Harriet are discussing how to interface the newsletter and the website. The Chapter

continues to seek a Website Editor. Harriet proposed that the Board might have a “Communications

Chair,” whose job it would be to oversee both the newsletter and the website. This discussion will

be continued at future Board meetings.


AGENDA ITEM 8, DIVERSITY WORKSHOP

Brenda Ponthier reported that she, Helen Yang (Co-Chair), and Gil Sheperd met to outline the

upcoming diversity workshop. They plan to have a featured speaker and a panel.

The committee holds regular meetings from 1-3:00 on the second Friday of each month at Ofra

Eldor’s office in Berkeley (2718 Telegraph Ave., #210). The committee welcomes members who

want to help plan the upcoming diversity workshop. Board members suggested that Brenda and

Helen contact past workshop presenters (Lisa Kully, Ernie Isaacs, Annie Bailey) for guidance on

planning logistics.


AGENDA ITEM 9, OFFICE MANAGER CLERICAL HELP

The Office Manger occasionally encounters crunch times, when it is difficult to complete all the

background clerical tasks, e.g., filing, stuffing envelopes. Harriet Hanauer agreed that she will

continue to solicit volunteers, but – with Board approval – will hire teens at $8/hour when volunteers

aren’t available.


AGENDA ITEM 10, AFFILIATE MEMBERSHIP

EB-CAMFT Bylaws under “Article II Membership” state: “Mailing List Affiliate status is available

to mental health professionals not associated with CAMFT upon submission of a completed

application and payment of the designated fee. Affiliates … may attend all functions open to the

public including general Chapter membership meeting, but may not vote or hold office.”

Mary Ashby noted that CAMFT does not offer this type of membership, and we currently have only

one affiliate member. Mary asked the Board to consider whether we should continue to offer this

type of membership. Harriet Hanauer suggested we change this category to “newsletter

subscription,” which would involve a change in bylaws. Mary and Harriet will discuss this item

further and bring a proposal to the next Board meeting.


AGENDA ITEM 11, AGING WORKSHOP

This item was tabled until the next meeting.


AGENDA ITEM 12, THERAPIST FINDER CATEGORIES

Mary Ashby proposed expanding the Therapist Finder “Professional License” category to include

certifications, such as Certified Hypnotherapist. Mary and Harriet will propose an initial list of

certifications to include.

Mary also noted that many of the “Group” listings in Therapist Finder are not always current group

offerings. So a client looking for a current group might be misled by the listings in our database.

Harriet will ask members to review their group listings and include only those that are currently

being offered or are in the planning stages.


AGENDA ITEM 13, MISCELLANEOUS

  • The Board agreed to meet Friday, July 22. There will be no meeting in August.
  • Board members divvied up the list of people who have not renewed. They will call these

people to follow up and see if they need renewal forms. The lists will be returned to Harriet

at the next Board meeting.


The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

following Fridays: May 6, and June 3, July 22.

Mary Ashby, EB-CAMFT Secretary

 

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