September 9, 2005

February 26, 2013 5:00 AM | Admin EBCAMFT

EAST BAY CHAPTER – CAMFT

BOARD OF DIRECTORS MEETING

MINUTES

SEPTEMBER 9, 2005

ATTENDEES

Voting Members: Mary Ashby, Secretary; Pamela Lister, Advertising Chair; Sally McIntyre, EBCC

Liaison; Paula Moseley, Newsletter Managing Editor; Christa Sharkey, Membership Chair; Victoria

Stiefvater-Roffers, Treasurer; Steve Toby, Past President; Gillaan Yates, Law and Ethics Chair.

Non-voting members: Harriet Hanauer, Office Manager; Lucie Tetrault, E-Tree Manager. Votingmember

attendees constituted a quorum.


AGENDA ITEM 1, MINUTES OF JULY 22, 2005

A motion was made and seconded to approve the minutes as written. The motion passed.


AGENDA ITEM 2, E-TREE GUIDELINES

Steve Toby and Lucie Tetrault presented a draft of the revised E-Tree Guidelines. The updated

guidelines have been expanded to help members get the most out of our online community. Sections

include: Subscribing to the E-Tree, Sending a Message, Replying to a Message, Message Subject

Line, Message Content, Legal and Ethical Considerations, Vacation Notification, Changing Your ETree

Information, and Terms of Use. A major change will be that, as of November 1, 2005, E-Tree

subscribers will be required to post messages from the Chapter website. This procedure will ensure

consistency in formatting messages and provide a platform for the Chapter to communicate with

members regarding E-Tree use. A motion was made and seconded to approve the new E-Tree

Guidelines pending minor editorial revisions. The motion passed. Steve Toby, as Acting President,

will send the new guidelines to E-Tree subscribers in the next couple of weeks.


AGENDA ITEM 3, WEBSITE IMPROVEMENTS

Steve Toby reported that he, Harriet Hanauer, and Mary Ashby met with Infolane, our website

provider, on September 6 to discuss current projects. Among other improvements, Infolane will

soon have a beta-test module that will allow therapists to apply and renew online, complete with

payment capability through PayPal. The final version will be ready in time for our annual renewal

process. Steve will write an article for the E-Tree and the Newsletter, describing how to apply/renew

online and the benefits of doing so.

Two other issues were presented to the Board for discussion. First, the current licensing designation

for Licensed Marriage and Family Therapists is “LMFT.” Most members appear to use “MFT.”

The Board agreed to add both designations, so that members can choose the one they prefer. Harriet

Hanauer will announce this new option as part of her Fall reminder to members to review their

Membership Records prior to renewal time.

Second, members who pay for an expanded listing (offering the option of a picture and/or detailed

practice description) are currently highlighted in blue and listed first in a Therapist Finder search,

along with the text, “Members listed in blue include more detailed information.” The Board agreed

that it would be more accurate to say, “Members listed in blue have paid for an enhanced listing.”

Harriet will ask Infolane to implement this changed text.


AGENDA ITEM 4, AD MANAGER JOB DESCRIPTION

Paula Moseley and Pamela Lister asked the Board to review the current Ad Manager job description

in light of the Finance Committee’s recommendation that the Chapter do more ad outreach to help

increase our income. The current job description included only the receipt of ads and their delivery

to the newsletter publisher and the website manager. It was agreed that the description should

include (1) outreach activities, such as: reminding members and advertisers of ad deadlines,

contacting people who advertise through the E-Tree, asking newsletter advertisers to also advertise

on the website, contacting advertisers in CAMFT’s “Therapist” to see if they want to also advertise

with us and (2) coordinating advertising and revenue collection with the EB-CAMFT Office

Manager.

Pamela expressed concern about communication around the advertising activities and suggested

additions. She noted that she does not have time to do or coordinate all these activities. So the

Chapter is seeking someone to fill the Ad Manager position. Steve Toby thanked Pamela for her

input and her work in this area and encouraged her to consider remaining as a Board member in

another capacity, such as Member-at-Large.


AGENDA ITEM 5, NEW BOARD MEMBERS

Christa Sharkey reported that a Chapter member has expressed interest in the Legislative Liaison

position, but is concerned about the activities expected of the person. The Board agreed that it would

be fine to have co-liaisons who share the activities.


AGENDA ITEM 6, OPEN BOARD POSITIONS

The following Board positions are open:

  • Advertising Manager
  • Legislative Liaison
  • Member-at-Large
  • Membership Co-Chair
  • Monthly CEU Presentations Chair
  • Secretary
  • Social Co-Chair
  • Volunteer Coordinator

Anyone interested in one of these positions is invited to contact Acting Chapter President, Steve

Toby.


AGENDA ITEM 7, CANDIDATES FOR 2006

The Nominations Committee, headed by Past President Steve Toby, is seeking members to help

identify candidates for the election for 2006. The Chapter will seek candidates for President-Elect (a

three-year position), Secretary, and possibly Treasurer.


AGENDA ITEM 8, LAW AND ETHICS WORKSHOP

Gillaan Yates had tried to set up a CAMFT-based law and ethics workshop in January, but was told

by CAMFT to call back after Labor Day. She has since learned that CAMFT is offering their own

Law and Ethics workshop in January in Oakland as part of their annual workshop offerings.

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Therefore, the Board agreed that our L&E workshop offering should be scheduled for the last

weekend in September. Gillaan will investigate options for presenters – CAMFT or a local person.


AGENDA ITEM 9, WINTER SOCIAL

Mary Ashby reported on behalf of Melissa Johnson that Social Co-Chair Sandy Paolini has had no

luck finding a Chapter member to host the winter social. Sandy will investigate restaurant

possibilities. Harriet Hanauer will contact Steven Kessler to see if the center at his condominium

complex might be available the first Saturday in December.


AGENDA ITEM 10, TREASURER’S REPORT

Victoria Stiefvater-Roffers provided copies of financial reports through the end of June. She

observed that we didn’t get as much income as anticipated from our two workshops and that we had

unanticipated expenses related to moving the office. Even so, it appears we have the cash to cover

expenditures through year-end, especially since renewal fees will be coming in near the end of the

year. However, the Finance Committee continues to seek ways to increase income and minimize

expenditures in support of the Chapter’s goal to increase its reserve fund.

Victoria also reported that the new bookkeeper, Nancy Klein, is on board and already making

changes to facilitate our financial management. Steve Toby thanked Victoria for the tremendous job

she’s done this year, assuming the Treasurer’s position after a number of years where it was filled by

people with financial backgrounds.

Finally, Victoria reported two items from the Finance Committee. (1) The committeee will soon

request 2006 budgets from the Board members and committee chairs. (2) The committee noted that

CAMFT’s fees for new applications are $120 for membership and $50 for application fee. Our

Chapter dues and application fee are currently $60 and $20, respectively. (Note that the application

fee applies only to clinical and associate members, not students or interns.) A motion was made and

seconded to increase our new-application fee to $25 effective November 1, 2005. The motion

passed. This will bring our fees in line with CAMFT’s and will generate some increased revenue for

the Chapter.


AGENDA ITEM 11, MISCELLANEOUS

  • Harriet Hanauer reminded attendees that the New Member Welcome Social will be Friday,

September 23. Harriet will ask members via the e-tree who anticipates attending, so that the

social committee can plan food for this event.

  • Harriet also reported that she recently sent a mailing to new CAMFT members, who have

not yet joined EB-CAMFT, inviting them to join our Chapter.

The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

following Fridays:

October 14

November 4

December 2

Mary Ashby, EB-CAMFT Secretary

 

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