BOARD MINUTES 2020:



April 16, 2021

04 = East Bay CAMFT Minutes April 2021.pdf


March 12, 2021

03 = EB CAMFT Board Minutes Mar 2021.pdf


February 12, 2021

02 = EB CAMFT Board Minutes Feb 2021.pdf


January 17, 2021

01 = EB CAMFT Board Minutes Jan 2021.pdf


December 18, 2020

12 = EB CAMFT Board Minutes Dec 2020.pdf


November 13, 2020

11 = East Bay CAMFT Minutes Nov 2020.pdf


October 9, 2020

10 = East Bay CAMFT Minutes Oct 2020.pdf


September 18, 2020

9 = East Bay CAMFT Minutes Sept 2020.pdf


August 14, 2020

8 = East Bay CAMFT Minutes Aug 2020.pdf


July 17, 2020

07 = East Bay CAMFT Minutes July 2020.pdf


June 12, 2020

06 = East Bay CAMFT Minutes June 2020.pdf


May 8, 2020

05 = East Bay CAMFT Minutes May 2020.pdf


April 10, 2020

04 = East Bay CAMFT Minutes April 2020.pdf


March 20, 2020

03 = East Bay CAMFT Minutes Mar 2020.pdf


February 14, 2020

02 = East Bay CAMFT Minutes Feb 2020.pdf


January 19, 2020

01 = East Bay CAMFT Retreat Minutes Jan 2020.pdf



2019


Board Minutes:

December 8, 2019

12 = EB CAMFT Board MINUTES Dec 2019 Annual Meeting.docx


Board Minutes:

November 8, 2019

11 = EB CAMFT Board MINUTES Nov 2019 - Copy.docx


Board Minutes:

October 11, 2019

10 = EB CAMFT Minutes - October 2019 - Copy.docx


Board Minutes:

September 13, 2019

09 = EB CAMFT Board Meeting MINUTES - September 2019 - Copy.docx


Board Minutes:

August 9, 2019

08 = EB CAMFT Board Meeting Minutes Aug 9 2019 - Copy.docx


Board Minutes:

July 12, 2019

07 = EB CAMFT MINUTES - July 2019 - Copy.docx


Board Minutes:

June 14, 2019

06 = EB CAMFT Board Meeting MINUTES - June 2019.docx


Board Minutes:

May 10, 2019

05 = East Bay CAMFT BOD Minutes May 2019 - Copy.docx


Board Minutes:

April 12, 2019

04 = MINUTES EB CAMFT April 2019 - Copy.docx


Board Minutes:

March 15, 2019

03 = East Bay CAMFT Minutes March 2019 - Copy.docx


Board Minutes:

February 8, 2019

02 = East Bay CAMFT Minutes Feb 19 - Copy.docx


Board Minutes:

January 20, 2019

01 = 1-20-19 EB CAMFT Minutes - Copy.docx


Board Minutes:

Dec 26, 2018

12-26-18 BOD minutes.pdf


Board Minutes:

Nov 9, 2018

Eastbay CAMFT Board Of Directors Meeting November 9 2018 .pdf


Board Minutes:

Oct 12, 2018

Eastbay CAMFT Board Of Directors Meeting October 12 2018.pdf


Board Minutes:

August 10, 2018

8-10-18 BOD minutes .pdf


Board Minutes:

July 13, 2018

July 13 2018 BOD Minutes.pdf


Board Minutes:

June 8, 2018

EBCAMFT BOARD MEETING MINUTES June 2018.pdf



Board Minutes:

May 18, 2018

5-18-18 BOD Minutes.pdf


Board Minutes:

April 20, 2018

EB CAMFT BOD Meeting Minutes April 20 2018.pdf


Board Minutes:

March 16, 2018

EBCAMFT BOARD MEETING MINUTES March 16.pdf


Board Minutes:

February 9, 2018

EBCAMFT BOARD MEETING MINUTES Feb 9 (1).pdf


Board Minutes: 

January 13, 2018

EBCAMFT BOARD MEETING MINUTES January 2018.pdf


Board Minutes:

Nov 17, 2017

EBC November Board Minutes.pdf


Board Minutes:

October 20, 2017


Board Minutes:

September 15, 2017

EBC Board Minutes Sept 2017.pdf 



Board Minutes:

August 25, 2017 

EBC Board Minutes August 2017.pdf




Board Minutes:

July 21, 2017

EBC Board Minutes July 2017.pdf




Board Minutes:   

June 16, 2017

EBC Board Minutes June 2017.pdf




Board Minutes:   

May 19, 2017

EBC Board Minutes May 2017 .pdf




Board Minutes:  

April 21, 2017

EBC Board Minutes April 2017.pdf (2).docx




  • March 03, 2013 10:00 AM | Admin EBCAMFT

    East Bay CAMFT Minutes 5/4/07


    Attendees:

    Voting members: Martha Jimenez, President; Melissa Johnson, Past-

    President; Cindy Beckley, Treasurer; Brenda Ponthier, Member at Large;

    Paula Moseley, Newsletter Editor; Catherine Kvikstad, EBCC Liaison; Lara

    Gagne, Intern Rep; Sandra Schueling, Programs Co-Chair;

    Non-voting members:

    Other: Harriet Hanauer, Office Manager; Guillermo Alvarez, Chapter

    member

    Voting members constituted a quorum.


    1. Minutes and Consent agenda – approval

    A motion was made and seconded to approve the consent agenda and minutes from the

    meeting on 4/27/07. The motion passed. (minutes from April board meeting have not

    been distributed)


    2. CEU Meetings – volunteers for next meetings

    Melissa Johnson will try to attend the meeting 5/11; no volunteers were

    found to attend June meetings.


    3. Financial Report

    Cindy Beckley reports that we are currently exceeding our projected income to date

    this year, particularly advertising, CEU Meetings, and Diablo Satellite. We do have a

    few categories that are overspent to date, particularly office supplies and

    bookkeeping.


    4. Hudson proposal

    The new contract with Hudson was discussed, as well as reasons why the new

    contract was necessary. A motion was made and seconded to approve the new

    contract. The motion passed with 2 members abstaining.


    5. Office Manager Screening/Hiring Com.

    The executive board plus volunteers will make up the screening/hiring committee

    for the new office manager.


    6. Post on Craigs List

    It was discussed and decided to not post the ad on Craig's List at this time, but to

    instead interview the candidates who have submitted resumes to date.


    7. Advertising Manager/ Website Editor Position

    A motion was made and seconded to establish a budget item providing $500

    for trainings for the new office manager (i.e. computer trainings). The motion

    passed. The Board will continue to search for committee chairs for these

    positions.


    8. Procedure Manual updated

    The President requested that all Board members continue to update their

    manuals and bring them to the September meeting.


    9. Conflict Resolution Retreat/ Team Building Activity

    The Board discussed the option of hiring Juliette Cutts to facilitate some team

    building/conflict resolution activities. It will be held at Melissa Johnson's

    home in August. A motion was made and seconded to allot $300 for this

    activity. The motion passed.


    11. CEU Presentation gift

    Sandra Schueling suggested that we offer a 1/8 page size ad for one cycle of the

    newsletter for free to CEU presenters as a thank you for presenting for free.

    Presenters would be responsible for providing the ad, and when the ad runs would

    be at the discretion of the newsletter editor (i.e. when space is unavailable in an

    edition). A motion was made and seconded to adopt this suggestion retroactive to

    January. The motion passed.


    12. Pleasanton Coffee Talk Networking

    Sylvia Meier, a Chapter member, has requested that we make the Pleasanton Coffee

    Talk Networking Group a function of the chapter, similar to the Berkeley

    Networking luncheon. A motion was made and seconded to approve this request.

    The motion passed.


    13. Infolane

    Harriet Hanauer explained that when a former member re-joins the chapter, a

    duplicate member record is created and causes issues with the records. A solution

    could be provided by Infolane which would cost approx. $550, putting the website

    budget over approx $150 for the year. A motion was made and seconded to

    approve the payment of $550 to Infolane for this upgrade. The motion passed.


    14. Diablo Satellite changes (Danielle Saunders)

    The Board has been informed that another Chapter member, Danielle

    Saunders, will be taking over the Diablo Satellite group. Martha Jimenez will

    contact her to explain the requirements of the Board in order to provide more

    oversight and structure to the function of the Diablo Satellite group.


    15. Harriet Farewell

    A Board party will be arranged to bid farewell to Harriet for her many years of

    service to the Chapter. This item will be tabled until the next meeting.


    16. Miscellaneous

    Paula Moseley requested nominations for the Faces newsletter article.


    17. Adjourn

    The meeting adjourned at 5:50 p.m.

  • March 03, 2013 10:00 AM | Admin EBCAMFT

    East Bay CAMFT Minutes 6/15/07

    Attendees:

    Voting members: Martha Jimenez, President; Melissa Johnson, Past-

    President; Cindy Beckley, Treasurer; Brenda Ponthier, Member at Large;

    Paula Moseley, Newsletter Editor

    Non-voting members: Mary Ashby, Website Manager

    Other: Laura Gardner, Office Manager

    Voting members did not constitute a quorum.

    **Items with no notes were not discussed as they require a board vote.**


    1. Minutes and Consent agenda – approval

    2. Approval of new office manager

    Laura Gardner has been hired as the new office manager. No vote was taken to approve

    her as there was no quorum.

    3. CEU Meetings – volunteers for next meetings

    There are no CEU meetings in July/August.

    4. Financial Report/Amend Budget

    5. Hudson proposal

    6. Mary’s letter

    Mary Ashby submitted a letter explaining her reasons for her resignation. Some

    items were discussed and clarified. No action was requested or taken on these

    items.

    7. Harriet’s Gift

    8. InfoLane Discount System

    9. Cash vs. Accrual

    10. Procedure Manual update

    Martha reminded everyone to update their procedure manuals and will be

    checking to make sure it’s getting done in September.

    11. Team Building Retreat

    The team building activity will be held at Melissa Johnson’s home on August 4

    from 11:30 to 3:30.

    12. Newsletter editor position

    Paula Moseley will be resigning her position as newsletter editor at the end of

    2007. A search for a new editor will begin immediately as the new editor will

    need to start on the Jan/Feb newsletter in November.

    13. Miscellaneous

    -Law and ethics conference: the CSUEB venue fell through; we are having

    difficulties finding a new venue. It was suggested that we move the

    conference back to late October, early November.

    14. Adjourn

    The meeting adjourned at 5:50 p.m.

  • March 03, 2013 9:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS SPECIAL MEETING

    MINUTES

    Friday, April 27, 2007

    ATTENDEES

    Voting Members: Lara Gagne, Intern Representative; Martha Jimenez-Rosales,

    President; Melissa Johnson, Past-President; Catherine Kvikstad, EBCC Representative;

    Paula Moseley, Newsletter Managing Editor

    Non-Voting Members: Mary Ashby, Website Editor

    Other: Harriet Hanauer, Office Manager


    AGENDA ITEM 1: REPLACING THE OFFICE MANAGER

    Harriet read her proposal to change the purpose of the Search Committee that had been

    formed from that of finding a paid Advertising Manager and a paid Website Editor to

    instead finding a new Office Manager whose job description would include those 2 jobs.

    A motion was made and seconded to change the purpose of the Search Committee as

    described. The motion passed.

    Mary Ashby presented her draft of a job description for the Office Manager. There was

    discussion about the salary, where to post the information, who will do the hiring, and

    other logistics. A motion was made and seconded to accept the job description as

    written. The motion passed. The makeup of the screening committee and the hiring

    committee will be decided at the May 4 Board meeting. Harriet will send a broadcast

    message to the membership about the job opening, and Mary will post it on the website

    with a May 14 deadline for applying.

    There was discussion on having a single person on the Board in charge of the office, so

    that the new Office Manager will deal with just one person. Melissa offered to be the

    contact person in charge of the office.


    AGENDA ITEM TWO: FINANCIAL MATTERS

    Cindy Beckley had distributed a one-page budget at the previous meeting, which

    indicated that we had gone way over budget for bookkeeping expenses. There was

    extensive discussion on how to deal with this problem. The Board also reiterated its

    desire to handle the finances in a 3-part system, with the bills coming in to the office,

    where the Office Manager oks them, sends them to the bookkeeper for payment and

    record-keeping, and then the Treasurer or another Executive Committee member signs

    the checks. Martha and Melissa will meet with Hudson, the bookkeeping service to

    discuss fee options.


    MISCELLANEOUS ITEM: TEAM-BUILDING EVENT

    A suggestion was made to hold a 3-hr. team building event for the Board. This will be

    discussed at the May 4 Board meeting.

    Minutes submitted by Harriet Hanauer

  • March 03, 2013 8:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    April 6, 2007

    ATTENDEES

    Voting Members: Martha Jimenez-Rosales, President; Melissa Johnson, Past-President;

    Catherine Kvikstad, EBCC Liaison; Paula Moseley, Newsletter Managing Editor; Brenda

    Ponthier, Member-at-Large; Cindy Beckley, Treasurer; Sandra Schueling, Programs Co-

    Chair.

    Non-Voting Members: Eileen Drapiza, member; Tiffany Seacrest, prospective member;

    Steve Toby, Tech Team leader; Harriet Hanauer, Office Manager.

    Voting members constituted a quorum.


    Agenda Item 1, Consent Agenda

    A motion was made and seconded to approve the consent agenda. The motion passed.

    Note: The consent agenda consists of (1) minutes from the previous meeting and (2)

    reports submitted earlier from committees.


    Agenda Item 2, CEU Meetings – volunteers for next meetings

    The Board asked for Board members to attend each CEU presentation.


    Agenda Item 3, E-Tree/Tech Team

    Steve Toby introduced Eileen Drapiza, who has volunteered for the Tech Team. A

    motion was made and seconded to approve Eileen Drapiza as a new Board member. The

    motion passed. Eileen will be a non-voting Board member.


    Agenda Item 4, Financial Guide

    A motion was made and seconded to approve the proposed financial guide. The motion

    passed.


    Agenda Item 5, Financial Procedure Update

    The Board discussed what responsibilities should be the Office Manager’s (Harriet) and

    what the bookkeeper’s (Hudson Management). It was decided that recurring bills (rent,

    utilities) will go directly to Hudson, and bills that change on a monthly basis will go to

    Harriet. Harriet will review bills and send them to Hudson for payment. Hudson will

    print the checks and send them to Cindy for signature. Cindy will approve, sign and mail

    them out. A motion was made and seconded to approve the procedure described above.

    The motion passed.


    Agenda Item 6, Hudson Management Tour

    Martha said that Hudson Management, which handles the bookkeeping for the chapter

    had invited any members of the Board who are interested to tour their office. The date

    set for the tour is Friday, April 20 at 12:00. Those who can attend should contact Martha.


    Agenda Item 7, Finance Report

    Cindy is reviewing the budget. She explained that we are over budget on some items, but

    under on some others, and we have taken in more income than expected.


    Agenda Item 8, Advertising Manager/Website Editor Position

    Mary Ashby had submitted a proposal to hire both the Advertising Manager and the

    Website Editor, positions that are difficult to fill with volunteers. These are both vitally

    important positions that she has been filling. Harriet was asked if she wanted to work

    additional hours, but she does not. The Board felt that whoever was hired could also be a

    backup for the Office Manager. There was discussion on how to go about hiring a person

    or persons for these jobs. A search committee was formed, consisting of Mary Ashby,

    Catherine Kvikstad, Paula Moseley, and Harriet Hanauer. This committee will report to

    the Board at the May meeting.


    Agenda Item 9, Procedure Manual Update

    The Procedure Manual needs to be updated yearly. Martha suggested that since there is

    no scheduled Board meeting in August, that the Board meet that month specifically to

    update the Procedure Manual. It was noted that there is no manual for the EBCC Liaison.

    Harriet will prepare additional manuals.


    Agenda Item 10, Automatic Renewals

    The new automatic renewal system is being prepared in time for the first mid-year

    renewals in June, 2007.


    Agenda Item 11, Team Building Activity

    There was discussion on having a team building activity for the Board, maybe in August.

    Martha offered her house for a potluck. Melissa also offered her house for a barbecue

    this summer. No definite plans were made.


    Agenda Item 12, Visioning Meeting Homework

    There was discussion on which Board positions are “must haves” and which are “should

    haves.” Program Chair, Newsletter Editor, President and Treasurer are “must haves.”

    EBCC liaison and Member-at-Large are “should haves.”


    Agenda Item 13, PayPal fees.

    Harriet and Martha reported on the responses to the membership survey, which asked

    whether members would be willing to pay a service fee when making online payments to

    the chapter. There was a wide variety of responses. The Board discussed the pros and

    cons, and also discussed other ways to bring in money. The general feeling was that we

    want to encourage people to use the online payment system, not discourage it. The Board

    decided not to make any changes at this time. The Chapter will continue to cover the

    PayPal service fee expense. Harriet will send a broadcast message to the membership

    about it.


    Agenda Item 14, Diablo Satellite Changes

    The Board was informed that Danielle Saunders will be replacing Cynthia Pastor as the

    Diablo Satellite Liaison. Martha will contact her to welcome her and update her on

    procedures.


    Agenda Item 15, Miscellaneous

    1. Cindy announced that she will be out of town April 12-21.

    2. There was some discussion on the importance of the Membership Chair. Catherine

    will speak with Ernie Isaacs to see if he wants to take on that job.

    3. Martha presented certificates of appreciation to all Board members who served in

    2006 who did not previously receive a certificate. Harriet will mail certificates to those

    not in attendance.

    4. Sandra noted that all presenters should receive a thank you.

    The meeting was adjourned.

    Minutes by Melissa Johnson and Harriet Hanauer

  • March 03, 2013 7:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    March 02, 2007

    ATTENDEES

    Voting Members:

    Martha Jimenez-Rosales, President, Melissa Johnson, Past-President;

    Guillermo Alvarez, President-Elect and Secretary; Cindy Beckley, Treasurer,

    Paula Moseley, Newsletter Managing Editor; Mary Ashby, Website Editor

    Sandra Schueling, CEU Programs Co-chair, Brenda Ponthier, Member-at-large,

    Catherine Kvikstad, EBCC Representative, Lara Gagne Intern Representative

    Michelle Lane, TRN Coordinator, Steve Toby, E-Tree Team

    Voting members constituted a quorum.

    Chapter Members / Other:

    Harriet Hanauer, Office Manager


    AGENDA ITEM 1: CONSENT AGENDA

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consisted of (1) minutes from February Board meeting and

    (2) reports from committees (Website Committee, CEU Program Committee,

    Nominations Committee).

    Note: The minutes from the February Board meeting were amended as follows:

    AGENDA ITEM 8, B.

    Portability Services (Third Base Data)

    A proposal was made to engage

    Portability Services, through Third Base Data.

    The Board will look into the services provided by Portability Services as an alternative

    to Pay Pal services on the chapter’s website.


    AGENDA ITEM 2: CEU MEETINGS – BOARD ATTENDANCE

    TBA, Diablo Satellite Meeting on April 4, 2007.

    TBA, Monthly CEU meeting on April 14, 2007.


    AGENDA ITEM 3: E-TREE TEAM

    Steve Toby informed the Board that there are two potential candidates interested in

    joining the E-Tree Team. The candidates will attend the April Board meeting for

    introductions and possible appointments.

    It was suggested that periodic e-mail reminders be sent out to the membership to

    include frequently asked questions:

    -How to log into the website, changing e-tree messages delivery option, etc.


    AGENDA ITEM 4: ELECTRONIC NEWSLETTER

    The Board discussed changing the format of the electronic version of the newsletter:

    including the use of hyperlinks for easier reading of articles.

    Paula Moseley, Newsletter Managing Editor will research format options and present a

    report at the next Board meeting for further consideration.


    AGENDA ITEM 5: FINANCE REPORT

    Cindy Beckley, Treasurer, reported on the following:

    A.The financial procedures are in the process of being updated and will be presented at a

    future meeting for Board approval.

    B.A reminder was made to Board members to submit event reports (budgets) for

    approval; prior approval will be necessary for reimbursements.

    C.The treasurer is in the process of consulting with CAMFT to determine best practice

    accounting procedures between EBCAMFT and Hudson Management.

    D.One member refund request for membership fees was approved.


    AGENDA ITEM 6: EXECUTIVE SESSION

    The Board went into executive session to review general office operations.

    A.The chapter will switch from Office Depot to Corporate Express as vendor for office

    supplies purchases.

    B.The cost benefits of a postage meter for office use will be researched to be presented to

    the Board for consideration.

    C.The officer manager (paid staff) will begin to use a modified time-sheet to keep more

    accurate record of worked hours. The use of an on-line time clock will be explored for

    consideration at a later time.


    AGENDA ITEM 7: PAYPAL CONVENIENCE FEE

    The Board will poll the membership Re:

    Passing on the cost of PayPal convenience fee for on-line payment option to the

    membership.


    AGENDA ITEM 8: VISIONING RETREAT

    Past-President, Melissa Johnson, presented a summary of the Board’s Visioning

    Retreat:

    Goals discussed:

    - Activating membership to get involved on the Board: emphasizing the benefits and

    rewards of Board participation

    - Acknowledging the contributions made by those who have volunteered on the Board

    • Solidifying and simplifying infrastructure of chapter operations


    AGENDA ITEM 9: MISCELLANEOUS

    A.Membership Data:

    Current members: 832

    Clinical Members: 564

    Interns: 181

    Students: 43

    Associates: 31

    Retired: 12

    Newsletter Only: 1

    Total 832

    110 2006 members have not renewed their membership for 2007.

    Note: 2006 members who have not renewed have now been deleted from this report.

    B.A motion to approve the purchase of two coffee urns to be used at chapter events ($125

    - $150) was made and seconded. The motion passed.

    The meeting adjourned at 5:45 PM.

    The next Board meeting will be on Friday: April 6, 2007

  • March 03, 2013 6:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    February 09, 2007

    ATTENDEES

    Voting Members:

    Martha Jimenez-Rosales, President, Melissa Johnson, Past-President;

    Guillermo Alvarez, Secretary; Cindy Beckley, Treasurer,

    Paula Moseley, Newsletter Managing Editor;

    Sandra Schueling, CEU Programs Co-chair, Brenda Ponthier, Member-at-large,

    Ernie Isaacs, EBCC Representative

    Voting members constituted a quorum.

    Chapter Members / Other:

    Eileen Crean, EBCC President EBCC, Lara Gagne, member

    Harriet Hanauer, Office Manager

    Joseph Wise, Hudson Management Representative


    AGENDA ITEM 1: BOARD OF DIRECTORS UPDATE

    A motion to approve Lara Gagne as Intern representative was made and seconded.

    Motion passed.

    The Diversity Committee will no longer continue to hold its monthly meeting due to the

    lack of volunteers to chair said committee.


    AGENDA ITEM 2: MINUTES

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consisted of (1) minutes from January Board meeting and

    (2) reports from committees (Website Committee, Newsletter Committee, EBCC

    Committee, CEU Program Committee).


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Paula Moseley, Newsletter Managing Editor, will attend the Diablo Satellite Meeting on

    March 07, 2007.

    Cindy Beckley, Treasurer, will attend the monthly CEU meeting on March 09, 2007.


    AGENDA ITEM 4: VISIONING RETREAT

    The Board of Director’s Visioning Retreat will take place on February 24, 2007, from

    9 AM – 4 PM at the home of Guillermo Alvarez, EB-CAMFT Secretary.


    AGENDA ITEM 5: JFK FIELD PLACEMENT FAIR

    Feedback from the Field Placement Fair at JFK University on January 19, 2007:

    Chapter membership applications should be made available at future fairs for interested

    individuals.

    A greater number of employment opportunities should be announced through the news

    letter, e-tree.

    A listing of licensed members that provide supervision to interns should be compiled

    and made available to chapter members.


    AGENDA ITEM 6: NOMINATIONS COMMITTEE

    The nominations committee presented Guillermo Alvarez, current chapter Secretary, as

    a candidate for the open position of President-Elect.

    A motion to elect Guillermo Alvarez as President-elect was made and seconded. The

    motion passed.


    AGENDA ITEM 7: WEBSITE COMMMITTE

    A revised proposal for automatic renewal notice was presented (as described in consent

    agenda item).

    Infolane has proposed a $330 fee to implement above mentioned renewal notice

    (coding for periodic, automatic e-mail reminders to members regarding membership

    expiration)

    A motion to approve the revised renewal notice proposal was made and seconded. The

    motion passed.

    A motion to approve payment to Infolane for services to implement proposal was made

    and seconded. The motion passed.


    AGENDA ITEM 8: FINANCE REPORT

    A. Reserve Fund:

    A line item will be added to the budget to indicate allocation of a percentage of monthly

    chapter income to this fund; approximately $150.

    B. Portability Services (Third Base Data)

    A proposal was made to engage sPortability Services, through Third Base Data.

    sPortability Services will replace Pay Pal services on the chapter’s website.

    A motion to approve the sPortability Services was made and seconded. The motion

    passed. (As amended at March 2, 2007 Board meeting).

    The Board will look into the services provided by sPortability Services as an alternative

    to Pay Pal services on the chapter’s website.

    Two member refund requests for membership fees were approved.


    AGENDA ITEM 9: MISCELLANEOUS

    A.Membership Data:

    Current members: 799

    Clinical Members: 542

    Interns: 176

    Students: 38

    Associates: 30

    Retired: 12

    Newsletter Only: 1

    Total 799

    129 2006 members have not renewed their membership for 2007.

    Note: 2006 members who have not renewed have now been deleted from this report.

    B. A motion to approve issuing a gift card for the hosts of the Winter Social was made and


    Other upcoming important dates:

    Board of Directors Visioning Retreat: February 24, 2007

  • March 03, 2013 5:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    January 05, 2007

    ATTENDEES

    Voting Members:

    Martha Jimenez-Rosales, President, Melissa Johnson, Past-President;

    Guillermo Alvarez, Secretary; Cindy Beckley, Treasurer, Mary Ashby, Website Editor;

    Paula Moseley, Newsletter Managing Editor; Joanne Davis, CEU Coordinator

    Sandra Schueling, CEU Programs Co-chair, Catherine Kvikstad, EBCC Representative,

    Brenda Ponthier, Member-at-large,

    Voting members constituted a quorum.

    Chapter Members / other:

    Annie Bailey, member, Harriet Hanauer, Office Manager


    AGENDA ITEM 1: BOARD UPDATE: OPENINGS

    Open Positions:

    President-Elect, Diversity committee chair, News editor, Associates features editor,

    Features editor, Copy editor, Advertising chair, Mentoring committee chair, Volunteer

    coordinator, Monthly presentations chair, Membership co-chairs, , Legislative liaison,

    Social chair, Intern representative and Members-at-large and Tech team members .

    A motion to approve Martha Jimenez-Rosales as President was made and seconded.

    Motion passed.

    A motion to vote Sandra Schueling to the position of CEU Programs Co-Chair, was

    made and seconded. Motion passed.


    AGENDA ITEM 2: MINUTES

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consisted of (1) minutes from December Board meeting and

    (2) reports from committees.(Diversity Committee, Nominations Committee, Intern

    Representative Committee, Website Committee and EBCC Representative).


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Michelle Lane, TRN Coordinator, will attend the monthly CEU meting on January12,

    2007.

    Mary Ashby, Website editor, will attend the Diablo Satellite Meeting on February 07,

    2007.

    Melissa Johnson, Past-President, will attend the monthly CEU meeting on February 10,

    2007.


    AGENDA ITEM 4: BOARD MANUALS

    Updated documents for the Board’s operating manuals were distributed to the board

    members present. Additional updated documents, including an organizational chart,

    Board roster and vision and goals for 2007, will be distributed at a later date.


    AGENDA ITEM 5: ELECTION RESULTS

    The results of the December 2006 elections were presented.

    A total of 126 ballots were cast.

    Votes for Guillermo Alvarez for Secretary: 117

    Votes for Cindy Beckley for Treasurer: 117

    Votes for amendment to Article IIC (Other Associates):

    Yes: 116 No: 4 Abstain: 6

    Votes for amendment to Article IID (Dues):

    Yes: 105 No: 15 Abstain: 6


    AGENDA ITEM 6: MEMBERSHIP RENEWAL POLICY

    Follow-up from December Board Meeting:

    It was proposed that a chapter membership renewal policy be adopted as follows:

    Members will be allowed to renew their chapter membership up to three months after

    their membership has expired by paying the current $10 late fee. Once a membership

    has expired, members will no longer continue to receive membership services including,

    but not limited to the use of the e-tree and newsletter subscription.

    Clinical and associate members who do not renew within three months of their

    membership expiration date will need to reapply for membership and will be required to

    pay the corresponding application fee, currently $25.

    A motion to adopt this policy was made and seconded. Motion passed.


    AGENDA ITEM 7: 2007 BUDGET PROPOSAL

    A draft of the 2007 budget was presented to the board by the treasurer, for

    consideration and second vote.

    A motion to approve the proposed budget was made and seconded. The motion

    passed.


    AGENDA ITEM 8: BOOK KEEPING SERVICES

    The Board was informed of the following services to be undertaken by Hudson

    Management on behalf of the chapter in the current transition process:

    - Closing of Bank Of America Checking Account

    - Closing of Bank Of America CD

    - Opening of Checking Account with SunWest Bank

    - Re-investment of Bank Of America CD with SunWest Bank

    - Change from Paychex to Payroll Systems to handle payroll services

    A motion to approve these services was made and seconded. The motion passed.


    AGENDA ITEM 9: WEBSITE

    The chapter is in need of finding a qualified individual who has in-depth knowledge of

    Adobe Photoshop software to format ads for the website. In the absence of finding a

    member who would volunteer to take on this task, the chapter will have to pay Infolane

    for this service.


    A motion to approve funding this service through Infolane (if a volunteer is not found)

    was made and seconded. The motion passed.


    AGENDA ITEM 11: MISCELLANEOUS

    A. Advertising Manager: Interim Plan

    Mary Ashby will be handling the job responsibilities of the advertising manager in

    addition to those of website editor until this position is filled.

    B. The Board discussed exploring presenting a law and ethics workshop (Part II) in

    September 2007.

    C. A motion to allow non-chapter members attend monthly CEU presentation at a cost

    of $10 was made and seconded. The motion passed.

    D.Membership Data:

    Current members: 903*

    Clinical Members: 598

    Interns: 205

    Students: 51

    Associates: 36

    Retired: 12

    Newsletter Only: 1

    Total 903

    *This number includes 263 2006 Members who have not renewed their membership for 2007.

    The meeting adjourned at 5:45 PM.

    The next Board meeting will be on Friday: February 9, 2007


    Other upcoming important dates:

    January 27, 2007: Winter Social

    January 19 – 21, 2007: CAMFT Winter Workshops

    February 3, 2007: Leadership Conference

  • March 03, 2013 4:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    December 01, 2006

    ATTENDEES

    Voting Members:

    Melissa Johnson, President; Annie Bailey, Past President, Guillermo Alvarez, Secretary;

    Cindy Beckley, Treasurer, Mary Ashby, Website Editor;

    Michelle Lane, TRN Coordinator; Paula Moseley, Newsletter Managing Editor;

    Brenda Ponthier, Diversity Committee Co-Chair; Joanne Davis, CEU Coordinator,

    Catherine Kvikstad, EBCC Representative,

    Adriana Rusell, Membership Committee Chair

    Voting members constituted a quorum.

    Chapter Members / other:

    Harriet Hanauer, Office Manager


    AGENDA ITEM 1: MINUTES

    A motion to approve the minutes from the November Board meeting was made and

    seconded. The motion passed.


    AGENDA ITEM 2: BOARD UPDATE: OPENINGS

    Open Positions:

    President-Elect, Diversity committee chair, News editor, Associates features editor,

    Features editor, Copy editor, Advertising chair, Mentoring committee chair, Volunteer

    coordinator, Tech team members, Monthly presentations chair, Membership co-chairs,

    Members-at-large, Legislative liaison, Social chair, Intern representative.

    Harriet Hanauer, office manager, will continue to send out monthly blasts via the e-tree

    with an announcement with open board positions.

    Brenda Ponthier will be stepping down as Diversity committee co-chair as of the end of

    December.

    A motion to vote Brenda Ponthier, to the position of member at large was made and

    seconded. Motion passed.


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Paula Moseley, Newsletter Managing Editor, will attend the Diablo Satellite Group

    Presentation on December 06, 2006.

    TBA Diablo Valley Group Presentation on January 3, 2007.

    Michelle Lane, TRN Coordinator will attend the Monthly CEU meting on January12,

    2007


    AGENDA ITEM 4: BOARD TRANSITION MEETING

    Board transition meeting is scheduled to take place on January 05, 2007, at

    Annie Bailey’s (Past-President) home.

    Note: This meeting will take place during the regularly scheduled Board Meeting time.


    AGENDA ITEM 5: BOOK KEEPING SERVICES

    A motion to change book keeping services to Hudson Management effective

    January 01, 2007, was made and seconded. The motion passed.


    AGENDA ITEM 6: 2007 BUDGET PROPOSAL

    A draft of the 2007 budget was presented to the board by the treasurer, for

    consideration and first vote.

    A motion to approve the proposed budget was made and seconded. The motion

    passed.

    A final draft of the budget will be voted on at the next scheduled Board meeting on

    January 5, 2007.


    AGENDA ITEM 7: RENEWALS

    The Board discussed drafting a policy to clarify the process of membership renewal:

    Late fee and re-application fee for members who fail to renew their membership within a

    certain window of time.

    The Board will research how CAMFT handles this issue and revisit this matter at the

    next board meeting for further consideration.


    AGENDA ITEM 8: EVENTS CALENDAR

    The Board reviewed a draft of the events calendar for 2007.

    The events will be posted on the chapter’s website following the necessary revisions.


    AGENDA ITEM 09: MISCELLANEOUS

    A.

    East Bay Counseling Choices (EBCC)

    A discussion was had regarding ways to increase the visibility of

    East Bay Counseling Choices (EBCC) with the chapter’s membership.

    It was proposed that regular updates to the membership be made.

    B.

    Membership Data:

    Current members: 893

    Clinical Members: 582

    Interns: 199

    Students: 65

    Associates: 33

    Retired: 13

    Newsletter Only: 1

    Total 893

    The meeting adjourned at 5:35 PM.

    The next Board meeting / Transition meeting will be on Friday: January 5, 2006.

    Other upcoming important dates:

    January 19 – 21, 2007: CAMFT Winter Workshops

    January 27, 2007: Winter Social

    February 3, 2007: Leadership Conference


  • March 03, 2013 3:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    November 03, 2006

    ATTENDEES

    Voting Members:

    Melissa Johnson, President; Annie Bailey, Guillermo Alvarez, Secretary;

    Mary Ashby, Website Editor; Michelle Lane, TRN Coordinator;

    Paula Moseley, Newsletter Managing Editor; Brenda Ponthier, Diversity Committee Co-

    Chair; Catherine Kvikstad, EBCC Representative, Sandra Schueling, CEU Programs

    Co-Chair

    Voting members constituted a quorum.

    Chapter Members / other:

    Harriet Hanauer, Office Manager


    AGENDA ITEM 1: MINUTES

    A motion to approve the minutes from the October Board meeting was made and

    seconded. The motion passed.


    AGENDA ITEM 2: BOARD UPDATE: OPENINGS

    Open Positions: President-Elect, Diversity committee chair, news editor, associates

    features editor, copy editor, advertising chair, mentoring committee chair, volunteer

    coordinator, tech team members, and monthly presentations chair, membership cochairs,

    Members-at-large, legislative liason.

    Harriet Hanauer, office manager, will begin to send out monthly blasts via the e-tree

    with an announcement with open board positions.

    A motion to amend the vote for Catherine Kvikstad as the new EBCC representative

    and legislative liaison to EBCC representative only, was made and seconded. The

    motion passed.


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Sandra Schueling,CEU Programs Co-Chair,, will attend the Diablo Valley Group

    Presentation on December 04, 2006.


    AGENDA ITEM 4: OFFICE MANAGER POSITION: WORKLOAD

    The tasks of managing the day-to-day business of the chapter have increased due to

    increased membership and issues related to technical trouble shooting. A discussion

    was had regarding the recruitment of a paid intern to assist the office manager. This

    item will be revisited at the next board meeting.

    E-Tree guidelines, which include instructions on how to log onto the website, sending

    messages and replying to messages, will be mailed to the membership.

    All new members receive these instructions.

    We strongly recommend that these guidelines be saved for future reference.


    AGENDA ITEM 5: SPEAKERS AT CEU MEETINGS

    A discussion was had with regards to the requirements for presenters at the monthly

    CEU meetings, outside of pre-licensed and licensed professionals, or other

    professionals who are not experts in their respective field.


    AGENDA ITEM 6: BOARD LISTSERV

    The Board has started to utilize a new listserv, set-up to keep a more accurate roster of

    board membership and allow for easiness of communication between board members

    on matters related to the chapter.


    AGENDA ITEM 7: THERAPIST FINDER:NAME CHANGE

    CAMFT has agreed to allow the East Bay Chapter to use, ‘East Bay Chapter Therapist

    Finder’, as the name of our referral service used to advertise our therapist directory.

    CAMFT will be providing the Board with a formal, written response with regards to this

    matter.

    A motion to accept this permanent name change to the chapter’s referral service to

    East Bay Chapter Therapist Finder’, was made and seconded. The motion passed.


    AGENDA ITEM 8: NEW BOOK KEEPING SERVICES

    A draft financial services agreement proposal outlining the services to be provided by a

    new book keeping services company was presented to the Board for consideration.

    The Board will review the proposal and vote on this matter at the next Board meeting.


    AGENDA ITEM 9: MEMBERSHIP DATA

    The current membership stands at 874:

    570 clinical members, 30 associate, 13 retired, 189 interns, 69 students, 1 Newsletter

    subscriber.


    AGENDA ITEM 10: MISCELLANEOUS

    A.

    New, ‘Member Record’, format introduced on the chapter’s website:

    There is a new section called “Participation Options.” In the old format, your

    Membership Directory listing was the same as your East Bay Therapist Finder

    listing. Now you are able to select what information (if any) you want in the Membership

    Directory, which is available only to East Bay Chapter members. And you can also

    select what information (if any) you want included in the East Bay Therapist Finder,

    which is available to the public.

    In addition, you can now submit articles or book reviews (under “Content Submissions”).

    They will be published and linked to your East Bay Therapist Finder record upon

    approval by the Website Committee.

    Finally, your member record will notify you when you have 60 days to renew your

    membership. At the top of your member record, you will see a link in red which will allow

    you to renew online, paying either via credit card through PayPal or via check. Thus,

    those of you whose memberships expire December 31, 2006 should see this message

    NOW.

    B.

    The nomination for Outstanding Chapter Leader of the Year has been finalized. Mary

    Ashby received the most votes for this award and will be named Outstanding Chapter

    Leader for EB-CAMFT for 2006 – Congratulations Mary!

    There is also a new nomination form that is going to be blasted to the membership and

    posted on the website, so that members have an opportunity to nominate themselves or

    others at any time for open board positions.


    AGENDA ITEM 11: ADJOURNMENT

    The meeting adjourned at 6:00 PM.

    The remaining board meeting for 2006 will be on the following Friday: December 1.

    All meetings are from 4:00 PM to 6:00 PM at the EB-CAMFT office in Berkeley.

    Other upcoming important dates:

    December 2, 2006: EB-CAMFT: Law and Ethics Workshop

    January 5, 2007: Board meeting / Transition Meeting

    January 13, 2007: Winter Social

    January 19 – 21, 2007: CAMFT Winter Workshops

    February 3, 2007: Leadership Conference

  • March 03, 2013 2:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    October 06, 2006

    ATTENDEES

    Voting Members:

    Melissa Johnson, President; Annie Bailey, Past President; Martha Jimenez-Rosales,

    President-Elect; Guillermo Alvarez, Secretary; Cindy Beckley Treasurer,

    Mary Ashby, Website Editor; Michelle Lane, TRN Coordinator; Paula Moseley,

    Newsletter Managing Editor; Brenda Ponthier, Diversity Committee Co-Chair;

    Joanne Davis CEU Programs Coordinator

    Voting members constituted a quorum.

    Chapter Members / other:

    Ernie Isaacs (for Catherine Kvikstad), EBCC Rep and Legislative Liaison, Harriet

    Hanauer, Office Manager


    AGENDA ITEM 1: CONSENT AGENDA

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consists of (1) minutes from September Board meeting and

    (2) reports from committees. (Diversity Committee, Law and Ethics Workshop

    Committee, Membership Committee, Nominations Committee and Website Committee).


    AGENDA ITEM 2: BOARD UPDATE: OPENINGS

    Open Positions: President-Elect, Diversity committee chair, news editor, associates

    features editor, copy editor, advertising chair, mentoring committee chair, volunteer

    coordinator, tech team members, and monthly presentations chair, membership cochairs.

    Members-at-large

    A motion to vote Catherine Kvikstad as the new EBCC representative and legislative

    liaison was made and seconded. The motion passed.


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Paula Moseley, Newsletter Managing Editor, will attend the Diablo Valley Group

    Presentation on November 1, 2006.

    Martha Jimenez-Rosales, President-Elect, will attend the Chapter Presentation on

    November 4, 2006.


    AGENDA ITEM 4: INFOLANE SERVICES

    Mary Ashby, Website Editor, and Harriet Hanauer, Office Manager, expressed concerns

    regarding the fluctuating level of response from Infolane to service calls.

    Mary Ashby will be meeting with Infolane on October 09, 2006 and will address these

    concerns as well as other technical issues, including problems with on-line registrations

    and the length of time it takes to send an e-mail blast to the membership.


    AGENDA ITEM 5: E-TREE ADS: MEMBERSHIP POLL RESULTS

    Mary Ashby, Website Editor, presented the board with the results from the on-line

    survey regarding EB-CAMFT members advertising via the E-Tree for non-members.

    A total of 58 responses were received:

    20 (34%) responded to not allow advertising for non-members,

    37 (64%) responded to allow advertising for non-members, and

    1 (2%) responded to eliminate advertising completely.

    A motion was made and seconded to continue to allow EB-CAMFT members to

    advertise via the E-Tree for non-members. An e-mail notice / invitation will be sent out

    to the member and non-member outlining the benefits of full membership to the chapter.

    The board will re-evaluate asking for a donation from non-members who advertise, in

    three months.

    The Board thanks the members who responded to the survey and provided their

    thoughtful feedback on this issue.


    AGENDA ITEM 6: NEWSLETTER:

    Paula Moseley, Newsletter Managing Editor, led a discussion as to the need to review

    the function of the newsletter to the membership and its continuance:

    - The lack of volunteers necessary to produce the newsletter

    - It is still necessary to reach those who do not otherwise have access to the

    internet

    - It is no longer necessary as a vehicle for advertising purposes

    - It can be revised to focus on clinical issues and function as a clinical journal.

    The Board will continue to explore the impact of making changes to the newsletter and

    what if any changes should be made and seek the input from the membership.


    AGENDA ITEM 7: CHANGES / REVISIONS TO CHAPTER BYLAWS

    A motion was made and seconded to place proposed bylaws changes on ballot for

    membership vote. The motion passed.

    Changes to existing bylaws under the following categories previously discussed:

    (1) Article II. Section C. Membership

    To replace existing ‘Mailing List Affiliate’ category with ‘Newsletter Subscription’

    category. A change in these categories on the chapter’s membership application was

    previously approved by the board in May 2005.

    (2) Article II. Section D. Dues

    To eliminate the provision that limits the chapter’s annual dues from exceeding an

    amount equal to fifty percent (50%) of clinical member dues of CAMFT.

    The process by which dues may be increased will remain unchanged. At this time there

    are no plans to increase chapter membership dues.


    AGENDA ITEM 8: NOMINATING COMMITTEE

    Annie Bailey presented Cindy Beckley as a nominee for Treasurer, and Guillermo

    Alvarez for Secretary. At this time there is still a nomination needed for President-Elect.

    Individuals who wish to nominate someone or themselves, should contact the

    Nominations Committee Chair as soon as possible.


    AGENDA ITEM 9: WORKSHOP CO-SPONSORSHIP

    The Board discussed the possibility of co-sponsoring a workshop to be presented by the

    Deep Streams Zen Institute’. EB- CAMFT members would receive a 10% discount to

    the workshop and the opportunity to promote chapter membership in exchange for

    advertising.

    Annie Bailey will follow-up with workshop sponsors about making necessary

    advertisement changes to meet CAMFT guidelines before agreement is made to sosponsor

    this workshop. Melissa Johnson will follow-up with CAMFT regarding the use

    of EB-CAMFT logo on advertisement for co-sponsorship.


    AGENDA ITEM 10: ‘THERAPIST FINDER’

    Due to concerns regarding creating confusion and / or misleading the general public,

    CAMFT has requested that the chapter find an alternate name for its referral service.

    Therapist Finder’.

    A permanent substitute to the referral service name has not been found.

    Melissa Johnson will follow-up with CAMFT regarding legal implications of the chapter

    permanently re-naming the referral service to ‘East Bay Therapist Finder’.

    The board will also continue to seek an alternative name for the referral service.


    AGENDA ITEM 11: MISCELLANEOUS

    Joanne Davis, CEU Programs Coordinator, Will look into necessary equipment

    purchase for future workshops sponsored by EB-CAMFT.


    AGENDA ITEM 14: ADJOURNMENT

    The meeting adjourned at 6:10 PM.

    The remaining board meeting for 2006 will be on the following Friday:

    December 1.

    All meetings are from 4:00 PM to 6:00 PM at the EB-CAMFT office in Berkeley.

    Other upcoming important dates:

    December 2, 2006: EB-CAMFT: Law and Ethics Workshop

    January 5, 2007: Board meeting / Transition Meeting

    January 13, 2007: Winter Social

    January 19 – 21, 2007: CAMFT Winter Workshops

    February 3, 2007: Leadership Conference

 

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