BOARD MINUTES 2020:



April 16, 2021

04 = East Bay CAMFT Minutes April 2021.pdf


March 12, 2021

03 = EB CAMFT Board Minutes Mar 2021.pdf


February 12, 2021

02 = EB CAMFT Board Minutes Feb 2021.pdf


January 17, 2021

01 = EB CAMFT Board Minutes Jan 2021.pdf


December 18, 2020

12 = EB CAMFT Board Minutes Dec 2020.pdf


November 13, 2020

11 = East Bay CAMFT Minutes Nov 2020.pdf


October 9, 2020

10 = East Bay CAMFT Minutes Oct 2020.pdf


September 18, 2020

9 = East Bay CAMFT Minutes Sept 2020.pdf


August 14, 2020

8 = East Bay CAMFT Minutes Aug 2020.pdf


July 17, 2020

07 = East Bay CAMFT Minutes July 2020.pdf


June 12, 2020

06 = East Bay CAMFT Minutes June 2020.pdf


May 8, 2020

05 = East Bay CAMFT Minutes May 2020.pdf


April 10, 2020

04 = East Bay CAMFT Minutes April 2020.pdf


March 20, 2020

03 = East Bay CAMFT Minutes Mar 2020.pdf


February 14, 2020

02 = East Bay CAMFT Minutes Feb 2020.pdf


January 19, 2020

01 = East Bay CAMFT Retreat Minutes Jan 2020.pdf



2019


Board Minutes:

December 8, 2019

12 = EB CAMFT Board MINUTES Dec 2019 Annual Meeting.docx


Board Minutes:

November 8, 2019

11 = EB CAMFT Board MINUTES Nov 2019 - Copy.docx


Board Minutes:

October 11, 2019

10 = EB CAMFT Minutes - October 2019 - Copy.docx


Board Minutes:

September 13, 2019

09 = EB CAMFT Board Meeting MINUTES - September 2019 - Copy.docx


Board Minutes:

August 9, 2019

08 = EB CAMFT Board Meeting Minutes Aug 9 2019 - Copy.docx


Board Minutes:

July 12, 2019

07 = EB CAMFT MINUTES - July 2019 - Copy.docx


Board Minutes:

June 14, 2019

06 = EB CAMFT Board Meeting MINUTES - June 2019.docx


Board Minutes:

May 10, 2019

05 = East Bay CAMFT BOD Minutes May 2019 - Copy.docx


Board Minutes:

April 12, 2019

04 = MINUTES EB CAMFT April 2019 - Copy.docx


Board Minutes:

March 15, 2019

03 = East Bay CAMFT Minutes March 2019 - Copy.docx


Board Minutes:

February 8, 2019

02 = East Bay CAMFT Minutes Feb 19 - Copy.docx


Board Minutes:

January 20, 2019

01 = 1-20-19 EB CAMFT Minutes - Copy.docx


Board Minutes:

Dec 26, 2018

12-26-18 BOD minutes.pdf


Board Minutes:

Nov 9, 2018

Eastbay CAMFT Board Of Directors Meeting November 9 2018 .pdf


Board Minutes:

Oct 12, 2018

Eastbay CAMFT Board Of Directors Meeting October 12 2018.pdf


Board Minutes:

August 10, 2018

8-10-18 BOD minutes .pdf


Board Minutes:

July 13, 2018

July 13 2018 BOD Minutes.pdf


Board Minutes:

June 8, 2018

EBCAMFT BOARD MEETING MINUTES June 2018.pdf



Board Minutes:

May 18, 2018

5-18-18 BOD Minutes.pdf


Board Minutes:

April 20, 2018

EB CAMFT BOD Meeting Minutes April 20 2018.pdf


Board Minutes:

March 16, 2018

EBCAMFT BOARD MEETING MINUTES March 16.pdf


Board Minutes:

February 9, 2018

EBCAMFT BOARD MEETING MINUTES Feb 9 (1).pdf


Board Minutes: 

January 13, 2018

EBCAMFT BOARD MEETING MINUTES January 2018.pdf


Board Minutes:

Nov 17, 2017

EBC November Board Minutes.pdf


Board Minutes:

October 20, 2017


Board Minutes:

September 15, 2017

EBC Board Minutes Sept 2017.pdf 



Board Minutes:

August 25, 2017 

EBC Board Minutes August 2017.pdf




Board Minutes:

July 21, 2017

EBC Board Minutes July 2017.pdf




Board Minutes:   

June 16, 2017

EBC Board Minutes June 2017.pdf




Board Minutes:   

May 19, 2017

EBC Board Minutes May 2017 .pdf




Board Minutes:  

April 21, 2017

EBC Board Minutes April 2017.pdf (2).docx




  • March 03, 2013 1:48 AM | Admin EBCAMFT

    East Bay CAMFT Minutes 5/4/07


    Attendees:

    Voting members: Martha Jimenez, President; Melissa Johnson, Past-

    President; Cindy Beckley, Treasurer; Brenda Ponthier, Member at Large;

    Paula Moseley, Newsletter Editor; Catherine Kvikstad, EBCC Liaison; Lara

    Gagne, Intern Rep; Sandra Schueling, Programs Co-Chair;

    Non-voting members:

    Other: Harriet Hanauer, Office Manager; Guillermo Alvarez, Chapter

    member

    Voting members constituted a quorum.


    1. Minutes and Consent agenda – approval

    A motion was made and seconded to approve the consent agenda and minutes from the

    meeting on 4/27/07. The motion passed. (minutes from April board meeting have not

    been distributed)


    2. CEU Meetings – volunteers for next meetings

    Melissa Johnson will try to attend the meeting 5/11; no volunteers were

    found to attend June meetings.


    3. Financial Report

    Cindy Beckley reports that we are currently exceeding our projected income to date

    this year, particularly advertising, CEU Meetings, and Diablo Satellite. We do have a

    few categories that are overspent to date, particularly office supplies and

    bookkeeping.


    4. Hudson proposal

    The new contract with Hudson was discussed, as well as reasons why the new

    contract was necessary. A motion was made and seconded to approve the new

    contract. The motion passed with 2 members abstaining.


    5. Office Manager Screening/Hiring Com.

    The executive board plus volunteers will make up the screening/hiring committee

    for the new office manager.


    6. Post on Craigs List

    It was discussed and decided to not post the ad on Craig's List at this time, but to

    instead interview the candidates who have submitted resumes to date.


    7. Advertising Manager/ Website Editor Position

    A motion was made and seconded to establish a budget item providing $500

    for trainings for the new office manager (i.e. computer trainings). The motion

    passed. The Board will continue to search for committee chairs for these

    positions.


    8. Procedure Manual updated

    The President requested that all Board members continue to update their

    manuals and bring them to the September meeting.


    9. Conflict Resolution Retreat/ Team Building Activity

    The Board discussed the option of hiring Juliette Cutts to facilitate some team

    building/conflict resolution activities. It will be held at Melissa Johnson's

    home in August. A motion was made and seconded to allot $300 for this

    activity. The motion passed.


    11. CEU Presentation gift

    Sandra Schueling suggested that we offer a 1/8 page size ad for one cycle of the

    newsletter for free to CEU presenters as a thank you for presenting for free.

    Presenters would be responsible for providing the ad, and when the ad runs would

    be at the discretion of the newsletter editor (i.e. when space is unavailable in an

    edition). A motion was made and seconded to adopt this suggestion retroactive to

    January. The motion passed.


    12. Pleasanton Coffee Talk Networking

    Sylvia Meier, a Chapter member, has requested that we make the Pleasanton Coffee

    Talk Networking Group a function of the chapter, similar to the Berkeley

    Networking luncheon. A motion was made and seconded to approve this request.

    The motion passed.


    13. Infolane

    Harriet Hanauer explained that when a former member re-joins the chapter, a

    duplicate member record is created and causes issues with the records. A solution

    could be provided by Infolane which would cost approx. $550, putting the website

    budget over approx $150 for the year. A motion was made and seconded to

    approve the payment of $550 to Infolane for this upgrade. The motion passed.


    14. Diablo Satellite changes (Danielle Saunders)

    The Board has been informed that another Chapter member, Danielle

    Saunders, will be taking over the Diablo Satellite group. Martha Jimenez will

    contact her to explain the requirements of the Board in order to provide more

    oversight and structure to the function of the Diablo Satellite group.


    15. Harriet Farewell

    A Board party will be arranged to bid farewell to Harriet for her many years of

    service to the Chapter. This item will be tabled until the next meeting.


    16. Miscellaneous

    Paula Moseley requested nominations for the Faces newsletter article.


    17. Adjourn

    The meeting adjourned at 5:50 p.m.

  • March 03, 2013 1:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    September 08, 2006

    ATTENDEES

    Voting Members:

    Melissa Johnson, President; Annie Bailey, Past President; Guillermo Alvarez, Secretary;

    Cindy Beckley Treasurer, Mary Ashby, Website Editor; Michelle Lane, TRN Coordinator;

    Voting members constituted a quorum.

    Chapter Members / other:

    Sandra Schueling Volunteer, CEU Programs Committee, Catherine Kvikstad, Harriet

    Hanauer, Office Manager


    AGENDA ITEM 1: CONSENT AGENDA

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consists of (1) minutes from July Board meeting and (2)

    reports from committees.(Diversity Committee, Law and Ethics Workshop Committee,

    Membership Committee, and Website Committee).


    AGENDA ITEM 2: BOARD UPDATE: OPENINGS

    Open Positions: News editor, associates features editor, copy editor, advertising chair,

    mentoring committee chair, volunteer coordinator, e-tree manager, and monthly

    presentations chair, membership co-chairs.

    Adriana Russell, has announced that she will be stepping down from her position as

    membership chair.


    AGENDA ITEM 3: CEU MEETINGS – BOARD ATTENDANCE

    Guillermo Alvarez, Secretary, will attend the Diablo Valley Group Presentation on

    October 4, 2006.

    Melissa Johnson, President, will attend the Chapter Presentation on October 13, 2006.


    AGENDA ITEM 4: OFFICE MANAGER BACKUP

    A motion was made and seconded to pay Mary Ashby for a total of 9 hours for the time

    she spent providing backup services as office manager during Harriet Hanauer’s

    absence in August. The motion passed.


    AGENDA ITEM 5: LISTSERV FOR BOARD OF DIRECTOR S

    A listserv will be set up by the e-tree team, to be maintained by the secretary, to

    maintain accurate and updated information on board of director’s membership.


    AGENDA ITEM 6: LAW AND ETHICS WORKSHOP: UPDATE

    The Law and Ethics workshop will be held at the Humanist Hall, The Fellowship of

    Humanity, in Oakland. Final revisions to the flyer are in the process prior to distribution.

    Volunteers will be needed.


    AGENDA ITEM 7: WEBSITE: NEW FEATURES

    Website Editor, Mary Ashby, presented new features to be offered to the membership

    on the chapter’s website:

    (1) Book Review Section and (2) Article Review Section

    These features will allow members to submit and publish reviews with a disclaimer from

    the chapter as to the opinions reflected by the authors. The website committee will

    review all submissions prior to being posted on the website.


    AGENDA ITEM 8: BUDGET

    Treasurer, Cindy Beckley, will be requesting that committee chairs submit a draft budget

    for the nest fiscal year by September 29, 2006.


    AGENDA ITEM 9: CHANGES / REVISIONS TO CHAPTER BYLAWS

    A proposal was made to draft changes to existing bylaws under the following

    categories:

    (1) Article II. Section C. Membership

    To replace existing ‘Mailing List Affiliate’ category with ‘Newsletter Subscription’

    category. A change in these categories on the chapter’s membership application was

    previously approved by the board in May 2005.

    (2) Article II. Section D. Dues

    To eliminate the provision that limits the chapter’s annual dues from exceeding an

    amount equal to fifty percent (50%) of clinical member dues of CAMFT.

    The process by which dues may be increased will remain unchanged. At this time there

    are no plans to increase chapter membership dues.


    AGENDA ITEM 10: ‘THERAPIST FINDER’

    Due to concerns regarding creating confusion and / or misleading the general public,

    CAMFT has requested that the chapter find an alternate name for its referral service.

    Therapist Finder’.


    A motion was made and seconded to temporarily change the name to ‘East Bay

    Therapist Finder’ , pending a permanent name replacement. The motion passed.


    AGENDA ITEM 11: E-TREE ADS: REVIEW OF PROPOSED ANNOUNCEMENTS TO

    E-TREE ADVERTISERS


    Website Editor, Mary Ashby, will e-mail the membership asking for feedback regarding

    EB-CAMFT members advertising via the E-Tree for non-members. The board will

    consider feedback received before making any changes to current e-tree guidelines.


    AGENDA ITEM 12: CHAPTER MEMBERSHIP TO ZUR INSTITUTE

    A motion was made and seconded to have the chapter enter into a membership with the

    ZUR institute. There will not be a cost for the chapter for its membership. EB-CAMFT

    members will receive a 10% discount to on-line CEU courses offered by the ZUR

    institute.


    AGENDA ITEM 13: MISCELLANEOUS

    Chapter members are encouraged to attend the Diversity’s Committee upcoming CEU

    workshop, ‘Diversity in Clinical Care’, scheduled for October 14, 2006. On-line

    registration is now available.


    AGENDA ITEM 14: ADJOURNMENT

    The meeting adjourned at 6:00 PM.

    The remaining board meetings for 2006 will be on the following Fridays:

    October 6, November 3, and December 1.

    All meetings are from 4:00 PM to 6:00 PM at the EB-CAMFT office in Berkeley.

  • March 03, 2013 12:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    July 21, 2006

    ATTENDEES

    Voting Members:

    Melissa Johnson, President; Annie Bailey, Past President; Martha Jimenez-Rosales,

    President-Elect, Mary Ashby, Website Editor; Paula Moseley, Newsletter Managing

    Editor; Brenda Ponthier, Diversity Committee Co-Chair; Michelle Lane, TRN

    Coordinator; Joanne Davis CEU Programs Coordinator; Seth Scher, Member-at-Large;

    Voting members constituted a quorum.

    Chapter Members:

    Cindy Beckley, Guillermo Alvarez, Sandra Schueling


    AGENDA ITEM 1: CONSENT AGENDA

    A motion to approve the consent agenda was made and seconded. The motion passed.

    Note: The Consent agenda consists of (1) minutes from May and June Board meetings

    and (2) reports from committees.


    AGENDA ITEM 2: BOARD UPDATE: OPENINGS, NEW MEMBERS, VOTE

    Open Positions: News editor, associates features editor, copy editor, advertising chair,

    mentoring committee chair, volunteer coordinator, e-tree manager, and monthly

    presentations chair.

    Annie Bailey introduced Sandra Schueling, who has offered to volunteer and is

    considering joining the board next year.

    A motion to vote Guillerno Alvarez to fill the Secretary position and Cindy Beckley to fill

    the Treasurer position was made and seconded. The motion passed.


    AGENDA ITEM 3: DIVERSITY WORKSHOP: UPDATE

    Brenda Ponthier presented workshop flyer for distribution.

    The Diversity Committee is in need of volunteers for the Diversity Workshop.

    A 1/3 discount will be offered to chapter members who volunteer.

    Office Manager Harriet Hanauer will send an e-mail blast via the e-tree asking for

    volunteers.

    On-line registration for the Diversity Workshop will be available soon.


    AGENDA ITEM 4: CEU MEETINGS – BOARD ATTENDANCE

    Cindy Beckley will attend the September 9 meeting.


    AGENDA ITEM 5: TRN WORKSHOP: REFUND

    A discussion took place regarding a chapter member’s request for a refund of fees paid;

    cancellation was made after advertised deadline.

    A motion was made and seconded to issue a credit to be used within one year to attend

    a chapter sponsored workshop. The motion passed.


    AGENDA ITEM 6: REVIEW OF E-TREE / WEBSITE / MEMBERSHIP AGREEMENT

    A discussion took place regarding the need to make revisions to e-tree, website and

    membership agreement to include a release of liability for technical and / or

    administrative errors.

    Mary Ashby and Martha Jimenez-Rosales will be working on drafts to present to the

    board for consideration.


    AGENDA ITEM 7: E-TREE ADS: REVIEW OF PROPOSED ANNOUNCEMENTS TO

    E-TREE ADVERTISERS

    Mary Ashby presented draft of announcement that will be forwarded to chapter

    members who advertise via the e-tree, outlining the added benefits of advertising

    through the chapter’s website / newsletter. Similarly, an announcement will be

    forwarded to chapter members who advertise for non-members, encouraging them to

    invite their colleagues to join the chapter and take advantage of membership benefits.


    AGENDA ITEM 8: CHAPTER RESPONSE TO GRIEVANCE LETTER

    The Executive Committee presented a draft letter to be issued to a chapter member in

    response to a grievance letter submitted regarding her dissatisfaction with services

    rendered by the chapter, including technical and administrative errors. The chapter

    consulted with CAMFT’s staff attorney in regard to this matter in an effort to

    appropriately address all concerns voiced by the member. Melissa Johnson notes that

    the office policy for changing member information has been modified to require written

    notice from members before any changes will be made. She will draft a form and email

    blast regarding the new policy.

    A motion was made and seconded to approve the response letter, which will be mailed

    on the next business day.


    AGENDA ITEM 9: MEMBERSHIP DATA

    The current membership stands at 814:

    546 clinical, 24 associate, 13 retired, 173 intern, 57 student, 1 affiliate


    AGENDA ITEM 10: OFFICE MANAGER BACKUP

    A motion was made and seconded to pay Mary Ashby for a total of 40 hours for the time

    she spent providing backup services as office manager during Harriet Hanauer’s

    vacation. The initial backup proposal approved in April, allotted for a total of 25 hours.

    The motion passed.


    AGENDA ITEM 11: OFFICE SOFTWARE: UPDATE

    A new computer has been purchased for chapter office.

    Melissa Johnson will contact Steve Toby to determine the need to purchase additional

    operating system (Windows XP).


    AGENDA ITEM 12: MISCELLANEOUS

    A motion was made and seconded to purchase a mini-refrigerator to be used by chapter

    staff members at the Berkeley office. This purchase will be made from funds

    appropriated for ‘office furniture’. The motion passed.


    AGENDA ITEM 13: ADJOURNMENT

    The meeting adjourned at 5:23 PM.

    The remaining board meetings for 2006 will be on the following Fridays:

    September 8, October 6, November 13, and December 1.

    All meetings are from 4:00 PM to 6:00 PM at the EB-CAMFT office in Berkeley.

  • March 02, 2013 3:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    JUNE 2, 2006


    ATTENDEES

    Voting Members: Melissa Johnson, President; Paula Moseley, Newsletter Managing

    Editor; Brenda Ponthier, Diversity Co-Chair; Martha Jimenez-Rosales, President-Elect;

    Joann Davis, Program Committee Chair. Non-Voting Members: Harriet Hanauer, Office

    Manager; Guillermo Alvarez, Chapter Member; Cindy Beckley, Chapter Member. Voting

    members did not constitute a quorum.


    AGENDA ITEM 1: SELECT SECRETARY FOR JUNE MINUTES

    Melissa Johnson volunteered to take minutes for this meeting.


    AGENDA ITEM 2: CONSENT AGENDA

    No vote was held as there was not a quorum.


    AGENDA ITEM 3: BOARD UPDATE: OPENINGS, NEW MEMBERS

    Openings in the chapter are: news editor, associates features editor, mentoring

    committee chair, volunteer coordinator, e-tree manager, and monthly presentations

    chair. Guillermo Alvarez has agreed to assume the secretary position, and Cindy

    Beckley has agreed to fill the role of Treasurer. Both members will be voted in at the

    next Board meeting.


    AGENDA ITEM 4: WEBSITE UPGRADE- UPDATE

    Harriet Hanauer reported that the new website would be implemented next week, and

    that the database would be frozen to allow for transition. The website is expected to be

    unavailable at times throughout the next couple of weeks to fix bugs, content etc. The

    Board acknowledges the hard work and persistence of both Mary Ashby and Harriet

    Hanauer in facilitating the upgrade.


    AGENDA ITEM 5: AD RATES – 1 YEAR DISCOUNT?

    This discussion was tabled until the next meeting to allow more time for research into

    what other Chapters do. Harriet will research whether or not other chapters give a

    discount for ads that are placed for a full year.


    AGENDA ITEM 6: OFFICE SOFTWARE- UPGRADE PROPOSAL

    Harriet Hanauer reported that Steve Toby attempted to install a new and better mail

    program for her; however it was unsuccessful due to hardware and/or software

    incompatibilities. Steve believes that Harriet definitely needs an upgrade to Windows,

    and that perhaps Harriet needs a new computer altogether. Melissa Johnson will

    contact Steve Toby to get his recommendations for presentation at the next Board

    meeting.


    AGENDA ITEM 7: SECRETARY OF STATE- REPORT

    Harriet Hanauer stated that there is a report she must file with the California Secretary

    of State, but that we needed to state the names of the secretary and treasurer for the

    report. Since Cindy Beckley and Guillermo Alvarez have agreed to fill these positions,

    they will be listed on the report.


    AGENDA ITEM 8: MEETING FOR INTERNS- REVIEW

    Martha Jimenez-Rosales and Adriana Russell are working on holding an event for

    interns in September. This event would feature a panel of newly licensed therapists who

    are willing to share about their experiences with studying for and taking the exams. It

    was also reported that there will be an Ice Cream Social held on July 7th. The social will

    be open to all members.


    AGENDA ITEM 9: DIABLO SATELLITE FINANCIAL ARRANGEMENT- REVIEW

    Harriet Hanauer reported that she has been in contact with the Diablo Satellite group

    regarding streamlining the handling of finances. It was suggested that the person who

    buys refreshments should receive a disbursement check prior to each event, with the

    receipt and remaining funds being returned to the Chapter with the fees for attendance.

    Harriet will discuss this with the Diablo group.


    AGENDA ITEM 10: FINANCES- UPDATE

    The Finance Committee has been attempting to set up a time to meet with the

    bookkeeper; however, the bookkeeper has been unavailable due to a family

    emergency. She has also been unable to complete reports for the month of April. The

    finance committee will meet with the bookkeeper to assess the Chapter’s current

    financial position.


    AGENDA ITEM 11: TRN WORKSHOP UPDATE

    Harriet Hanauer reports that only 18 people have registered for the Eye of the Storm

    workshop, and that the registration deadline is 6/9/06. The Board discussed ways of

    getting the word out. Brenda Ponthier will contact the Red Cross; Paula Moseley will

    contact Alameda County to get the word out to LCSW’s; Cindy Beckley will post flyers at

    Kaiser; Harriet Hanauer will post an ad/ flyer on craigslist; and Melissa Johnson will

    contact other Chapters.


    AGENDA ITEM 12: DIVERSITY WORKSHOP – UPDATE

    Brenda Ponthier reported that things seem to be going well with the planning for the

    diversity workshop. The facility and speaker have been secured, and arrangements

    have been made for those wishing to purchase lunches to be delivered.


    AGENDA ITEM 13: CEU MEETINGS – BOARD ATTENDANCE

    Joann Davis reported that there will not be another CEU meeting until September 9th.

    Mary Ashby will attend the June 7 meeting; Melissa Johnson will ask for a volunteer to

    attend the 9/9 meeting at the next Board meeting.


    AGENDA ITEM 14: MISCELLANEOUS

    Joann Davis is having difficulties completing all the tasks required for running the

    programs committee as she does not have any volunteers helping her. It was suggested

    that because the meetings are so short, refreshments need not be provided by the

    Chapter, thus saving time and effort on Joann’s part, as well as saving money for the

    Chapter. Beginning June 9th, refreshments will not be provided at the Chapter CEU

    meetings, although the Diablo Satellite group will continue to do so for the time being.

    This issue may be revisited in the future if a volunteer steps forward and members are

    unsatisfied with this change.


    AGENDA ITEM 15: ADJOURNMENT

    The meeting adjourned at 5:52 PM.

    The remaining board meetings for 2006 will be on the following Fridays: July 21,

    September 8, October 6, November 13, and December 1. All meetings are from 4:00

    PM to 6:00 PM at the EB-CAMFT office in Berkeley.

  • March 02, 2013 2:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    APRIL 7, 2006

    ATTENDEES

    Voting Members: Mary Ashby, Website Editor; Martha Jimenez-Rosales, President-Elect; Melissa

    Johnson, President; Michelle Lane, TRN Coordinator; Ann McConville, Member-at-Large; Paula

    Moseley, Newsletter Managing Editor; Brenda Ponthier, Diversity Co-Chair; Adriana Russell, Membership

    Chair; Lisa Stern, EBCC Rep and Legislative Liaison. Non-Voting Members: None. Voting members

    constituted a quorum.


    AGENDA ITEM 1, SECRETARY

    Melissa Johnson agreed to take the minutes, since the Chapter still has no Secretary.


    AGENDA ITEM 2, CONSENT AGENDA

    A motion was made and seconded to approve the consent agenda. The motion passed. Note: The

    consent agenda consists of (1) minutes from the previous meeting and (2) reports from committees.


    AGENDA ITEM 3, VISIONING PROGRESS

    Regarding goal to increase member involvement on the Board: Attendees discussed adding benefits for

    being active on the Board as a means to attract more volunteers. Ideas include: free TherapistFinder

    upgrade, free advertising. Mel will design and send out an electronic survey to poll the membership

    about what will entice them to join the board. Also, the Board agreed that a Board member should attend

    each CEU event. Michelle Lane will attend the April Berkeley meeting; Brenda or Helen will attend the

    May Orinda meeting.


    Regarding goal to increase membership: Attendees also discussed ways to entice new members,

    including describing membership benefits for those people who work in agencies.


    AGENDA ITEM 4, MEMBERSHIP COUNT

    Current membership stands at 744 members: 506 clinical, 19 associate, 13 retired, 161 intern, 44

    student, 1 newsletter subscription.


    AGENDA ITEM 5, WEBSITE SURVEY

    Mary Ashby reported that there were 175 responses to the survey, most of them online. Mary will write a

    summary article for the next newsletter. Many comments were about the E-Tree and the upcoming online

    newsletter. Most people indicated they use the website only occasionally, so the Board brainstormed

    various ways to increase website usefulness to Chapter members.


    AGENDA ITEM 6, NEWSLETTER ADS

    The item to discuss ad rates when the newsletter goes online was tabled, since Harriet Hanauer, who is

    coordinating ad activities, was unable to attend the meeting.


    AGENDA ITEM 7, INTERN REP

    Martha Jimenez-Rosales plans to have someone speak to interns about exam anxiety. An intern who

    passed both exams on the first try has volunteered to speak.


    AGENDA ITEM 8, SPRING SOCIAL

    The Membership and Intern committees are planning a spring social for May 19th from 5-7pm at the EBCAMFT

    office.


    AGENDA ITEM 9, FINANCIAL UPDATE

    This discussion was tabled until the Finance Committee receives answers to questions about the

    February report. As a way to raise some funds, a suggestion was made that we consider having 50-50

    raffles throughout the year, where members buy a ticket and the Chapter and winning member each

    receive 50% of the collection. Mary Ashby will contact CAMFT re the legality of this idea.


    AGENDA ITEM 10, WEBSITE UPDATE

    Infolane, our website provider, has hired a new programmer and will provide the Chapter with a new

    timeline for long-overdue upgrades. The Board discussed options for ensuring that Infolane completes

    the upgrades per the timeline they suggest. One possibility is withholding payment at some point.


    AGENDA ITEM 11, TRN WORKSHOP

    Michelle Lane reported that she is still negotiating the use of the Alameda county building, since the

    Unitarian Church told us we could use their facility only 1 day, instead of the agreed-upon 2 days.

    Michelle agreed to give Alameda County 3 slots at workshop in lieu of rental space charges (essentially

    the same dollar amount as the Unitarian Church rental fee). The workshop is schedule for June 23-34;

    13 people have signed up , and 52 slots remain open at this time.


    AGENDA ITEM 12, DIVERSITY WORKSHOP

    The Diversity Committee submitted a preliminary proposal for their workshop planned for October. Many

    details (such as fees for speaker, lunch, postage, flyers) remain to be ironed out. The committee will

    reserve the space, in accordance with the budget approved at the beginning of the year. They will submit

    a more complete, revised budget at the May Board meeting.


    AGENDA ITEM 13, OFFICE MANAGER BACKUP

    Harriet Hanauer will be on vacation for 5 weeks, beginning June 18. She and Mary Ashby presented a

    proposal that Mary be Harriet’s backup for the 5 weeks, at a rate of $17/hr for up to 5 hours per week.

    Mary will do only Office Manager (not Website Editor) activities during those hours she’s in the office. A

    motion was made and seconded to approve the Office Manager backup proposal as written. The motions

    passed.


    AGENDA ITEM 14, MISCELLANEOUS

    Seth Scher has arranged with CAMFT to present their Law and Ethics workshop via our Chapter on

    Saturday, September 23rd.

    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

    following Fridays:

    May 5 October 6

    June 2 November 13

    July 21 December 1

    September 8

    Melissa Johnson, President/Acting Secretary

  • March 02, 2013 1:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER-CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    MARCH 3, 2006

    ATTENDEES

    Voting Members: Annie Bailey, Past President; Joanne Davis, CEU Programs Coordinator;

    Martha Jimenez-Rosales, President-Elect; Melissa Johnson, President; Ann McConville,

    Member-at-Large; Paula Moseley, Newsletter Managing Editor; Brenda Ponthier, Diversity Co-

    Chair; Adriana Russell, Membership Chair; Lisa Stern, EBCC Rep and Legislative Liaison;. Non-

    Voting Members: Peter Carpentieri, Prospective Chapter Member; Harriet Hanauer, Office

    Manager; Seth Scher, Chapter Member and Prospective Board Member. Voting members

    constituted a quorum.


    AGENDA ITEM 1, MINUTES OF FEBRUARY 3, 2006

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, THANK YOU NOTE

    Harriet Hanauer read a note from Sally McIntyre in which Sally thanked the Board for its

    acknowledgement of her contributions.


    AGENDA ITEM 3, NEW BOARD MEMBERS

    A motion was made and seconded to appoint Seth Scher as Member-at-Large, voting Board

    member. The motion passed.


    AGENDA ITEM 4, LEADERSHIP CONFERENCE

    The Leadership Conference was discussed. Paula Moseley reported that most chapters will put

    the newsletter online and are studying ways to best accomplish the task. Mel reported that we

    are one of the few Chapters which have an extensively used E-Tree and are quite a bit ahead of

    most Chapters as far as electronic media and website. Brenda reported that CAMFT’s main

    legislative concern is the push to include MFTs in Medicare.


    AGENDA ITEM 5, MEETING WITH INFOLANE

    Harriet Hanauer reported that she, Mary Ashby (Website Editor), Melissa Johnson (President),

    and Steve Toby (Computer Specialist) met with Infolane to discuss possible solutions and a

    timeline for various website and E-Tree problems. Six people are testing the new E-tree

    program, and the updated website is under construction. Harriet will continue meeting with

    Infolane weekly until the update is completed.


    AGENDA ITEM 6, E-TREE CONFIDENTIALITY GUIDELINES

    The Board discussed whether to amend the E-tree confidentiality guidelines to be more specific

    about client’s identifying information. Members believe that the present guidelines adequately

    cover this topic. A motion was made and seconded to leave the guidelines as they currently

    stand. The motion passed.


    AGENDA ITEM 7, NEXT SOCIAL/MEMBERSHIP EVENT

    Adriana Russell reported she had received eight (8) responses to help on the committee and that

    she has a meeting set up with three of them. The end of May is under consideration for a social

    event for Chapter members. We will hear more at the next Board meeting after the Membership

    Committee meets.


    AGENDA ITEM 8, FINANCIAL REPORT

    January’s financial report was reviewed, with no corrections or questions.


    AGENDA ITEM 9, ELECTRONIC NEWSLETTER

    Postcards will be mailed prior to April 1, announcing that, if a member wishes to receive a printed

    copy, the cost will be $12.00 a year. Paula Moseley and Harriet will research advertising rates

    and production software and will report at next month’s Board meeting.


    AGENDA ITEM 10, LAW AND ETHICS CONFERENCE

    Annie Bailey told the Board a new Conference Chair was needed. New Board member Seth

    Scher and Lise Stern volunteered to co-chair the conference. Seth will contact CAMFT for their

    presenter availability and dates. He will call for 4 volunteers via our E-Tree. It was also noted

    that we are seeking a new Treasurer, as Chris Traylor resigned from the Board due to conflicts

    with his new job. The Board thanks Chris for his efforts.


    AGENDA ITEM 11, WORKSHOP FEES/DUES

    A discussion took place about an active Board member’s request that membership dues be

    waived due to financial difficulty. Requirements for this scholarship are attendance at Board

    Meetings and active participation on a committee. In order to preserve requestor’s privacy,

    requests must be submitted in writing to the Finance committee, which will make decisions as to

    whether or not to grant the request. A motion was made and seconded to create a “scholarship

    program” for active Chapter members who cannot afford membership dues. That motion was

    amended to read: A scholarship program will be created to waive partial or full membership dues

    for those who are active in the Chapter. The motion passed.


    AGENDA ITEM 12, PAYPAL FEES

    A motion was made and seconded to keep our current policy of not charging members for using

    PayPal. The motion passed.


    AGENDA ITEM 13, BOARD MEMBER RETENTION

    Melissa requested that Board members come up with one idea to either entice non-members to

    join the Chapter or to encourage current members to become active in the Chapter. She also

    requested that each Board member solicit at least one volunteer from the people they know.


    AGENDA ITEM 14, MISCELLANEOUS

    • CEU Programs. Volunteers are needed to assist the CEU Programs Coordinator at the

    monthly meetings. Duties would include purchasing of refreshments the night before

    CEU programs, set-up and clean-up, and delivery of money to Harriet. Volunteers would

    receive CEUs at these programs free of charge.


    • PR Items. Our new Chapter brochures and TherapistFinder business cards were

    distributed with the request that members distribute them to potential members and to

    anyone who may need the TherapistFinder. These items will promote awareness of the

    Chapter and its services, which are available to Chapter members and the community.


    • Consent Agenda. Mel explained the use of a consent agenda which we will begin to

    use next month. Each committee will need to send in their report, prior to the monthly

    meeting, to Mel. This will streamline our meetings.

    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on

    the following Fridays:

    April 7 September 8

    May 5 October 6

    June 2 November 13

    July 21 December 1

    Brenda Ponthier, EB-CAMFT Diversity Co- Chair

  • March 02, 2013 12:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    JANUARY 6, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary and Website Editor; Annie Bailey, President 2005/Past

    President 2006; Joanne Davis, CEU Programs Coordinator; Melissa Johnson, President-Elect

    2005/President 2006; Michelle Lane, TRN Co-Coordinator; Paula Moseley, Newsletter Managing

    Editor; Brenda Ponthier, Diversity Co-Chair; Adriana Russell, Membership Chair; Victoria

    Stiefvater-Roffers, Treasurer 2005; Lise Stern, EBCC Liaison and Legislative Liaison; Steve Toby,

    Past President; Chris Traylor, Treasurer 2006. Non-voting members: Peter Carpentieri, prospective

    Chapter Member; Harriet Hanauer, Office Manager; Ann McConville, Member-at-Large. Votingmember

    attendees constituted a quorum.


    AGENDA ITEM 1, MINUTES OF DECEMBER 2, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, TRANSITION TO NEW BOARD

    Annie Bailey officially turned the meeting over to the 2006 President, Melissa Johnson. Both

    Melissa and Annie thanked outgoing Executive Committee members – Mary Ashby, Secretary;

    Victoria Stiefvater-Roffers, Treasurer; and Steve Toby, Past President – along with outgoing Board

    member, Sally McIntyre, EBCC Liaison. In addition, they welcomed new Executive Committee

    members – Chris Traylor, Treasurer; Martha Jimenez-Rosales, President-Elect.

    Melissa distributed the new Chapter Operating Manuals to Board members. The manuals include our

    organization chart, bylaws and policies, current year roster/calendars/budget, and job descriptions.


    AGENDA ITEM 3, NEW BOARD MEMBERS

    Annie Bailey introduced Ann McConville, who had expressed interest in being active on the Board.

    A motion was made and seconded to appoint Ann McConville as Member-at-Large, Voting Board

    Member. The motion passed. Welcome, Ann!


    AGENDA ITEM 4, LEADERSHIP CONFERENCE

    Melissa Johnson reminded Board members that the annual CAMFT Leadership Conference will be

    held Saturday, February 11, from 8-5 at the San Francisco Hilton at Fisherman’s Wharf. Board

    members should register before January 27 and may attend at no cost. Annie Bailey noted that it is a

    great way to get input on how to oversee the particular function assigned to each Board member.


    AGENDA ITEM 5, RENEWAL AND WEBSITE UPDATE

    Harriet Hanauer reported that we have had 550 renewals so far. About 150 people renewed online

    through PayPal. Harriet noted that she is working through the initial PayPal setup to have those

    funds released from the PayPal account.


    Harriet and Mary Ashby reported on difficulties Infolane has had updating our website and database.

    Infolane is designing a new and easier-to-use platform for our application. However, changes that

    were to have been implemented by year end have been delayed; they include online application for

    membership and workshops, additional fields for business addresses and certifications, and obtaining

    detailed PayPal transaction data. The Board discussed possibilities for resolving these problems.

    Harriet, Mary, and Steve Toby will continue to work with Infolane.


    AGENDA ITEM 6, NEWSLETTER AD RATES

    Harriet Hanauer had asked that the advertising rate structure be simplified. Steve Toby designed a

    new format with clearer layout and wording and, also, a simplified structure for website ads. A

    motion was made and seconded to approve the new structure. The motion passed.


    (AGENDA ITEM 7 – Duplicate of Item 6)

    AGENDA ITEM 8, DIABLO SATELLITE ENTRY FEE

    At its last meeting, the Board voted to charge a $5 entry fee for the monthly CEU and Diablo

    Satellite meetings, both of which offer CEUs. Harriet Hanauer asked that the Board clarify whether

    or not the Diablo Satellite Group could still charge $30/year if a member paid in full up front. The

    Board agreed that these are inexpensive CEUs and that if a member wants to pay in full, it should

    still be at the $5/meeting rate. Annie Bailey will again contact the Diablo Satellite Chair to see if

    there are any problems with this policy. If anyone already paid the $30 fee at the January 4 meeting,

    that fee will be honored.


    AGENDA ITEM 9, LIMIT E-MAIL MESSAGE LENGTH?

    The Board discussed the proposal to limit e-mail message length, which had been proposed to (1)

    make it easier for E-Tree digest subscribers to scroll through the messages and (2) to limit people

    from posting lengthy flyers about events and not paying for advertising, thus costing the Chapter

    revenues. Initially, a motion was made, seconded, and passed to limit the message length by cutting

    the message off after a specified number of words. This motion was later rescinded, based on the

    following discussion.


    The Board discussed addressing issue (1) above by encouraging advertisers to direct members to a

    website through a url, rather than including lengthy text in an e-mail. The Board discussed

    addressing issue (2) above by charging people who advertise events via the E-Tree. This discussion,

    in turn, led to reviewing the larger issue of Chapter revenues and expenses. Our expenses have

    increased (rent, utilities, postage, printing) and our revenues have decreased (advertising, dues).

    How to resolve this discrepancy so that the Chapter can continue to offer quality services to its

    members? Charge for E-Tree “ads”? Have a drive to increase membership and donations? Offer

    more workshops? Offer workshops in conjunction with CAMFT per CAMFT’s proposal? Offer the

    newsletter online and charge extra for people who want a hard copy?


    Mary Ashby, Melissa Johnson, and Lise Stern will write a front-page article for the E-Tree and the

    next newsletter, outlining the problem, along with suggesting and asking for possible solutions.

    Harriet Hanauer will ask the printer how costs would change if we printed many fewer copies and/or

    asked them to do only the newsletter layout for us.


    AGENDA ITEM 10, 2006 BUDGET AND FINANCIAL REPORTS

    Mary Ashby presented the draft 2006 budget from the Finance Committee. Mary noted that having

    this balanced budget depends on increased advertising, income from workshops, and increased

    membership. A motion was made and seconded to approve the draft budget for operating purposes,

    but with the proviso that the budget will be reviewed monthly by the Finance Committee and revised

    as needed to maintain a balanced budget. The motion passed.

    The year-end financial summary was distributed, noting that we had a negative net income of

    $3,485.


    AGENDA ITEM 11, BYLAWS AND ELECTION PROCEDURES

    Mary Ashby noted that the bylaws were reprinted to incorporate the change in election procedure

    approved in the 2004 election. She and Harriet Hanauer recommended that the Nominations

    Committee Procedure (rather than the bylaws) be changed to indicate that (1) people who are

    nominated must give their approval before their names are placed on the ballot and (2) the ballot

    should clarify that any write-ins are considered nominations (not votes) for the person in question;

    the Board will then determine if the write-in person is interested in the position and conduct a vote

    based on the person’s response. The Board agreed.


    AGENDA ITEM 12, VISIONING MEETING

    Melissa Johnson confirmed that the visioning meeting will be held Sunday, January 29, from 9-5 at

    Brenda Ponthier’s home. Any Board member may attend. Mel will follow up with members who

    have not yet responded.


    AGENDA ITEM 13, UPDATE ON WORKSHOPS

    Michelle Lane presented a draft flyer for the Trauma Response workshop to be held June 23-24 at

    the First Unitarian Church in Oakland. It will be limited to 65 attendees (per the workshop

    presenter).

    Joanne Davis continues to look for volunteers to help put on additional workshops. Harriet

    Hanauer will send an e-mail blast with this request.


    AGENDA ITEM 14, MISCELLANOUS

    Paula Moseley reported that several people responded to Harriet’s e-mail blast, asking that someone

    volunteer to do the FACES column for the newsletter.

    The meeting was adjourned. The next meetings (except for the visioning meeting) will be from 4-

    6:00 at the EB-CAMFT office on the following Fridays:

    January 29 – All-day visioning meeting July 21

    February 3 September 8

    March 3 October 6

    April 7 November 3

    May 5 December 1

    June 2 Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 8:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    DECEMBER 2, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary and Website Editor; Annie Bailey, President; Martha

    Jimenez-Rosales, Intern Representative; Melissa Johnson, President-Elect; Michelle Lane, TRN Co-

    Coordinator; Paula Moseley, Newsletter Managing Editor; Brenda Ponthier, Diversity Co-Chair;

    Steve Toby, Past President. Non-voting members: Harriet Hanauer, Office Manager; Adriana

    Russell, Chapter Member; Chris Traylor, Treasurer (2006). Voting-member attendees constituted a

    quorum.


    AGENDA ITEM 1, MINUTES OF NOVEMBER 4, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, ELECTION RESULTS

    Harriet Hanauer reported that the ballots were counted. Chris Traylor was elected as Treasurer for

    2006. The Secretary candidate withdrew his name after the election. There were four write-in

    nominations for President-Elect – three declined and one was not a Chapter member. A motion was

    made and seconded to appoint Martha Jimenez-Rosales as President-Elect for 2006. The motion

    passed. Thank you, Martha!

    Annie Bailey will announce at the Winter Social on December 3 that we’re still looking for people to

    fill the following positions: Secretary, Advertising Manager, E-Tree Team, Member-at-Large,

    Monthly CEU Programs Chair, and Volunteer Coordinator.


    AGENDA ITEM 3, RENEWAL UPDATE

    Harriet Hanauer reported that the renewals are pouring in. She noted that while the software is

    working fine when members renew online by check or PayPal, there is some difficulty in how the

    database is actually getting updated. She is working with Infolane, our website provider, to resolve

    this problem.

    Steve Toby reminded us that if a Chapter member receives any e-mail that is purportedly from

    PayPal, but look suspicious, forward them to spoof@paypal.com, and PayPal will let you know if the

    e-mail was authentic or not.


    AGENDA ITEM 4, NEW BOARD MEMBERS

    A motion was made and seconded to appoint Adriana Russell as the Membership Co-Chair, sharing

    a vote with Christa Sharkey, the other Co-Chair. The motion passed. Welcome, Adriana, and thanks

    for volunteering.


    AGENDA ITEM 5, VISIONING MEETING

    Juliette Cutts, the facilitator for this full-day Board planning retreat, is not available as planned on

    January 21st. Melissa Johnson will ask if she’s available the 22nd or 29th instead. Also, Melissa will

    ask Board members for a possible facility – either their home or a common room at a condominium

    complex.


    AGENDA ITEM 6, WORKSHOPS FOR 2006

    Workshop income is critical to our financial stability for 2006. Michelle Lane has arranged for

    Diane Myers to present Eye of the Storm on June 23-24. Michelle will present a draft budget for

    Board approval. Gillaan Yates is arranging with CAMFT to offer the Legal & Ethical workshop

    sometime in September. Annie Bailey will check with Gillaan about the exact date so that members

    can mark their calendars well in advance.

    Other possible workshops include a repeat of the Spirituality Forum, a Diversity workshop, a

    workshop on attachment or on somatic experiencing. Annie Bailey noted that Joanne Davis, CEU

    Programs Coordinator, is seeking volunteers to help set up these workshops. Note that event

    volunteers attend free of charge.


    AGENDA ITEM 7, CHARGE FOR CEU MEETINGS?

    After reviewing the draft 2006 budget, the Finance Committee recommended that we charge for

    attendance at the monthly CEU meetings and the Diablo Satellite presentations, rather than asking

    for a donation. The fee will cover the facility rental and refreshments. The Board noted that the

    suggested donation has remained $5 for a number of years and that these presentations are an

    inexpensive way to gather CEUs. Again, it was observed that members who volunteer with the

    presentation arrangements attend at no charge. A motion was made and seconded to charge a $5 fee

    per attendee at the CEU Monthly presentations and the Diablo Satellite monthly presentations. The

    motion passed. Paula Moseley will make this change in the newsletter, Annie Bailey will draft an email

    blast explaining this new policy and will let Joanne Davis and Cynthia Pastor know about this

    change.

    Steve Toby asked that the Board clarify the policy on how to charge Board members for attending

    workshops and CEU meetings. A motion was made and seconded that the Executive Committee

    attend at no charge, the Voting Board Members attend at 1/3 the cost, and the Non-Voting Board

    members attend at 2/3 the cost. The motion passed. Note that volunteers who help put on an event

    will continue to attend at no charge.


    AGENDA ITEM 8, LIMIT E-MAIL MESSAGE LENGTH?

    The Board discussed the possibility of limiting the length of e-mail messages for two reasons: (1)

    some members, especially those who receive the digest, find it cumbersome to scroll through so

    much text and often end up not reading the message and (2) some members are sending lengthy

    advertisements through the E-Tree, rather than advertising in the newsletter or on the website,

    resulting in a loss of income to the Chapter. The Finance Committee supports this recommendation.

    Infolane, our website provider, says that it is possible to limit e-mail messages sent either from the

    website or from the member’s web browser. Steve Toby will work with Infolane to further

    investigate this proposal and to get feedback from Chapter members to see if there are other ways of

    resolving the two aforementioned problems.


    AGENDA ITEM 9, DRAFT 2006 BUDGET

    Victoria Stiefvater-Roffers had provided copies of our current financial status. It appears that the

    Chapter will have a deficit for 2005 due to increased operating costs (rent, utilities, newsletter

    publishing) and reduced revenues (advertising income since people are using the E-Tree, decreased

    workshop attendance). This information was critical to the Finance Committee’s planning for the

    2006 budget.

    Mary Ashby presented the budget that the Finance Committee drafted for 2006. The Finance

    Committee notes that the proposed budget must be balanced. The budget’s being balanced is

    dependent on (1) increased advertising income (which was drastically diminished in 2005), (2)

    increased revenues from workshops, and (3) continued increase in membership. A motion was made

    and seconded to approve the draft 2006 budget. The motion passed. The Board will vote a second

    time on the proposed budget, as required by the Chapter Bylaws, in January.


    AGENDA ITEM 10, BYLAWS AND ELECTION PROCEDURE

    Melissa Johnson noted that the election procedure in the Chapter Bylaws needs to be clarified. Mary

    Ashby and Annie Bailey will propose a revision of this procedure to be voted on by Chapter

    Members.


    AGENDA ITEM 11, OTHER COMMITTEE REPORTS

    Updated Chapter Brochure. Steve Toby will provide copies of the updated Chapter

    Brochure for Martha Jimenez-Rosales to use at the JFK Intern Fair on January 20.

    Diversity Committee. The Committee did not meet in December, but will meet in January.

    They are considering a CEU event on diversity, rather than a full-day workshop. Brenda

    Ponthier will call Joanne Davis to discuss this possibility.


    AGENDA ITEM 12, MISCELLANEOUS

    Annie Bailey recommended that the Board gather for dinner (at their own expense) after the January

    transition meeting. She will select a location and make a reservation for interested Board members.

    The meeting was adjourned. The next meetings (except for the visioning meeting) will be from 4-

    6:00 at the EB-CAMFT office on the following Fridays:

    January 6 – Board turnover meeting June 2

    January 29 – All-day visioning meeting July 21

    February 3 September 8

    March 3 October 6

    April 7 November 3

    May 5 December 1

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 7:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    NOVEMBER 4, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary and Website Editor; Annie Bailey, President; Martha

    Jimenez-Rosales, Intern Representative; Melissa Johnson, President-Elect; Michelle Lane, TRN Co-

    Coordinator; Sally McIntyre, EBCC Liaison; Paula Moseley, Newsletter Managing Editor; Brenda

    Ponthier, Diversity Co-Chair; Lise Stern, EBCC Liaison; Victoria Stiefvater-Roffers, Treasurer;

    Steve Toby, Past President. Non-voting members: Harriet Hanauer, Office Manager. Votingmember

    attendees constituted a quorum.


    AGENDA ITEM 1, MINUTES OF OCTOBER 14, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, CANDIDATES FOR 2006

    Melissa Johnson reported that we have candidates for the Secretary and Treasurer positions. The

    President-Elect position remains open. Melissa Johnson will check the Bylaws for how to handle

    write-in candidates when there is no named nominee. Steve Toby suggested that, on future ballots,

    we omit write-in possibilities in such a case. Mary Ashby will amend the Nominating Committee’s

    procedures accordingly.


    AGENDA ITEM 3, RENEWAL UPDATE

    Harriet Hanauer reported that the renewals forms, along with the ballots and E-Tree guidelines, will

    be mailed on November 5. She also reported that the online renewal module on our website is in

    place. Harriet and Steve Toby suggested that Mary Ashby ask Board members to test the online

    renewal module over the weekend, reporting any problems that need to be fixed.


    AGENDA ITEM 4, WEBSITE IMPROVEMENTS

    Mary Ashby reported that Infolane anticipates having the following website updates in place by the

    end of the year: (1) online membership application, (2) online payment for workshops, (3) online

    mentor-mentee module, (4) restructured home page for members. Steve Toby reported that he met

    with Infolane, which in the middle of some organizational restructuring. Infolane has a new

    employee, familiar with listserv software, who is working to resolve our recent E-Tree problems.


    AGENDA ITEM 5, NEW BOARD MEMBERS

    A motion was made and seconded to appoint Pat Brown as Trauma Response Co-Coordinator, Non-

    Voting Board Member. The motion passed. A motion was made and seconded to appoint Lise Stern

    as Legislative Liaison, Voting Board Member. The motion passed. Mary Ashby noted that Christa

    Sharkey is in touch with another member who is also interested in legislative activities. Mary will

    ask Christa to contact the member to see if she is interested in being co-liaison with Lise. Paula

    Moseley will ask Mike Nold if he wants to be a Voting Board Member, sharing the Newsletter vote

    with Paula.


    AGENDA ITEM 6, VISIONING MEETING

    The Board agreed to meet on Saturday, January 21, for the annual visioning meeting, where Board

    members review the Chapter’s vision and goals for the upcoming year. Annie Bailey noted that last

    year’s meeting was helpful in providing a focus for the Board’s activities and providing a way for

    Board members to know each other better, thus, enhancing their work together. Juliette Cutts acted

    as facilitator for this meeting at no charge last year. The Board agreed that she was critical to the

    success of the meeting and should be paid this year.

    A motion was made and seconded to hire Juliette Cutts to facilitate the vision meeting on January 21.

    The motion passed. Melissa Johnson will (1) contact Juliette to confirm arrangements, (2) arrange

    for a meeting place, (3) contact the Social Chair to arrange for food, (4) send an e-mail to Board

    members seeking input for Juliette to plan the meeting, and (5) draft an e-mail blast for the Office

    Manager to send to Chapter members, requesting their input on goals for 2006.


    AGENDA ITEM 7, FINANCIAL REPORT AND DRAFT 2006 BUDGET

    Victoria Stiefvater-Roffers presented financial reports through the end of October. She projects that

    we will just about break even this year, thus, not meeting our goal to replenish our reserve fund.

    Steve Toby thanked Victoria for her help this year in clearly defining the Treasurer’s tasks in

    anticipation of making it easier for subsequent Treasurers to step into the job.

    Victoria and Mary Ashby presented a draft 2006 budget which, at this point, projects a $1700 deficit.

    They noted that our advertising revenues have decreased significantly, due in part to members

    advertising on the E-Tree at no charge (rather than advertising in the newsletter or on the website)

    and to decreased workshop revenues. The Board discussed ways to increase revenues and minimize

    costs and will incorporate these ideas into a revised and balanced budget.

    The following action items were agreed on:

    • The Office Manager will handle the ad revenues.
    • The Board will continue to search for someone to do advertising outreach activities. In the

    meantime, Paula Moseley will do some outreach.

    • The Finance Committee will investigate other Chapters’ advertising fee structures to see if

    ours is similar and whether we can simplify ours.

    • Melissa Johnson will draft an e-mail blast for the Office Manager to send to Chapter

    members, reminding them that they can advertise on the website or in the newsletter, thus

    having a more permanent ad that members can refer back to.

    • Harriet Hanauer will send an e-mail blast, reminding members that supervision tapes are

    available for rental and mailing labels are available for sale; Paula Moseley will also

    include this information in the newsletter.

    • Martha Jimenez-Rosales will remind internship advertisers that, as stated in the newsletter,

    their ads are free when limited to about 20 words, and must be paid ads if longer than that.

    • We will continue to work on getting back the rental deposit from our previous landlord.
    • Michelle Lane will contact Diane Myers about presenting the “Eye of the Storm” workshop.
    • Lise Stern will discuss with Joanne Davis and contact a colleague about presenting a 1-day

    workshop on somatic experiencing.

    • The Program Committee will consider the idea of asking for a fee, rather than a donation, at

    the CEU meetings.


    AGENDA ITEM 8, WINTER SOCIAL

    Sandy Paolini had sent an e-mail, saying that plans for the Winter Social are on track. She will send

    driving directions to Harriet to include in the e-mail confirmation of reservations.


    AGENDA ITEM 9, CHAPTER BUSINESS CARD

    Steve Toby presented a mockup of a business card that announces Therapist Finder on our website.

    Chapter members can place these cards in locations such as churches, doctor’s offices, and intern

    fairs. Board members offered suggestions for format, including adding the CAMFT logo. A motion

    was made and seconded for Steve Toby to purchase Therapist Finder business cards at a cost not to

    exceed $50. The motion passed. Annie Bailey suggested that the January visioning meeting include

    a discussion of setting up a Chapter public relations activity.


    AGENDA ITEM 10, OTHER COMMITTEE REPORTS

    Martha Jimenez-Rosales reported that the JFK Intern Fair will be January 20. Martha will update

    her handouts with new office information and will update the poster boards with new photos. She

    also plans to log phone calls to document her activities.


    AGENDA ITEM 11, MISCELLANEOUS

    • E-Tree Team. Mary Ashby reported that a member had questioned whether there would be

    an E-Tree governance committee, separate from the E-Tree Team, to consider and respond

    to e-mails that do not adhere to the E-Tree guidelines. The E-Tree Team recommends, and

    the Board concurs, that the Team members both (1) rotate the monitoring of the E-Tree and

    (2) consult with each other on how to respond to an e-mail that is of concern. In order to

    assess the content of e-mails, it is important that Team members are familiar with all the

    messages that go through the listserv and the types of questions and advice that members ask

    of the E-Tree Manager.

    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

    following Fridays:

    December 2

    January 6 – Turnover meeting

    January 21 – All-day visioning meeting

    Mary Ashby, EB-CAMFT Secretary

  • February 26, 2013 6:00 AM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    OCTOBER 14, 2005

    ATTENDEES

    Voting Members: Mary Ashby, Secretary and Website Manager; Martha Jimenez-Rosales, Intern

    Representative; Melissa Johnson, President-Elect; Sally McIntyre, EBCC Liaison; Brenda Ponthier,

    Diversity Co-Chair; Christa Sharkey, Membership Chair; Steve Toby, Past President. Non-voting

    members: Michelle Lane, Chapter Member; Mike Nold, Newsletter News Editor; Lucie Tetrault, ETree

    Team; Jim Wolfe, Chapter Member. Voting-member attendees constituted a quorum.


    AGENDA ITEM 1, MINUTES OF SEPTEMBER 9, 2005

    A motion was made and seconded to approve the minutes as written. The motion passed.


    AGENDA ITEM 2, SAFFER RETRACTION

    At the July Board meeting, Jason Saffer requested that the Board print a retraction of the E-Tree

    Team’s response to his posting in which he and Linda Katz request input for a neighbor’s family

    problems. For the record, it is noted that a retraction, satisfactory to Jason and to the Board, was

    issued on September 14.


    AGENDA ITEM 3, E-TREE GUIDELINES

    Lucie Tetrault and Steve Toby reported that they received positive feedback on and some concerns

    about the Board-approved E-Tree guidelines. Steve reported that the most frequent concern centered

    around the proposed requirement that members post messages to the E-Tree from the Chapter

    website. Infolane, our website provider, had previously suggested this requirement, but recently

    informed us that they no longer make this recommendation because a new software person reported

    that he believes he can fix the majority of the message-format problems with another method. Lucie

    noted that not having everyone post from the website means that we forego other advantages, such as

    preventing inadvertent postings and having a convenient venue to communicate with members about

    E-Tree protocol.

    A second area of feedback concerned Jim Wolfe’s suggestion, supported by other E-Tree members,

    that the Board form a panel which would review any concerns with messages and formulate a

    response to such messages. Lucie Tetrault noted that the E-Tree Team has always operated as a

    committee of at least 3 people when responding to messages that are seen as outside the purview of

    the E-Tree guidelines.

    One member expressed concern about the level of detail allowed in a message; another, about the

    limit of 2 postings per event; and a third suggested that members be advised not to forward private

    messages to the entire E-Tree without the permission of the sender.

    A motion was made and seconded to expand the E-Tree Team to include an odd number of

    members, who would be called upon to review and compose a response to any questionable e-mails

    and to arrange a rotation schedule to review e-mails and to read the messages addressed to the ETree

    Team. The motion passed. The current E-Tree team will send out an e-mail asking people to

    volunteer for the team. This team will address the question of the level of detail allowed in a

    message.

    A motion was made and seconded (1) to remove the requirement of posting messages to the E-Tree

    from the website and (2) to add a guideline that asks members not to forward private e-mails to the

    entire E-Tree. The motion passed. Mary Ashby will work with Harriet Hanauer (a) to revise the

    guidelines as approved by the Board and (b) add to the application and renewals forms the

    stipulation that by joining the Chapter, the member agrees to abide by the guidelines. The

    guidelines will be sent out with the renewal mailing. The E-Tree Team will respond to the concern

    about the limit on posting events, explaining that this limit prevents filling members’ mailboxes and

    that advertising in the newsletter or on the web is another, longer-term method of getting the word

    out.


    AGENDA ITEM 4, GUIDELINES FOR NEWSLETTER/WEB ARTICLES

    The Diversity Committee expressed concern about how articles are reviewed for newsletter and

    website publishing. They suggested that when an article addresses a diversity issue, (1) a person

    from the particular subculture be consulted to review the article and (2) the reviewer communicate

    directly with the author his/her concern (if any) and, if necessary, work with the author to revise the

    article. Melissa Johnson will ask the newsletter committee what their review policy is so that it can

    be clarified for Chapter members.


    AGENDA ITEM 5, WEBSITE IMPROVEMENTS

    Mary Ashby reported for Harriet Hanauer that Infolane continues to work on the feature that will

    allow application/renewal fees to be paid online. Infolane’s primary programmer has left the

    Company, but the hours of other part-time employees have been increased to address customer

    needs.


    AGENDA ITEM 6, WEBSITE SURVEY

    Mary Ashby presented a draft survey to assess website needs of Chapter members. At the Board’s

    suggestion, Mary will compose an online version and, also, send it out sometime after the E-Tree

    guidelines have been issued so as to separate the two issues.

    Sally McIntyre mentioned that www.ebcamft.org would be easier to remember as our website name,

    rather than www.eastbaytherapist.org. Mary Ashby will work with Infolane to see if we can use that

    website name and link it to the current one, so that members can log on with either designation.


    AGENDA ITEM 7, NEW BOARD MEMBERS

    Christa Sharkey is in contact with two members who have expressed interest in the positions of

    Legislative Liaison and Membership Co-Chair.

    Michelle Lane offered to replace Janell Johnson as the Trauma Response Network Co-Coordinator.

    The Board offers a sincere thanks to Janell for her 3 years in this capacity. A motion was made and

    seconded to appoint Michelle Lane as the TRN Co-Coordinator and voting Board member. The

    motion passed.


    AGENDA ITEM 8, CHAPTER BROCHURE

    Steve Toby presented his updated copy of the Chapter brochure. The Board thanks him for this.

    Steve will work with Harriet Hanauer to have copies made of the brochure. Steve has also designed

    an EB-CAMFT business card that he will bring to the next Board meeting.


    AGENDA ITEM 9, CAMFT LEADERSHIP SURVEY

    Mary Ashby distributed for Harriet Hanauer a survey from CAMFT, asking how the Leadership

    Conference can meet Chapter leaders’ needs. The conference, usually held in February, will be in

    San Francisco in 2006. Board members can attend free of charge. Board members will give Harriet

    feedback before the end of October.


    AGENDA ITEM 10, CANDIDATES FOR 2006

    Steve Toby reported there is one possible candidate for Treasurer. Melissa Johnson offered to help

    Steve identify candidates for President-Elect and Secretary and arrange to contact identified

    individuals to assess their interest.


    AGENDA ITEM 11, WINTER SOCIAL

    Melissa Johnson reported for Sandy Paolini that the Winter Social will be held Saturday, December

    3, at the home of Kameswari and Prasad Jammalamadaka (thank you, Kami!!!) in Danville. A flyer

    will be included in the upcoming newsletter.


    AGENDA ITEM 12, TREASURER’S REPORT

    Victoria Stiefvater-Roffers had completed a financial report through the end of September. It

    appears we are in good shape, even with increased rent costs. Steve Toby will check with Steven

    Kessler, previous Past President, about asking the Gilman Street landlord for our deposit back from

    that lease.


    AGENDA ITEM 11, OTHER COMMITTEES AND MISCELLANEOUS

    Martha Jimenez-Rosales has obtained a list of CAMFT interns from our geographic area.

    She will begin to contact those who are not members of EB-CAMFT to ask them to join.

    The membership report provided by Harriet Hanauer shows 796 members as of October 1,

    and 10 more members have joined since then. This is about the same number of members as

    last year and about 25% of potential members, which is apparently typical for CAMFT

    chapters.

    Melissa Johnson will contact Juliette Cutts, last year’s vision meeting facilitator, to see if

    she will (for a fee, this time) be available for our 2006 vision meeting to be scheduled for a

    date in January. Mary Ashby will provide an update on our goals at the next Board meeting.

    Harriet Hanauer reported that our previous bookkeeper applied for and received

    unemployment benefits, which may affect our unemployment insurance rate.

    Steve Toby reported that, as Harriet Hanauer has performed the advertising functions, she

    believes it makes sense to have this function done by the Office Manager, with an

    Advertising Manager to do outreach and solicit ads. Melissa Johnson will look at the

    current Advertising Manager’s job description and work with Harriet to make a

    recommendation about this function.


    Sally McIntyre announced that she will be leaving EBCC and that Lise Stern will be the

    primary liaison to the Board. The Board sincerely thanks Sally for her long-time efforts in

    this position, as well as many others.

    The meeting was adjourned. The next meetings will be from 4-6:00 at the EB-CAMFT office on the

    following Fridays:

    November 4

    December 2

    January 6 – Turnover meeting

    Mary Ashby, EB-CAMFT Secretary

 

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