May 6, 2005

February 26, 2013 1:00 AM | Admin EBCAMFT

EAST BAY CHAPTER – CAMFT

BOARD OF DIRECTORS MEETING

MINUTES

MAY 6, 2005

ATTENDEES

Voting Members: Mary Ashby, Secretary; Annie Bailey, President; Melissa Johnson, President-

Elect; Pam Lister, Advertising Chair; Brenda Ponthier, Diversity Co-Chair; Robin Raniero, Outgoing

Newsletter Managing Editor; Christa Sharkey, Membership Chair; Lise Stern, EBCC Liaison;

Victoria Stiefvater-Roffers, Treasurer; Steve Toby, Past President. Non-voting members: Paula

Moseley, Incoming Newsletter Managing Editor; Christine Stansbury, Social Co-Chair. Votingmember

attendees constituted a quorum.


AGENDA ITEM 1A, MINUTES OF APRIL 1, 2005

A motion was made and seconded to approve the minutes as written. The motion passed.


AGENDA ITEM 1B, INTRODUCTIONS

The Board welcomed Christa Sharkey, the new Membership Chair, and Paula Moseley, the new

Newsletter Managing Editor. A motion was made and seconded to accept Paula Mosely as the

Newsletter Managing Editor and voting Board member. The motion passed. The Board expressed

great appreciation to both of these new volunteers.


AGENDA ITEM 2, OFFICE MOVE

On April 29, Steve Toby made a motion, which was seconded by Melissa Johnson, to accept Annie

Bailey’s proposal that the EB-CAMFT office be moved to 2550 Ninth Street, Suite 207A, in

Berkeley as of June 1. The motion was voted on, via e-mail, by all voting Board members. The

motion passed. Annie reported on the reasons for wanting to move – current office in a polluted and

unsafe area, absentee landlord, no disabled access, unpleasant working conditions. Annie, along

with Melissa Johnson and Harriet Hanauer, had looked at several properties and found that this one

had the most workable space for the most reasonable cost. Since this is an increase in rent, the

Finance Committee will investigate ways to increase revenues and minimize other costs. Annie and

Harriet will announce the move to Chapter members via a broadcast e-mail.


AGENDA ITEM 3, GOALS AND VISION

Annie Bailey reviewed the goals approved at the March 2005 Board meeting. Mary Ashby will keep

a record of goal-related actions as they are proposed and completed. Mary will also ask Roberta

Gannon to put an item in the next newsletter and to send a message to the e-tree, seeking someone

to fill the Volunteer Coordinator position.


AGENDA ITEM 4, BOARD STRUCTURE

Melissa Johnson presented the updated proposal for a Board structure, showing which Executive

Committee members are responsible for which committees. Melissa Johnson noted that this

structure is fluid and open to modification as people and interests change. Annie Bailey reminded

the Board that this structure was designed so that not every Board position reports to the President

and so that each position has an Executive Committee contact with whom to collaborate. A motion

was made and seconded to approve the proposed Board structure. The motion passed.


AGENDA ITEM 5, LEGISLATIVE LIAISON

Mary Ashby distributed a copy of CAMFT’s suggested job description for a Chapter Legislative

Liaison. Annie Bailey noted the importance of this job, given various upcoming issues such as

MFTs being able to accept MediCare. Brenda Ponthier noted that AAMFT is also quite active in this

area and provides links to legislators. The idea of funding this effort was brought up. Melissa

Johnson said that Mary Riemersma had mentioned that if each CAMFT member donated $10 to

CAMFT’s Political Action Committee, that CAMFT would have significant funding for legislative

efforts. Christa Sharkey will send an e-mail to Chapter members, asking if anyone is interested in

taking on this position. One Board member in attendance expressed possible interest in the position.

Interested candidates will be interviewed.


AGENDA ITEM 6, AFFILIATE MEMBERSHIP

At the last meeting, Mary Ashby noted that although our Chapter has an Affiliate Membership

category (for mental health professional who are not associated with CAMFT, but want to receive

the newsletter and attend open meetings), CAMFT has no such membership category. The Board

agreed that the Chapter should propose a bylaws change to eliminate this category, so that we are in

line with CAMFT’s categories. Until the bylaws are revised, Mary and Harriet discussed having a

separate application for this membership category that clearly states that the application is for a

newsletter subscription and allows the subscriber to attend open Chapter meetings. A motion was

made and seconded to approve the application for newsletter subscription. The motion passed.


AGENDA ITEM 7, RECORDS RETENTION GUIDELINES

Mary Ashby and Harriet Hanauer had discussed having guidelines for how long to keep the various

Chapter records. The guidelines would help prevent the Chapter from becoming overwhelmed with

outdated material. A motion was made and seconded to approve the proposed Records Retention

Guidelines as recommendations, not mandates. The motion passed.


AGENDA ITEM 8, PAYPAL/CREDIT CARD

At Melissa Johnson’s suggestion, Brenda Ponthier had investigated the possibility of the Chapter

establishing a PayPal account so that Chapter members can conduct transactions, such as

membership renewal and workshop registration, online with their credit cards. A motion was made

and seconded to establish a PayPal account. The motion passed. Steve Toby will set up the account,

work with Infolane to link it to our website, and write an article for the newsletter and website with

instructions on how to use this feature.


AGENDA ITEM 9, TREASURER’S REPORT

Victoria Stievfater-Roffers reported that our taxes have been completed. She will investigate (1)

another (cheaper) paycheck service and (2) obtaining a Chapter credit card linked to our bank

account for the Office Manager’s use.


AGENDA ITEM 10, AGING WORKSHOP

Annie Bailey reported that the next Aging Workshop will be held June 11. The Board recommends

that this workshop be offered once a year. Annie will compile a financial summary after the

workshop is held. Also, the Board recommended looking into offering the Law and Ethics workshop

once a year.


AGENDA ITEM 11, DIVERSITY WORKSHOP

Brenda Ponthier reported that this workshop is still in the planning stage. The next planning meeting

will be held Friday, June 10, from 1 to 3 at Ofra Eldor’s office (2718 Telegraph Ave, Suite 210, in

Berkeley).


AGENDA ITEM 12, MISCELLANEOUS

No items.

The meeting was adjourned. Board members attended a farewell dinner in honor of Roberta Gannon

and Robin Raniero, both leaving their newsletter positions after outstanding contributions.

The next meetings will be from 4-6:00 at the new EB-CAMFT office (directions to follow) on the

following Fridays: June 3 and July 22.

Mary Ashby, EB-CAMFT Secretary

 

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