BOARD MINUTES 2020:



April 16, 2021

04 = East Bay CAMFT Minutes April 2021.pdf


March 12, 2021

03 = EB CAMFT Board Minutes Mar 2021.pdf


February 12, 2021

02 = EB CAMFT Board Minutes Feb 2021.pdf


January 17, 2021

01 = EB CAMFT Board Minutes Jan 2021.pdf


December 18, 2020

12 = EB CAMFT Board Minutes Dec 2020.pdf


November 13, 2020

11 = East Bay CAMFT Minutes Nov 2020.pdf


October 9, 2020

10 = East Bay CAMFT Minutes Oct 2020.pdf


September 18, 2020

9 = East Bay CAMFT Minutes Sept 2020.pdf


August 14, 2020

8 = East Bay CAMFT Minutes Aug 2020.pdf


July 17, 2020

07 = East Bay CAMFT Minutes July 2020.pdf


June 12, 2020

06 = East Bay CAMFT Minutes June 2020.pdf


May 8, 2020

05 = East Bay CAMFT Minutes May 2020.pdf


April 10, 2020

04 = East Bay CAMFT Minutes April 2020.pdf


March 20, 2020

03 = East Bay CAMFT Minutes Mar 2020.pdf


February 14, 2020

02 = East Bay CAMFT Minutes Feb 2020.pdf


January 19, 2020

01 = East Bay CAMFT Retreat Minutes Jan 2020.pdf



2019


Board Minutes:

December 8, 2019

12 = EB CAMFT Board MINUTES Dec 2019 Annual Meeting.docx


Board Minutes:

November 8, 2019

11 = EB CAMFT Board MINUTES Nov 2019 - Copy.docx


Board Minutes:

October 11, 2019

10 = EB CAMFT Minutes - October 2019 - Copy.docx


Board Minutes:

September 13, 2019

09 = EB CAMFT Board Meeting MINUTES - September 2019 - Copy.docx


Board Minutes:

August 9, 2019

08 = EB CAMFT Board Meeting Minutes Aug 9 2019 - Copy.docx


Board Minutes:

July 12, 2019

07 = EB CAMFT MINUTES - July 2019 - Copy.docx


Board Minutes:

June 14, 2019

06 = EB CAMFT Board Meeting MINUTES - June 2019.docx


Board Minutes:

May 10, 2019

05 = East Bay CAMFT BOD Minutes May 2019 - Copy.docx


Board Minutes:

April 12, 2019

04 = MINUTES EB CAMFT April 2019 - Copy.docx


Board Minutes:

March 15, 2019

03 = East Bay CAMFT Minutes March 2019 - Copy.docx


Board Minutes:

February 8, 2019

02 = East Bay CAMFT Minutes Feb 19 - Copy.docx


Board Minutes:

January 20, 2019

01 = 1-20-19 EB CAMFT Minutes - Copy.docx


Board Minutes:

Dec 26, 2018

12-26-18 BOD minutes.pdf


Board Minutes:

Nov 9, 2018

Eastbay CAMFT Board Of Directors Meeting November 9 2018 .pdf


Board Minutes:

Oct 12, 2018

Eastbay CAMFT Board Of Directors Meeting October 12 2018.pdf


Board Minutes:

August 10, 2018

8-10-18 BOD minutes .pdf


Board Minutes:

July 13, 2018

July 13 2018 BOD Minutes.pdf


Board Minutes:

June 8, 2018

EBCAMFT BOARD MEETING MINUTES June 2018.pdf



Board Minutes:

May 18, 2018

5-18-18 BOD Minutes.pdf


Board Minutes:

April 20, 2018

EB CAMFT BOD Meeting Minutes April 20 2018.pdf


Board Minutes:

March 16, 2018

EBCAMFT BOARD MEETING MINUTES March 16.pdf


Board Minutes:

February 9, 2018

EBCAMFT BOARD MEETING MINUTES Feb 9 (1).pdf


Board Minutes: 

January 13, 2018

EBCAMFT BOARD MEETING MINUTES January 2018.pdf


Board Minutes:

Nov 17, 2017

EBC November Board Minutes.pdf


Board Minutes:

October 20, 2017


Board Minutes:

September 15, 2017

EBC Board Minutes Sept 2017.pdf 



Board Minutes:

August 25, 2017 

EBC Board Minutes August 2017.pdf




Board Minutes:

July 21, 2017

EBC Board Minutes July 2017.pdf




Board Minutes:   

June 16, 2017

EBC Board Minutes June 2017.pdf




Board Minutes:   

May 19, 2017

EBC Board Minutes May 2017 .pdf




Board Minutes:  

April 21, 2017

EBC Board Minutes April 2017.pdf (2).docx




  • March 03, 2013 9:00 PM | Admin EBCAMFT

    Special Board Meeting

    April 25, 2008

    Voting members: Martha Jimenez-Rosales, President, Melissa Johnson, Past-President, Cindy

    Beckley,Secretary, Bonnie Forer, Co-Treasurer, Paula Moseley, Member atLlarge, Brenda

    Ponthier, Member at Large, Catherine Kvikstand, EBCC representative, Sandra Schueling,CEU

    Co-Chair , Eleanor Ruckman, DiversityCo-chair, and Evan Martineau, mentoring Chair.

    Non-voting members: Iris Cornelious, office manager and EBCC and EB-CAMFT members:

    Eileen Crean and Joan Wickstrand.

    Voting members constituted a quorum.

    Agenda Item 1:

    Guillermo’s letter: Martha had conflicting responses from attorney’s about whether to include the

    incident in the minutes. CAMFT stated only business related to the board should be in the

    minutes which may require business action.

    Motion passed to include incident in the April 4th board meeting.

    Agenda Item 2:

    Response to Guillermo’s Letter: A draft to the letter was provided at today’s meeting. Martha will

    work on it this week and forward it to the board next Friday at our regular board meeting for board

    correction and approval.

    Agenda Item 3: Misc.

    Martha discussed if the board would like to meet to discuss conflict resolution in the next month

    or so. Discussion ensued and decided to table it and talk about it at a later board meeting.

    Agenda Item 4: Misc.

    Martha discussed if we can have an annual consultation with a lawyer on the roles of the

    executive board members. Further discussion will occur in later meeting.

    Agenda Item 5: Misc.

    Martha requested for the board to approve the purchase of the civil code book for non-profits and

    to purchase Roberts rule fro the office to have. Further discussion will occur in a later meeting.

    Agenda Item 6: Misc.

    Martha requested for all executive board members to begin to review the chapters bylaws for

    revisions.

    The meeting is adjourned at 5:45pm

  • March 03, 2013 8:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    Board of Directors Meeting Minutes

    April 4, 2008

    ATTENDEES

    Voting members:

    Martha Jimenez-Rosales, President, Ellen Odza, Treasurer, Bonnie

    Forer, Co-Treasurer, Cindy Beckley, Secretary, Melissa Johnson,

    Past-President, Paula Moseley, Member at Large, Brenda

    Ponthier, Member at Large, Catherine Kvikstad, EBCC

    Representative, Eleanor Ruckman, Diversity Chair, Lara Gagne,

    Intern Representative, and Evan Martineau, Mentoring Chair.

    Also present were Iris Cornelious, office manager and EB-CAMFT

    member, Guillermo Alvarez.

    Voting members constituted a quorum.

    AGENDA ITEM 1: Consent agenda and minutes

    A motion to approve the consent agenda was made and seconded.

    The motion passed.

    A motion to approve the March minutes was made and seconded.

    The motion passed.

    AGENDA ITEM 2: Ceu meetings-volunteers for next mtgs

    April 11 ceu meeting in Berkeley is on the “Clinical implications

    of coming out.: Brenda volunteered to attend the meeting.

    AGENDA ITEM 3: New mentoring co-chair

    Evan Martineau was voted in as the new mentoring chair.

    AGENDA ITEM 4: May-June newsletter

    Mel reminded everyone to have their newsletter postings into her

    and she will be contacting other volunteers as the time to assemble

    the newsletter is near. Paula explained how the permanent ads are

    compiled into the newsletter.

    AGENDA ITEM 5: Volunteer appreciation event

    Mel talked about her idea of having a picnic in the summer to

    recognize all who volunteer for EB-CAMFT. There was some

    discussion on whether to include families. It was agreed that a

    potluck is more interesting. The event planning was tabled until

    the next meeting.

    AGENDA ITEM 6: New computer or IT assistance

    There has been problems with the office computer, it is extremely

    slow which consequently adds time to any task. The consensus was

    we need a new computer. Mel is going to research prices and

    types of computers to replace the old one.

    AGENDA ITEM 7: Pleasanton coffee talk

    There is no report from the Pleasanton group.

    AGENDA ITEM 8: Phone company change

    There was discussion about the increase in fees from the current

    phone company. Ellen agreed to research what other companies

    charge and see if we can get a better deal. We discussed what we

    need which includes just the basics and no long distance services.

    AGENDA ITEM 9: New office phone

    Our office phone is out-dated and not working well. It was moved

    and passed unanimously to purchase a new phone under $100.00.

    Martha will purchase.

    AGENDA ITEM 10: Payroll company change

    Paychex has been charging exorbitant fees for only one paycheck

    now. There was a long discussion about other accounts. There

    will be more research to find the one that is appropriate for our

    purposes. Martha will look into another payroll options and

    present at our next board meeting.

    AGENDA ITEM 11: Hudson training and update

    There was some confusion over paypal reports. It was unclear who

    had paid through paypal for dues. Hudson is asking for access for

    clarity. It was moved and passed unanimously that Hudson would

    have access to paypal to clarify payments.

    AGENDA ITEM 12: March Financial report

    Ellen passed out the profit and loss summary---there was one item

    under unclassified that was supposed to be in workshop expense,

    otherwise no discrepancies.

    AGENDA ITEM 13: Private Practice workshop

    Everyone agreed it was a resounding success. Kudos to Catherine

    for all her hard work. Catherine brought thank you cards for

    everyone to sign for the presenters. She also brought the letter for

    the venue about the readiness of the rooms. Catherine talked about

    feedback she received from the attendees. The report on income

    and expenses was presented as well.

    AGENDA ITEM 14: Miscellaneous

    Catherine Kvikstad, EBCC Liaison, questioned the attendance of

    former board member, Guillermo Alvarez. Guillermo explained

    his interest in Chapter matters.

    AGENDA ITEM:15 Miscellaneous

    The board had an open discussion on the progress of the new office

    manager. Her three month probation will be up next month.

    The meeting adjourned at 6:00 pm

    The next Board meeting will be on Friday, May 2, 2008 at 4:00 pm


  • March 03, 2013 7:00 PM | Admin EBCAMFT


    East Bay Chapter CAMFT

    Board of Directors Meeting Minutes

    March 7, 2008

    ATTENDEES

    Voting members:

    Martha Jimenez-Rosales, President; Cindy Beckley, Secretary; Melissa Johnson, Past-President; Paula Moseley, Member at large; Catherine Kvikstad, EBCC representative; Lara Gagne, Intern representative; Eleanor Ruckland, Diversity Chair; Iris Cornelious, Office Manager, Laura Gardiner, past Office Manager; Sandra Shuelling, CEU Co-Chair.

    Voting members constituted a quorum.

    AGENDA ITEM 1: Consent agenda and minutes

    A motion to approve the consent agenda was made and seconded. The motion passed.

    A motion to approve the February minutes was made and seconded. The motion passed.

    AGENDA ITEM 2: Ceu meetings-volunteers for next mtgs

    March 22 meeting is on GriefÑno volunteers. Mel volunteered for the April 2 meeting on Addiction and personality with Joe Farley and Don Matthews.

    AGENDA ITEM 3: E-tree postings

    Discussion about long e-mail postings. Step 1 is revision of e-tree guidelines. Mel moved that long articles be made available in link form rather than text. Cindy seconded and was passed unanimously.

    AGENDA ITEM 4: May-June newsletter

    Mel volunteered to chair compilation of newsletter. Lara, Laura and Cindy offered to help.

    AGENDA ITEM 5: E-mail blast reminders.

    If you would like to put in reminders, write it up and Iris will blast it out. It was agreed that we are not to assume Iris will do the write up.

    AGENDA ITEM 6: Outside groups coming in after meeting

    Catherine states would prefer this in a ceu setting. Both Monarch and Victims of Crime would like to come in and talk, but all agreed would like it not attached to our meeting.

    AGENDA ITEM 7: Pleasanton coffee talk

    Sylvia Meir hopes to be at our meeting next month. They are planning on having ceu presentations in a larger place which is more private.

    AGENDA ITEM 8: Office manager

    Mel moved Iris be hired as the office manager, was seconded and passed unanimously

    AGENDA ITEM 9: Diversity chair

    Eleanor Ruckland voted in as Diversity chair as a voting member.

    AGENDA ITEM 10: Non-voting member

    Mel moved that we make Shaline a non-voting member, Lara seconded and was passed unanimously.

    AGENDA ITEM 11: Financial update

    No update since neither one of treasurers is present.

    AGENDA ITEM 12: Private Practice ceu meeting

    Catherine gave update on plans and revisions needed on form. Talked about volunteers from the chapter and their assignments. Catherine put it in Marin, Santa Clara, and San Francisco newsletters and we have 78 people signed up now.

    AGENDA ITEM 13: Miscellaneous

    JFK would like someone to volunteer to talk to the students about EBCAMFT. Lara, Mel, and Martha volunteered.

    AGENDA ITEM 14: CEU meeting report

    Sandra reported there were 27 attendees in January and 8 in February. Possible low turnout due to holiday weekend in February.

    AGENDA ITEM 15: Intern Party

    Intern Party is after the board meeting tonight. Martha and Mel are staying to attend, Lara is chairing the party.

    The meeting adjourned at 6:00 pm

    The next Board meeting will be on Friday, April 4, 2008 at 4:00 pm

  • March 03, 2013 6:00 PM | Admin EBCAMFT


    Board of Directors Meeting Minutes

    February 1, 2008

    ATTENDEES

    Voting members:

    Martha Jimenez-Rosales, President; Cindy Beckley, Secretary; Ellen Odza, Treasurer; Paula Moseley, Member at large; Brenda Ponthier, Member at large; Catherine Kvikstad, EBCC representative; Lara Gagne, Intern representative.

    Other attendees: Laura Gardner, Office Manager

    Voting members constituted a quorum.

    AGENDA ITEM 1: Consent agenda and minutes

    A motion to approve the consent agenda was made and seconded. The motion passed.

    A motion to approve the January minutes was made and seconded. The motion passed.

    AGENDA ITEM 2: Ceu meetings-volunteers for next mtgs

    Ellen Odza volunteered for the February 6 Mt Diablo meeting

    Cindy Beckley volunteered for the February 15 CEU meeting

    AGENDA ITEM 3: Pleasanton Coffee Talk (ceu request)

    Much discussion about having a formal CEU presentation in Pleasanton, needs a proper proposal from Sylvia Meier. Will table until more research is done.

    AGENDA ITEM 4: December Financial Report

    There are a few minor questions, Martha will talk with Hudson and get back to us.

    AGENDA ITEM 5: Visioning meeting

    We talked about how successful the meeting was and our motto for 2008 is Laugh, Learn, Connect and Prosper. We also talked about recognizing board members and their contributions from the past. We did recognize those at the Winter Social.

    AGENDA ITEM 6: Leadership Conference

    Plans were finalized for those of us going to the leadership conference on Saturday, February 9 2008.

    AGENDA ITEM 7: Winter Social

    Many thanks to Brenda Ponthier for opening her home for the winter social. It was successful. We would like to have a Summer party---possibly a potluck?

    AGENDA ITEM 8: Membership Data

    Current members: 774

    Clincal members:507

    Interns:176

    Students:46

    Associates:34

    Retired:10

    Newsletter only:1

    Total:774

    AGENDA ITEM 9: Infolane Upgrade

    Martha researched an Intern yahoo group and found we do not have anyone to monitor it. We can also have an Intern etree and Infolane would charge $350.oo to set up. It needs more research, possibly have interns connect through a less costly means?

    AGENDA ITEM 10: March/April Newsletter

    We need a committee for the March/April Newsletter since we do not have an Editor yet. Martha and Lara will work together to get everything to the printer.

    AGENDA ITEM 11: Office Manager

    There were 2 interviews last Friday and 3 more are set up for Wednesday. Board agreed that the executive board can meet and select the best applicant so that we can have an office manager in a timely manner.

    AGENDA ITEM 12: JFK Fair

    Martha, Lara, and Cindy volunteered at the fair. We gave out all of our fliers and applications. Many people expressed interest and actually had more knowledge of East Bay CAMFT than in the past. Even though the room we had was farther down the hall, it was successful.

    AGENDA ITEM 13: Website

    We have almost all of the pictures of board members now to put up on the website. The goal was to have these pictures this year in order for our members to connect with us.

    AGENDA ITEM 14: Office supplies

    We spent a little more in December for the postcards to members who have not renewed their membership yet. (stamps were the majority of expense) Board approved spending up the $100.00 on a vacuum cleaner for the office. We only have an electric sweeper which is no longer working

    AGENDA ITEM 15: Private Practice Workshop

    Catherine reported on the event to be held at Samuel Merritt College on March 29, 2008 from 9:00a to 5:00p. Online registration is up and running. The flyer has an error about ceu’s----acutally 7.25 are available. The cost is very reasonable -- $89.00 for members as long as they register by 2/29/08 and $79.00 for interns by that date. The majority of the board members will be there early to help set up and clean up afterwards.

    AGENDA ITEM 16: Intern Party

    Lara states the party is set for February 29thhere in the office in Berkeley. She has the snacks and drinks ready for the event. We are looking forward to having a successful party!

    AGENDA ITEM 17: Refund Approval

    Cindy moved, Paula seconded and passed the refunds for 2 board members (Sylvia Meier ($90.00) , Ellen Odza ($60.00), who had paid their 2008 membership dues to receive a refund.

    The meeting adjourned at 6:30 pm

    The next Board meeting will be on Friday, March 7, 2008 at 4:00 pm

  • March 03, 2013 5:00 PM | Admin EBCAMFT

    East Bay CAMFT

    January 2008 Minutes

    Board of Directors Meeting

    1. Minutes and Consent Agenda Approval

    Minutes for December 2007, Consent Agenda. A motion was made and seconded to approve

    the minutes and consent agenda; the motion passed.

    2. CEU meetings- volunteers

    January 9- Ellen Odza; January 19- Sandra Schueling

    3. 2008 ballots results/nominations vote

    The election is complete; 100 ballots were received, validating the election. Ellen Odza was

    elected treasurer. The bylaws change passed 96 (yes)-3 (no). A large number of members were

    written in as nominations for the open positions; Melissa emailed all of the nominees, and only

    two accepted their nominations (a few did not respond). Martha Jimenez-Rosales has agreed to

    serve as President and Cindy Beckley has accepted the nomination for secretary for 2008; a

    motion was made and seconded to install Martha as President; the motion passed. A motion

    was made and seconded to install Cindy Beckley as Secretary; the motion passed.

    The following members have volunteered for the associated positions: Melissa Johnson,

    Volunteer Coordinator; Robin Raniero, E-tree Manager; Ellen Odza and Bonnie Forer, Co-

    Treasurers; Paula Moseley, Member-at-Large. Laura Gardner has volunteered for the Social

    committee chair and she will be voted in at the next meeting as she is currently still employed

    by the Chapter.

    Current Open Positions: President-elect,Website editor, Advertising manager, Newsletter editor.

    Because all positions on the executive committee are not filled, we need volunteers to fill the

    open executive committee voting positions. Sandra and Melissa have volunteered to fill these

    voting positions until the actual position is filled (but will not fill the position itself); a motion

    was made and seconded to approve the addition of Sandra and Melissa to the executive

    committee. The motion passed.

    4. December financial report

    No report has been received from Hudson as our bookkeeper is out on medical leave. He will

    get it to us ASAP when he returns to work.

    5. Visioning meeting

    The visioning meeting will be held on 1/13/08 at Cindy Beckley's home from 9am-4pm. Juliette

    Cutts will be the facilitator.

    6. Leadership conference

    The leadership conference will be held on 2/9/08 in San Jose.

    7. Winter social

    The winter social is scheduled for 1/26/08 at Bonnie Forer's home; however Bonnie recently

    broke her pelvis and isn't sure if she will be able to host the social. She will get back to us;

    Brenda Ponthier has volunteered her home as a backup plan.

    8. Membership data

    Currently we only have 705 members; Martha sent out over 300 postcards to members who

    were due for renewal in December. These members make up the bulk of the decreased

    membership.

    9. Infolane upgrades

    InfoLane has submitted a proposal to upgrade the online registration module, provide a

    calendar/tickler file, and add more diverse photos to the website. They are offering to give a

    50% discount for a total of $1554. A motion was made to approve this proposal; the motion

    passed.

    10. Renewal postcards

    The executive committee approved an expense for postage and postcards to be mailed to the

    members who have not yet renewed. A motion was made and seconded to approve this

    expenditure; the motion passed.

    11. Office manager search

    The executive committee approved the expenditure of $75 to place an ad on Craigslist as Laura

    has tendered her resignation. To date we have received approx. 65 resumes. A motion was made

    and seconded to approve this expenditure; the motion passed.

    12. JFK Fair

    The JFK Job Fair will be held on 1/18/08. Lara, Cindy, Brenda, and Martha will be attending.

    13. Miscellaneous

    We currently have no newsletter editor; there is a possibility that the March newsletter will not

    be published unless someone volunteers to collect the articles and get them to the printer.

    Sandra and Martha have volunteered to do some of the work.

    14. Adjourn

  • March 03, 2013 3:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    DECEMBER 7, 2007

    ATTENDEES

    Voting Members: Melissa Johnson, Past President; Martha Jimenez-Rosales, President; Cindy Beckley,

    Treasurer; Catherine Kvikstad, EBCC Liaison; Paula Moseley, Newsletter Editor; Brenda Ponthier,

    Member-at-Large; Sandra Schueling, Programs Co-chair; Laura Gagne, Intern rep.

    Voting members constituted a quorum.

    Other: Laura Gardner, Office Manager; Ellen Odza, Co-Treasurer Nominee; Bonnie Forer, Co-

    Treasurer Nominee. .

    Minutes and consent agenda approval

    A motion was made and seconded to approve minutes for November and consent agenda..

    The motion passed.

    CEU Meetings

    Melissa Johnson will attend the CEU program; there were no volunteers to attend the Diablo

    Satellite program. Sandra states the committee is considering not providing a program in

    November due to low attendance. They have offered the presenter another slot in February to

    determine if the topic wasn't a draw or if it was the time of year.

    2008 Nominations / Ballot update

    Melissa Johnson reported that the ballot proof was approved and will be sent out by the

    outsource company in a few days.

    2008 Budget Draft

    A draft of the 2008 budget was presented to the board. A change was made from the budget

    presented last month to provide a budget for the volunteer coordinator. Some board members

    were concerned that the budgeted amount of $2000 was excessive; however any expenditures

    will be subject to the standard procedure of proposals being submitted to and approved by the

    board prior to funds being spent. Also, no plans have yet been made for this money, but

    volunteer recruitment and retention will be the focus of the January visioning meeting. A

    motion was made and seconded to approve the budget; the motion passed.

    Visioning meeting

    The visioning meeting will be held on 1/13/08 9am-4pm. Location at Cindy Beckley's home.

    Juliette Cutts will again be our facilitator.

    Mel's Debit Card

    Hudson management has suggested that credit cards for board members be issued through First

    Bank due to a recent bank error by B of A (all charges and penalties have been reversed by B of

    A). Melissa's credit card through B of A will be canceled and a debit card will be issued in it's

    place. A motion was made and seconded to approve this change; the motion passed.

    January Board Meeting (potluck)

    The Board will be holding the January meeting at Ellen Odza's home (January 4th) from 4-6pm.

    Refund policy change for membership

    A suggestion was made to adopt a cancellation policy for new members who are not satisfied

    with the member services. It was suggested that we offer a 30-day “trial” during which a new

    member can cancel their membership and receive a full refund minus $25 admin fee ($10 for

    interns). A motion was made and seconded to approve this suggestion; the motion passed.

    Winter social

    The winter social will be held in Berkeley on January 26, 2008 in Oakland at Bonnie Forer's

    home. Martha will be chairing this social, and is forming a volunteer committee. Hudson and

    InfoLane will be invited to this event.

    Advertising Policy

    After discussion, it was decided that the rate structure for classified advertising needed to be

    further simplified. There is much confusion among members about the “10 words free for their

    first ad”. A suggestion was made to change the rates to a flat $1 per word with no free words for

    members; non-member rates will remain the same ($2 per word). Intern ads will remain the

    same (20 words free; more than 20 words= charge for every word). A motion was made and

    seconded to approve this suggested change; the motion passed. Cindy Beckley has agreed to

    step into the role of advertising manager when the year ends.

    Renewal Late Fee for Prelicensed

    It was noted that since prelicensed members do not pay an application fee, they have no

    incentive to renew their membership prior to expiration if they renew late (they would avoid the

    late fee if they wait till their membership expires). No decision was made regarding this item

    and it will be dropped for the time being.

    Private Practice Workshop

    Catherine Kvikstad reported that plans for the private practice workshop are going well. All

    arrangements (i.e. Lunches, online registration, venue) are almost complete. Catherine

    requested that we pay up to $200 for the keynote speaker's travel expenses, as well as paying

    for the speakers' lunches. A motion was made and seconded to approve these expenditures; the

    motion passed.

    Board Members Pictures

    Melissa Johnson suggested that the website should be updated with current photos of all board

    members. She will ask InfoLane to provide this service at the Winter Social.

    Membership Data

    The chapter currently has 946 members: 619 clinical, 222 interns, 51 students, 39 associates, 11

    retired and 1 newsletter subscription.

    November Financial Report

    Cindy Beckley reports that we are doing well financially. Hudson estimates that we will be very

    close to meeting our financial goal of having $35,000 in reserve by the end of 2007. Melissa

    Johnson reported that the budget for office hardware will be exceeded due to our

    copier/fax/printer breaking; it would have cost approx. $270 to fix, which is more than the

    printer is worth. After research, a new all-in-one laser printer was purchased for $479.

    Leadership Conference (2/9/08-SF)

    The CAMFT Leadership Conference will be held on 2/9/08 in San Francisco. Melissa reminded

    the board that it is free and all board members are invited to attend. Martha distributed ballots

    for Outstanding Chapter Leader.

    Newsletter

    Paula reports that she is not able to continue on as newsletter editor. A volunteer for this

    position has not been found yet. A blast will be drafted to advertise this critical function.

    Membership Feedback on CAMFT survey

    CAMFT emailed results from its survey to the office. The comments received were mainly

    positive, particularly regarding the value of the etree. There were several comments that the

    chapter's geographic area is too big, and members are not as involved as they might be because

    of the commute distance and traffic conditions. One striking comment stated that the Chapter is

    unwilling to listen to people not connected to the 'inner circle' and who may not agree with the

    status quo”. It may be time for the chapter to attempt another member survey for feedback and

    suggestions.

    Miscellaneous

    Lara Gagne presented some ideas for intern socials, no definite plans have been made. A

    member emailed the board noting that no minutes have been posted for October and November.

    Melissa will speak with Laura about ensuring timely posting of the minutes. Laura also reports

    that renewals are being received slowly; as the renewal notices have been sent via email (except

    for those who have not provided the chapter with email addresses) she notes we may have to

    send paper reminders to the membership.

    Adjournment

  • March 03, 2013 2:00 PM | Admin EBCAMFT

    EAST BAY CHAPTER – CAMFT

    BOARD OF DIRECTORS MEETING

    MINUTES

    NOVEMBER 9, 2007

    ATTENDEES

    Voting Members: Melissa Johnson, Past President; Martha Jimenez-Rosales, President; Cindy Beckley,

    Treasurer; Catherine Kvikstad, EBCC Liaison; Paula Moseley, Newsletter Editor; Joanne Davis,

    Programs Co-Chair, Brenda Ponthier, Member-at-Large. Voting members constituted a quorum.

    Other: Laura Gardner, Office Manager

    1. Minutes and consent agenda approval

    A motion was made and seconded to approve minutes for July, September, October. The

    motion passed.

    2. CEU Meetings

    Martha and Laura have volunteered to attend the Diablo satellite meeting in December.

    3. New board member approval

    A motion was made and seconded to approve Shalini Mongia as Membership Chair. The

    motion passed.

    4. September financial report

    A brief synopsis of the YTD report was presented. The chapter currently has generated a profit

    of $15,396.04

    5. Visioning meeting

    The visioning meeting will be held on 1/13/08. Location TBA. Juliette Cutts will again be our

    facilitator.

    6. Volunteer benefits

    A discussion from last month was revisited re: benefits for committee chairs, members at large,

    the office manager and executive members. Proposed benefits for the year's service include:

    free membership, free advertising on the website and in the newsletter, free attendance at all

    chapter sponsored CEU's, free expanded listing in the TherapistFinder in exchange for a

    minimum commitment of attendance and committee reports that will be drafted. A motion was

    made and seconded to approve this proposal; the motion passed. A service agreement will be

    drafted for board members to sign.

    7. Bank change

    The executive committee has approved a change in banks due to banking errors by Sunwest. A

    motion was made and seconded to approve this change; the motion passed.

    8. Mentor/Mentee Chairperson

    A chapter member has contacted Martha re: volunteering for this position but was unable to

    attend the meeting. No action was taken on this item.

    9. Winter social

    The winter social will be held in Berkeley on January 26, 2008 in Oakland.

    10. Advertising policy/Renewal Late Fee for Prelicensed

    Laura has concerns about confusion re: advertising policies. After some discussion, it was

    determined to come up with a specific plan and revisit this item in December.

    Renewal late fee

    It was noted that as prelicensed members have no application fee, therefore if their

    membership expires, they have no incentive to renew prior to the final deadline as do clinical

    members who must pay the application fee again. If they renew within three months of

    membership expiring, they have to pay the late fee but not if they renew after that time. No

    action was taken on this item.

    11. 2008 Budget Draft

    A draft of the 2008 budget was presented to the board. A motion was made and seconded to

    approve the budget; the motion passed. The second vote, as required by the bylaws, will take

    place at the next meeting.

    12. Nomination Committee/2008 ballots

    A change in bylaws was presented, changing the wording of the section regarding elections and

    nominations. Currently, the section states the president-elect serves a three year term and spells

    out the order of succession but does not speak to what happens if there is no president-elect

    waiting to take office at the end of a year. The proposed change would read:

    A. Officers and Terms. The officers shall be President, President Elect, Past President,

    Treasurer, and Secretary. Upon the conclusion of one year, the President Elect shall succeed to

    the office of President for one year. Upon the conclusion of one further year, the president shall

    succeed to the office of Past President for one year. The Treasurer and Secretary shall be elected

    for one year terms of office. In the event there is no President-Elect in office to succeed the

    President, the current President may be placed upon the ballot for election to that office for

    an additional year; in addition, any Chapter member who is eligible to hold office may be

    nominated for the office of President. Upon conclusion of that year, the President shall then

    succeed to the office of Past President for one year.”

    A motion was made and seconded to approve this change as worded; the motion passed.

    Melissa Johnson will contact Mary Riemersma regarding the legalities of not having a President

    in office.

    A second proposed change was to limit the number of voting board members to the executive

    committee for purposes of ensuring quorums at each meeting after recent difficulties in securing

    quorums so business could be transacted. No action was taken on this item.

    Another proposed item was to pay a vendor (Optimal Outsource) to print and mail ballots. The

    cost of this service would be approximately $.75 per ballot, including postage. As we have

    nearly 1000 members and would have to pay for the cost of paper, printing, folding, envelopes,

    postage, and Laura's time to do all this, it was judged that the vendor would be an efficient and

    cost-effective way to distribute ballots. A motion was made and seconded to approve this item;

    the motion passed.

    13. Refund policy change for conferences

    There were two requests for refunds from the Law and Ethics Conference, which were granted.

    One of these was received after the refund date; however it is noted that CAMFT has a different

    refund policy stated as follows:

    Refund Policy: Request for full refund must be in writing and received by CAMFT prior to the

    day of the event. A $25 administrative fee will be deducted from each registration.

    A motion was made and seconded to adopt this refund policy; the motion passed.

    14. Membership data

    We currently have 946 total members: 617 clinical, 221 intern, 56 students, 39 associates, 12

    retired and 1 newsletter subscription. We gained 14 new members in October, and to date have

    acquired 147 new members in 2007.

    15. Diablo Satellite update

    Melissa Johnson reports that she had a good conversation with Danielle Saunders re: the lack of

    contact with the Diablo Satellite group. Danielle has agreed that she will abide by the

    requirements set forth by the board, and wishes to maintain a good working relationship with

    the board. She will complete the committee report each month, and make sure that the process

    for submitting documentation and funds is followed each month.

    16. Private Practice Workshop

    Catherine Kvikstad has submitted a proposal for a private practice workshop in March 2008;

    she has numerous speakers lined up, and a tentative venue. A budget item for 2008 has been

    placed in the budget; anticipated expenses are approximately $2000, and expected gross income

    of $9000. A motion was made and seconded to approve Catherine's proposal; the motion

    passed.

    17. Berkeley Networking Luncheons/Newsletter Editor

    Willow Stern and Karen Pernet have taken over the networking luncheons; Martha will contact

    them and invite them to attend board meetings and ask them to complete committee reports. A

    motion was made and seconded to approve Willow and Karen as committee chairs; the

    motion passed.

    No one has stepped forward to fill the open position of newsletter editor; Paula Moseley has

    declined to continue in this position. A call to the membership will be put out by Melissa

    Johnson. It has not been determined what will happen with the newsletter if a volunteer does not

    step forward.

    18. TRN Mini-Workshop Update

    Michelle Lane was unable t be present for this meeting therefore no report was presented.

    19. 2008 Ballot Nominations

    Cindy Beckley has decided to run for treasurer again; no other nominations have been received

    to date. The deadline will be extended to the end of November with ballots going out in the first

    week of December.

    20. Leadership Conference

    The CAMFT Leadership Conference will be held on 2/9/08 in San Francisco. Melissa reminded

    the board that it is free and all board members are invited to attend. She also asked for

    nominations for Outstanding Chapter Leader be submitted to Laura Gardner.

    21. Miscellaneous

    There were no miscellaneous items.

    22. Adjournment

    The meeting was adjourned at 6:05 p.m.

  • March 03, 2013 1:00 PM | Admin EBCAMFT

    East Bay Chapter- CAMFT

    Board of Directors Meeting

    Minutes- October 5, 2007

    Attendees

    Voting members:

    Martha Jimenez, President; Melissa Johnson, Past President; Sandra Schueling, Programs Co-Chair

    Non-voting members: Michelle Lane, TRN Co-Chair

    Other attendees: Laura Gardner, Office Manager

    **Voting members did NOT constitute a quorum; items were no notes were not discussed as they

    require a board vote.**

    1. Minutes and consent agenda approval

    2. CEU meetings- volunteers

    Melissa Johnson, Michelle Lane and Laura Gardner will attend the next Diablo Satellite

    meeting.

    3. Law and ethics report

    Melissa Johnson reports that the workshop netted approx. $1300 profit. Possible reasons for the

    less- than- expected profits are 1) CAMFT is holding the N.Cal winter workshops next month

    and will be offering a law and ethics workshop. 2) CAMFT did not post the workshop info on

    their website as expected (info was posted as “TBD”). 3)The workshop was held earlier than

    last year; it was suggested that next year it be held in December again.

    4. August financial report

    The Chapter currently has a net income for the year of $17,931.31 as of 7/31/07. Total income:

    $54,199.46. Total expenses: $36,268.15.

    5. Visioning meeting

    Possible dates were discussed for the 2008 visioning meeting; it was recommended that earlier

    is better, and that early January would be ideal. A possible date is 1/12/08.

    6. Volunteer benefits

    The Chapter is suffering a severe lack of volunteers. Discussion about what we can do to entice

    members to volunteer resulted in the suggestion that committee chairs and executive board

    members receive the following benefits: 1) free membership for the year they serve; 2) free

    entrance into all CEU opportunities sponsored by the Chapter; 3) expanded East Bay

    TherapistFinder listing for the year they serve; 4) free entrance into all Chapter sponsored social

    events; 5) free business card advertising in every newsletter and on the website for the year they

    serve. It was also recommended that the volunteer commitment (chairs and exec committee

    members) be formalized with a written agreement, with the expectation that committee chairs

    and executive board members attend all meetings. Committee volunteers may attend Chapter

    sponsored functions for ½ the cost. The office manager shall also be eligible to receive the same

    benefits as board members. As allowable per the bylaws, the executive committee has voted to

    implement this policy immediately, and this decision will be presented for review of the full

    board at the next meeting.

    7. Bank change

    Hudson Management reports that Sunwest Bank has made several banking errors recently.

    Hudson has gotten the errors corrected without any charges or adverse ramifications to the

    chapter, and they have recommended that we change banks to first Bank. The executive

    committee has approved this change (as allowable in the bylaws) and this decision will be

    presented to the board for review at the next meeting.

    8. Mentor/Mentee Chairperson

    9. Winter Social

    The members present decided to accept the offer to hold the winter social in a member's home

    in the Berkeley area. Probable date: 1/26/08. It was also suggested that locations alternate

    between the Berkeley/Oakland area and the far East Bay area (Pleasanton, Walnut Creek etc.)

    10. Ad pricing revision

    11. Budget draft

    12. Nomination committee/2008 ballots

    13. Refund Policy change for workshops

    14. Membership data

    There are currently 939 Chapter members; 133 are new in 2007, with 10 new members joining

    in September.

    15. Diablo Satellite Group

    Hudson Management has pointed out some accounting issues with from the Diablo Satellite

    group (i.e. Expenses without board approval, checks being made out to “Diablo Satellite of

    CAMFT”). The board has tried repeatedly in the past to communicate with the group about

    standardizing their practices and Martha Jimenez has recently attempted to contact the Chair,

    Danielle Saunders, several times and has received no response. The executive committee has

    voted to send a letter to the Diablo Satellite group detailing a procedure that they must follow in

    order to maintain good accounting practices and limit liability. Failure to follow these

    guidelines will result in the revocation of chapter sponsorship, including: payment of venue

    rental, use of CEU provider number, free advertising. A letter will be drafted by Melissa

    Johnson and sent via certified mail to Danielle Saunders. This letter will be provided to the

    Board for feedback prior to its mailing, and the executive committee action will be presented to

    the board fro review at the next meeting.

    16. Miscellaneous

    The CAMFT Leadership Conference will be held in San Francisco on 2/9/08. All board

    members are encouraged to attend.

  • March 03, 2013 12:00 PM | Admin EBCAMFT

    East Bay CAMFT Minutes September 7, 2007

    Attendees:

    Voting members: Martha Jimenez, President; Cindy Beckley, Treasurer; Paula Moseley,

    Newsletter Editor; Catherine Kvikstad, EBCC rep; Joanne Davis, Program Co-Chair

    Other: Laura Gardner, Office Manager, Michelle Lane, trauma response coordinator

    Voting members constituted a quorum.

    1. Minutes and Consent agenda – Consent agenda approved, minutes not approved

    because majority of voting members had not read the minutes

    2. CEU Meetings – volunteers for next meetings

    One person thought they could make the CEU meeting in October

    3. TRN Coordinator - Michelle Lane was able to come to meeting and discussed need for

    us to add to budget her training that is coming up

    4. Law and Ethics Conference – Talked about need to have a few more attendees to

    Break even. Everything else is going as planned for event.

    5. Financial report/budget amendment – No new report, we are doing okay. Discussed

    If we could get a new printer and feel it is within our budget. Printer will be bought next

    year.

    6. Barbara Ino incident – discussed her new query---was told by CAMFT attorney that a

    response to her query was not necessary at this time.

    7. Team Building retreat - Discussed our retreat which involved conflict resolution.

    .

    8. Newsletter Editor - Still do not have anyone volunteering to take Paula’s place in Dec.

    9. Winter Social - Laura will send out a blast requesting volunteers for location.

    10. Ad pricing - Laura would like it to be a little easier. Now she has to take people at t

    Their word that it is their first ad and some can use ad over and over at lower price.

    Discussed

    11. Miscellaneous - Debit card to purchase stamps was discussed and passed.

    Martha brought up issue of volunteers for board. We discussed what would

    motivate someone to be on board. Martha will send out a blast. Also

    discussed that someone from JFK might be interested in running the Mentor/Mentee

    program. Will wait to hear back from her if definitely interested.

    12. Adjourn

    The meeting adjourned at 6:30 pm

  • March 03, 2013 11:00 AM | Admin EBCAMFT

    East Bay CAMFT Minutes 7/20/07

    Attendees:

    Voting members: Martha Jimenez, President; Melissa Johnson, Past-President; Cindy

    Beckley, Treasurer; Brenda Ponthier, Member at Large; Paula Moseley, Newsletter

    Editor; Lara Gagne, Intern Rep; Sandra Schueling, Program Co-Chair

    Other: Laura Gardner, Office Manager

    Voting members constituted a quorum.

    1. Minutes and Consent agenda – approval

    A motion to approve minutes and consent agenda items for April, May and June was made and

    seconded. The motion passed.

    2. CEU Meetings – volunteers for next meetings

    There were no volunteers for September CEU meetings.

    3. TRN Coordinator

    Michelle Lane is not able to attend meetings anymore and has requested she be changed

    to a non-voting board member. A motion was made and seconded; the motion passed.

    4. Law and Ethics Conference

    Melissa Johnson reported that a venue has been found for the Law and ethics

    conference in September; she has put down a deposit and requested approval of the

    proposed budget. A motion was made and seconded to approve the budget; the motion

    passed.

    5. Financial report/budget amendment

    Cindy Beckley presented a revised budget for approval; she adjusted certain items

    based on over-expenditures and surfeit of income. In general, the chapter is doing very

    well financially. A motion was made and seconded to approve the amended budget;

    the motion passed.

    Melissa Johnson will research new credit cards to find one without fees.

    6. Hudson proposal

    Martha presented an option to reduce our bookkeeping expenses by doing our own deposits.

    The board discussed the options. A motion was made and seconded to retain Hudson’s services

    per our contract. The motion passed.

    7. Harriet/Mary Gift Approval

    A motion was made and seconded to approve reimbursement for Harriet’s retirement gift; the

    motion passed. A motion was made to provide funds to purchase a gift for Mary Ashby for her

    past Board service.

    8. InfoLane Discount System

    InfoLane presented a proposal to include a discount module in the online registration; the board

    does not wish to pursue the option at this time as it would put us over budget in this

    category.

    9. Cash vs. Accrual

    A motion was made and seconded to change our accounting from a cash basis to an

    accrual basis. The motion passed.

    10. Procedure Manual update

    Martha reminded everyone to update their procedure manuals and will be checking to make

    sure it’s getting done in September.

    11. Team Building Retreat

    The team building activity will be held at Melissa Johnson’s home on August 4 from 11:00

    to 3:30.

    12. New Office Manager Approval

    A motion was made and seconded to approve Laura Gardner as office manager. The motion

    passed.

    13. Newsletter Editor Position

    Paula Moseley is looking for a replacement for the newsletter editor position. She will

    prepare text for an email blast.

    14. CEU presentation committee expenditure request

    The programs committee is requesting that we purchase an easel and supplies for the CEU

    presentations. A motion was made and seconded to allot $125 for this purchase; the

    motion passed.

    14. Miscellaneous

    15. Adjourn

    The meeting adjourned at 5:40 p.m.

 

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